These are the slides for the IntegratED Conference, 2-17-13, presented by Bill Carozza.

1. Productivity for
School Leaders
IntegratED-Portland * February 18, 2013
Bill Carozza • Principal – Harold Martin School, Hopkinton,
NH • wcarozza@mac.com
Twitter: @wcarozza • Blog: billcarozza.com • Hashtag:
#ipdx13

2. GOALS FOR TODAY
• Leave with a WORK FLOW plan, and
• Establish skill w/ a number of TOOLS that
will help you accomplish that plan.

3. Agenda
• Time plan for today.
• Capture your ideas, expectations, and questions
• Rationale for Productivity
• Discuss Work Flow
• Learn new tools-particular focus on Evernote, Google Reader, Diigo
• Time to explore
• Readjust based on your need
• Special iPad apps and applications
• Develop your work flow and share

4. •EXPLAIN
• EXERCISE
• DEBRIEF

5. TodaysMeet

6. ESTABLISHING THE
RATIONALE FOR
BEING A
PRODUCTIVE
LEADER

7. Big Picture Goal
• We can get more done in less time and
with less stress by leveraging
technology to be more productive.

8. Why is Productivity
Crucial?

9. GTD Steps
• Getting Things Done
• Developed by David Allen in 2002.
• A system of productivity that begins in a
micro way.

10. Work Flow Macro
COLLECT
Everything in the in-
box
PROCESS
Project? Store
Delegate
Calendar It Develop
Contexts
REVIEW
Daily
and
Weekly
DO
Consider:
contexts, time,
energy, priority

11. 1. Collect
• Put everything that might be considered a
to-do, in your “In Box:”
• emails, phone calls, reports, articles to
read, errands, meeting notes, walk
throughs, personnel stuff, thoughts,
upcoming projects

12. P
R
O
C
E
S
S
I
N
G

13. 2. Processing-outline
form
• Collect into In Basket (DUMP)
• More than action? It’s a PROJECT-then develop Project plan
with specific actions.
• Takes less than two minutes-DO IT
• Reference item if it’s not actionable but might need the info-
STORE
• Someone else should do it?-DELEGATE
• Becomes WAITING FOR
• Can it wait? CALENDAR IT
• Do it at scheduled time.
• Develop CONTEXTS for actionable items

14. 3. Review
• DAILY review your actionable items and
figure out what you can really accomplish
• WEEKLY review your Projects-eliminate
the projects that are complete, assess those
projects that are ongoing.

15. 4. DO
• Consider the contexts (e.g. phone, email,
meeting, talk to...)
• Consider time and energy.
• Consider priority.

16. Work Flow Macro
COLLECT
Everything in the in-
box
PROCESS
Project? Store
Delegate
Calendar It Develop
Contexts
REVIEW
Daily
and
Weekly
DO
Consider:
contexts, time,
energy, priority

17. Work Flow
Phone calls
Conversations
Email
Data
Meetings
Routines
Reflection
Work Flow
Capture ToDos and Project Management
Info Storage Evernote, Diigo
Knowledge Acquisition RSS Readers, Pocket/Instapaper
Collaboration GoogleDrive, Dropbox
Calendar Google Calendar, Fantastical
Contacts Google, Apple Address Book, Smartr

18. CAPTURE

19. TO DO TOOLS:
web based: TOODLEDO

20. ALSO: WUNDERLIST

21. Remember the Milk

22. CLIENT PROGRAMS:
THINGS

23. CLIENT PROGRAMS:
OMNIFOCUS

24. Dragon Dictation

25. Exercise: Capture
• Web Based:
• Toodledo
• Wunderlist
• Remember the Milk
• Client Programs:
• Omnifocus
• Things

26. INFORMATION
STORAGE

27. Evernote

28. • Digital filing cabinet
• Client and mobile apps-syncs between devices
• Tags and Notebooks
• Crazy good search-even PDFs
• Paid and Free versions
• Notes on the web
• Can email into Evernote
• Can copy links and put in other programs

29. Diigo

30. Exercise: Info. Storage
• Evernote
• Diigo

31. KNOWLEDGE
ACQUISITION

32. Google Reader

33. Pocket

34. Exercise: Knowledge
Acquisition
• RSS readers: Google Reader
• Article Storage: Pocket

35. COLLABORATION

36. Google Drive

37. Dropbox

38. Exercise: Collaboration
• Google Drive
• Dropbox

39. CALENDAR AND
CONTACTS

40. Google Calendar

41. Smartr

42. Fantastical

43. Doodle

44. Due

45. iThoughts
HD(mindmapping)

46. Google Drive on iPad

47. Email Tips
• Process email just a few times a day.
• Make sure email downloads infrequently.
• Use Text shortening program (e.g.
TextExpander, PhraseExpress for Windows)
• Read an email once and process it

48. 43 Folders
• One folder for each day (31)
• One folder for each month (12)

49. Debrief!

50. Resources
I am your life long consultant free of charge.
All resources can be found at billcarozza.com, click tab:
“Workshop Resources”
Email: wcarozza@mac.com
Twitter: @wcarozza