Presentation on the basics of MS outlook and exchange server as applied to international student ministry

1. Using Outlook and Outlook Exchange E­Mail system for ISM
Roy Yabuki, ISI DFW Director – ismtips@gmail.com – (817) 213‐6474 – http://ismtips.net – tech/ministry tips blog
Introduction
What is Outlook? How is it useful?
What is the difference between Outlook and
Exchange?
What are Outlook’s Basic Functions?
Some Benefits in Ministry
• Protection from losing contact
information/data,
• Repository of e‐mail and other
communication
• Real‐time calendar coordination with
colleagues and local teams, One
Calendar with Categorized entries
• Database of Categorized Contacts
• Secure access to your Outlook
program from virtually any computer,
anywhere in the world, etc.
• Easy small mail merges
• Prioritized Todo’s
• Search old messages
Installation
Setting up E‐mail accounts
ISI Installation Sheet
SBCGlobal Yahoo ‐ http://office.microsoft.com/en‐us/outlook/HA011133121033.aspx
Gmail ‐ http://mail.google.com/support/bin/answer.py?hl=en&answer=13273
Hotmail – Microsoft Outlook Connector –
http://office.microsoft.com/en‐us/outlook/HA102225181033.aspx
AOL ‐ http://email.about.com/od/outlooktips/qt/et122204.htm
Main Functions
• Protection from losing contact information/data,
• Repository of e‐mail and other communication
E‐mail Basics –
Organizing e‐mails (Folders, sorting, Reading Pane, autopreview, junk, search)
Sending e‐mail – (account, attachments, Outbox/Sent box)
• Real‐time calendar coordination with colleagues and local teams, One Calendar with Categorized entries
• Database of Categorized Contacts/Search
• Secure access to your Outlook program from virtually any computer, anywhere in the world, etc.
Connecting via the web ‐
• Easy smaller mail merges (Pros/Cons)
• Categorized, Prioritized Todo’s

2. • Search old messages
• Folders (& PST vs. OST Files, taking out the trash & Other housekeeping)
Other Useful Tools
Add‐On’s (XOBNI(Useful Tools like stats, etc.), Outlook connector, YouSendIt)
XOBNI ‐ http://www.xobni.com/learnmore
Secure e‐mail
Free secure key ‐ http://www.instantssl.com/ssl‐certificate‐products/free‐email‐certificate.html
Instructions ‐ http://www.comodo.com/support/products/email_certs/outlook2003.html ,
http://www.comodo.com/support/products/email_certs/index.php
Free Comodo Secure e‐mail SW: http://www.comodo.com/home/internet‐security/secure‐email.php
Mobile Sync
Outlook Resources
Outlook tools, tutorial videos, add‐ins, etc.
Slipstick‐ http://www.slipstick.com/index.htm
From Microsoft –
for 2003 ‐ http://office.microsoft.com/en‐us/training/CR061832721033.aspx ,
for 2007 http://office.microsoft.com/en‐us/training/HA102188671033.aspx
Tips & tricks –
http://email.about.com/od/outlooktips/tp/popular_tips.‐06V.htm ,
http://email.about.com/od/outlook/Get_the_Most_Out_of_Outlook.htm ,
http://email.about.com/od/outlookaddons/tp/most_popular_outlook_add_ons.htm
Books –
• Dyszel, Bill. Outlook 2007 For Dummies (For Dummies (Computer/Tech)). New York: For
Dummies, 2006. Excellent book for beginners about Outlook 2007 ($0.50 used on
Amazon.com)
• Dyszel, Bill. Outlook 2003 For Dummies (For Dummies (Computer/Tech)). New York: For
Dummies, 2003. Great Outlook 2003 book for Beginners($17.47 used on Amazon.com)
• Boyce, Jim, Beth Sheresh, and Doug Sheresh. Microsoft Office Outlook 2007 Inside Out.
Redmond, WA: Microsoft Press, 2007. ‐ Another Excellent All‐around Outlook book ($4.99
used on Amazon.com)
• Mcghee, Sally. Take Back Your Life!: Using Microsoft Office Outlook 2007 to Get Organized
and Stay Organized (Inside Out) (Inside Out). Redmond: Microsoft Press, 2007. Great Book
on using Outlook to organize your extremely busy life. Uses principles similar to David
Allen's "Getting Things Done" Actually Predates Allen's Work. ($16.49 new on Amazon.com)
• Mcghee, Sally. Take Back Your Life! Special Edition: Using Microsoft Outlook to Get
Organized and Stay Organized (Bpg‐Other). Redmond, WA: Microsoft Press, 2005. ($.33
used on Amazon.com)