2. Today’s Goals
• Focus on selected elements as they
apply to serials
• Focus on practical cataloging with
RDA in MARC in the current
environment
3. What is a serial?
• What is a serial?
RDA 2.13.1.3
• Successive parts
• Numbering (usually)
• No predetermined conclusion
• Includes resources that exhibit characteristics of
serials but are of limited duration (newsletters of
events) and reproductions of serials.
More guidance
PS for RDA 0.0
4. Describing manifestations:
Title and statement of responsibility
RDA 2.3.2, 2.4
245 10 $a Proceedings of the ... ACM International
Workshop on Geographic Information Systems : $b GIS.
245 00 $a 100 best in design ...
5. Title (2)
245 00 $a Directory of world environmental organizations.
246 1 # $i Issue for 1999 has title: $a Directory of wolrd
environmental organizations
245 00 $a Modern authors / $c Henry W. Wenning, C.A.
Stonehill, Inc. Rare Books.
245 00 $a CNR / $c the magazine of the College of Natural
Resources at NC State University.
6. Title (3)
245 10 $a ... / $c sponsored by the Library Association
(founded 1877)
245 00 $a Journal of chemistry $h [electronic resource].
245 10 $a Annual Turf Grass Conference : $b
[proceedings]
7. Variant titles
No change!
246 1 # $i Issues for <1857-1859> have title: $a
Richardson's Virginia and North Carolina almanack
246 1# $i At head of title: $a Report of the New
York State Auditor
246 30 $a RIB
RDA 2.3.6
9. Publication information (2)
264 #1 $a Hoboken, New Jersey : $b WileyLiss, Inc, $c 2010264 #1 $a Athens, GA : $b University of Georgia
Press, $c [2005]264 #1 $a Monrovia, California : $b City of
Monrovia
264 #1 $3 <1976->: $a New York, New York : $b
Alan R. Liss, Inc.
264 31 $3 <2005->: $a Hoboken, New Jersey : $b
Wiley-Liss, Inc.
10. Publication information (3)
264 #1 $a [Reston, Va.?] : $b U.S. Department
of the Interior, Geological Survey
264 #2 $a Washington, D.C. : $b Superintendent
of Documents, U.S. Government Printing Office
264 #1 $a Edinburgh : $b John Carfrae, $c
1824.
264 31 $3 Feb. 16- Apr. 2: $a Edinburgh : $b J.
L. Huie
362 1# Began with number 1 (Jan. 7, 1824);
ceased with number 38 (Apr. 2, 1824).
11. Editing publication information on copy
• On an RDA serial record, you may
change a 260 to a 264 presuming you
have enough information to select an
indicator value.
• On a pre-RDA record, prefer not to
change an existing 260 to a 264.
• If adding additional publishers on a
pre-RDA record, cataloger’s judgment
whether to add an additional 260 or a
Exercise 1 264.
12. Let’s practice!
ctry: nyu
264 #1 $a
xico : $b Instituto Mexicano del Seguro
Social, $c 1992264 31 $3 1999- $a [New York, NY] : $b Elsevier
Science, Inc.
13. Frequency
310
RDA 2.1.4
• Not a core element
• CONSER requires current frequency
Numbering
362 1# and 588
RDA 1.7, 1.8, 2.6
• Transcribe elements as found
362 1# $a Began with volume 1, number 1 (June 2005).
588 ## $a Description based on: Volume 5, number 1
(June 2011); title from cover.
588 ## $a Latest issue consulted: Volume 6 number 1
(June 2012).
14. Notes
588 ## $a Description based on: Volume 1, Number
4 (April 2008); title from cover.
588 ## Latest issue consulted: Volume 3, Number 4
(April 2010).
RDA 2.20.13 & 2.20.2.3
500 ## $a Some issues have audiocassette
supplements, 1984–1997; compact disc
supplements, 1998RDA 3.22.3.6.1
15. Describing content and carriers: Extent
300 ## $a
RDA 3.4.1.10 and PS
• Give full and complete extent for ceased serial if known
300 ## $a 14 volumes ; $c 30 cm
• If the actual number is not known, give at least the
term:
300 ## $a volumes
300 ## $a 1 online resource
• CONSER practice: always provide carrier term for
tangible, live, non-print serials.
300 ## $a computer discs : $b illustrations ; $c 4 ¾ in.
17. Identifying works and expressions
Same as AACR2 “main entry”
In bibliographic records:
• 100/110/111 + 245
• 100/110/111 + 240
• 130
• 245
18. Does this serial have a creator?
University of Georgia
Corporate body as creator:
Do I need a 110 for this?
Student handbook
RDA 19.2.1.1.1
2012/2013
19. No corporate creator. Does my title need
a qualifier? (130)
• Check for conflict with *all* works
• No more (Online) qualifier
So...
Print version of:
Journal of green energy, issued by the Georgia Energy
Different
Commission
manifestations
of the same
work. No need
to distinguish.
Electronic version of:
Journal of green energy, issued by the Georgia Energy
Commission
20. 130 (cont’d)
BUT
Journal of green energy, issued by the British Green
Organization
Journal of green energy, issued by the American Society for
Green Energy
2 different works with the same title.
Needs qualifier/130
RDA 6.27.1.9 and PS
21. 130 (cont’d)
Which qualifier(s) should I use?
RDA 6.27.1.9 and
• Form of work:
130 0# $a Scottish Historical Society (Series)
• Date of the work
130 0# $a Bulletin (New York State Museum : 1976)
• Place of origin of the work
130 0# $a Advocate (Boise, Idaho)
• Other distinguishing characteristic of the work
130 0# $a Bulletin (International Organization of Lace)
130 0# $a Brotherhood (Boston edition)
PS
22. Let’s practice
Do the following need 130 with qualifier?
Scenario 1: You are cataloging the online manifestation of a
journal with the title:
Journal of natural beekeeping.
The only other record in the catalog is for the print
manifestation of this journal.
Exercise 2
Scenario 2: You are cataloging a journal with the title:
Law and society.
The only other record in the catalog is a monograph, produced
under editorial direction:
245 00 $a Law and society : $b critical concepts in law / $c
edited by David Cowan, Linda Mulcahy, Sally Wheeler.
23. Ch ch ch ch changes requiring a new description
RDA1.6.2
• Change in mode of issuance (RDA 2.13)
• Changes to a multi-part mono or an integrating resource
• Change in carrier characteristics of a serial
• If there is a change in the media type (see 3.2)
• If carrier type changes to online resource from another
computer carrier
• If carrier type changes to another computer carrier from
online resource
24. Examples
RDA1.6.2
336 ## text
337 ## computer
338 ## computer disc
336 ## text
337 ## microform
338 ## microfilm reel
New record
336 ## text
337 ## unmediated
338 ## volume
336 ## text
337 ## computer
338 ## online resource
LC PCC PS example
336 ## text
337 ## unmediated
338 ## volume
+
525 ## Accompanied by CD
supplements, 2011-
25. Ch ch ch ch changes requiring a new description
RDA1.6.2
• Major change in title proper (2.3.2.12.2)
• Change in responsibility (6.1.3.2)
• If there is a corporate body creator
• Change in edition statement
• If it significantly changes scope of serial
Exercise 3
26. Let’s practice
Scenario 1: Looseleaf publication:
245 00 $a Invasion of privacy & the law.
Changes to serial publication:
245 00 $a Invasion of privacy & the law.
New record required
Scenario 2:
245 00 $a Bulletin of the U.S. Equestrian
Federation.
246 1# $i Issues for 2012- have title: $a Bulletin
27. Scenario 3: A serial changes format from CD to DVDROM.
300 ## $a CD-ROMs ; $c 4 ¾ in.
336 ## $a text $b txt $2 rdacontent
337 ## $a computer $b c $2 rdamedia
338 ## $a computer disc $b cd $2 rdacarrier
Last CD-ROM issue was 1997/2001.
First DVD-ROM issue was 1998/2002.
300 ## $a computer discs ; $c 4 ¾ in.
336 ## $a text $b txt $2 rdacontent
337 ## $a computer $b c $2 rdamedia
338 ## $a computer disc $b cd $2 rdacarrier
500 ## $a Issues for 1989/1992- 1997/2001 on CD-ROM;
issues for 1998/2002- on DVD-ROM.
28. Related works, expressions, manifestations
Common serial relationships
• Related serial works:
• Supplement
RDA 25.1
• Earlier/later title
• Expressions
RDA 26.1
• Language expressions
• Manifestations
• Other formats RDA 27.1
• Change in mode of issuance
• Reproductions
29. Related works
772 0# $t Leadership (Cape Town, South Africa)
785 00 $t Morren Galleries journal
787 08 $i Complemented by (work) $t English
housing survey. Household report
RDA Appendix J.2.5
30. Related expressions and manifestations
775 08 $i English edition: $t Azerbaijan focus
776 08 $i Print version: $t Proceedings of the
Western Dairy Management Conference
776 08 $i Continued by online database: $t Antarctic
bibliography
775 08 $i Reproduction of (manifestation) $t
Azerbaijan focus
RDA Appendix J.4
31. Let’s look at some records
But first, please note that examples are:
• Illustrative, not prescriptive
• They will often represent a particular agency’s
guidelines and will always represent a particular
cataloger’s interpretation and judgement.
Notas del editor
Changes to serials cataloging brought by RDA are fairly subtle. Everything that was said this morning applies. For teh next 30 minutes I’ll talk about what’s different, and what’s the same (and where to find it in RDA).Explain what CONSER is
Before cataloging something that could be a serial, we need to decide the best way to treat it. Same definition as A2. Just a matter of knowing where in RDA to find it!
ManifestationHow does RDAs emphasis on transcription apply to serials? Here are a few examples.2.3.2 is title, 2.4 is statement of responsibility.We know about using the mark of ommission on serial titles. The difference now is that we will use it even if the date, number, etc. is at the beginning or end of the title. So we know about the first 245. Look at the 2nd one though...
“key it” exception for serials. Don’t key typos in 245.Jury still out regarding best practices with 245 $c for serials.It is an RDA core element. But not Core for CONSER. We are instructed to “provide if important for identification of the serial”Generally with RDA we don’t omit “extra stuff” from SORRDA says we don’t need to transcribe editors unless the name of the editor is considered to be an important means of identifying the serial (e.g., if a particular person edited the serial for all or most of its existence; if the person's name is likely to be better known than the title of the serial). 2.4.1.4Transcribe as you see it.Last example illustrates noun phrases treated as part of the statement of responsibility.
Manifestationanother example of including something in the $cLast 2 re practices we no longer do
Manifestation
ManifestationNote that best practice for serials is not to use a copyright date. Because a serial can have many copyright dates.Right now we are struggling with 264 in legacy records.....
CONSER decision: if you have the first and/or last issue in hand, then you must provide a date in $c. Second example, the date is supplied. Often you can supply a publication date based on the coverage date. Third example the cataloger did not have 1st or last issue.4th example shows how you might record a change in publisher.Fewer abbreviations. If a word is spelled out on a piece, that’s how you transcribe it. If it’s abbreviated, then you transcribe the abbreviation. So if I see Inc. in an RDA record, I assume it appeared like that on the piece.
Answers follow!
To illustrate how changes work…..
Manifestations and items Note: capitalization is an instutitional policy. Follow Appendix A or “take what you see”Frequency: manifestationNumbering also manifestation
Notes can be about manifestation attributes, expression attributes, etc. Notes can be tricky because in general they are recorded (as opposed to transcribed). But when recording numbering, such as in a dbo or lic, be sure to transcribe as you see it on the piece.Slide contains “core” or “core if” notesOther than that no big changesWording in RDA is: Identification of the resource based on … is just an example. CONSER will continue to use “Description based on”
CarriersNOTE: Sa and $c are carriers; $b is expression level …. Extent and dimensions are manifestation level$ b is illustrative content = expression level.Optionally you can provide “volumes” for live serials in other formats.Abbreviations:Here you can use in. (that’s in appendix B) and cm (no period because it’s considered a symbol)—unless you have a series statement and are using ISBD punctiation.
You’ve heard a lot about these already! Just one note about them then we won’t talk any more about them ‘till a little later.These will replace the 245 $h.Really only 337 and 338 describe carriers. They are manifestation attributes. 336 is content type, and that’s expression level. I am including it here because these 3 fields sort of to together.
MARC has 4 possibilities in bibliographic records for containing the information that AACR2 called “main entry.”The bolded ones are most common for serials, though often we will have a 110 or a 111 + a 245.Good news is that there is very little change here. Bad news is it’s no less complicated than before. I will say a few words and show you where to find the instructions in RDA.
One of the hardest decisions in serials cataloging, for me, is whether a serial fits one of the scenarios for corporate main entry. the good news is: the criteria haven’t changed! They just live in a different place (and we no longer say “main entry”)That rule used to be AACR2 21.1b2. You can find instruction at RDA 19.2.1.1.1 and the related policy statement.19.2.1.1.1 = corporate bodies considered to be creators(the authorized access point for a work is AAP for creator, if applicable and the preferred title for the work)So, in order to enter a corporate body as a creator, they have to fit the 19.2.1.1.1 criteria. Which are the same as the 21.1b2 criteria....
so, we don’t just check for conflict with other serials anymore. Include authority records, monographs, serials, etc. We compare the entire authorized access point (1XX if there and 245)We are still discussing best practices for qualifiers.If we have a “generic title” we are advised to prefer a corporate body qualifier. Otherwise, it’s judgement.
so, we don’t just check for conflict with other serials anymore. Include authority records, monographs, serials, etc. We compare the entire authorized access point (1XX if there and 245)Note that the PS says we can exercise judgment and add a qualifier if the access points are similar.
We are still discussing best practices for qualifiers.If we have a “generic title” we are advised to prefer a corporate body qualifier. Otherwise, it’s judgement.RDA: a)the form of work (see 6.3)b)the date of the work (see 6.4)c)the place of origin of the work (see 6.5)and/ord)another distinguishing characteristic of the work (see 6.6).
Scenario 1: No 130: both are manifestations of the same work.Scenario 2: Yes 130. We now search across the ENTIRE catalog.
Serials change over time. Some changes are big enough that we need to close out the record and create a new record for the changed publication. LCPCC PS for carrier characteristics LC PCC PS says that if the media type varies within the serial, (not a change), then do not create a new description. Make a note. So, I suppose if you have a print journal that is published 11 issues yearly in print, with the 12th published online. You could explain in a note. Media type:337: examples are unmediated, computer, microform, video.Carrier type:338Also, if the carrier type within the same media type changes do not create a new description. So if your media type is microform but your serial changes from film reel to fiche, then you don’t need a new description.
1st example: change in media type2nd example is where carrier type changes from cd-rom to onlineGenerally this wouldn’t require a new record….this is the only case where a change in carrier type does, because of ISSN.336: content typeMedia type:337: examples are unmediated, computer, microform, video.Carrier type:338Also, if the carrier type within the same media type changes do not create a new description. So if your media type is microform but your serial changes from film reel to fiche, then you don’t need a new description.
Exercises next
If no, how would you edit?
No change in the 337, or even the 338...no new record required.Or...you could create another 300—it’s repeatable
Linking fields as usual.Prefer 7XX $i or MARC 21 content designation (e.g. sequential relationships in 780 and 785) rather than 5XX (773, 774, 787 are not required) Related works: 25.1, expressions 26.1, manifestations 27.1 When giving relationship, give reciprocal relationships when appropriate (primarily for serials and integrating resources). linking fields as usual.
772 contains the entry for the parent record.Appendix J is Relationship designators for relationships between works, expressions, manifestations, and items.
1st one is a language edition. Related expression.second: related manifestation.2nd 776 is an example of a change in mode of issuance (from serial to integrating resource). Note that you don’t need a duplicating 785 on record
Here’s an example of a ceased serial.Note 300 is filled in.Note 260: this is an “older” rda record.Note multiple 3xx fields.
Note ... in title260. this is an “old” rda record.
multiple 264s
Review how to tell this is an RDA record.I like this example because it shows what serials do for title access. See the 246? With monos, if there is weirdness/typos on piece, they are transcribed. For serials, record it correctly in the 245. So a typo would have been handled the same way.264: option to use ... not identified but try to supply if you can.