The end of year can be a very stressful time for you and your business. That’s why we wanted to help take some of the anxiety out by providing you a helpful guide on how to get your business ready for the end of year. We’ve broken this guide into three pertinent sections for your business: employees, accounting, and taxes. Each section includes detailed to-dos, best practices, and common areas of concern. We also provide a printable checklist in each section so you can quickly stay on top of things.

1. THE ULTIMATE G UID E:
GETTING YOUR BUSINESS READY FOR END OF YEAR
2014 EDITION

2. TABLE OF CONT E NTS
Introduction
The Quick Checklist
Getting Your Employees Ready
The Checklist for Getting Your Employees Ready
Getting Your Accounting Ready
The Checklist for Getting Your Accounting Ready
Getting Your Taxes Ready
The Checklist for Getting Your Taxes Ready
How ZenPayroll Can Help
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3. INTRODUCTION
The end of year can be a very stressful
time for you and your business. That’s
why we wanted to help take some of the
anxiety out by providing you a helpful
guide on how to get your business ready
for the end of year.
We’ve broken this guide into three
pertinent sections for your business:
employees, accounting, and taxes.
Each section includes detailed to-dos,
best practices, and common areas of
concern. We also provide a printable
checklist in each section so you can
quickly stay on top of things.
At ZenPayroll, we try to make payroll
easy and delightful. We believe many
of the anxieties for your company’s end
of year preparation stems from legacy
processes and confusing information.
With this guide, we hope to help small
business owners like you navigate the
ins and outs of getting your business
ready for end of year.

4. GETTING YOUR EMPLOYEES READY
VERIFY EMPLOYEE DATA
Verify employee name
Verify employee address
Verify employee Social Security number
File W-2
VERIFY EMPLOYEE BENEFIT INFORMATION
Confirm retirement plan eligibility
Confirm health benefits (and imputed wages)
Confirm fringe benefits
Review sick time
Review vacation time
Review deferred compensation
VERIFY CONTRACTOR INFORMATION
Verify contractor name
Verify contractor address
Verify contractor identification number
File 1099
END OF YEAR EXTRAS
Grant year-end bonuses (if any)
Appreciate your team!
GETTING YOUR ACCOUNTING READY
PROFIT & LOSS REVIEW
Categorize your expenses
Look for anomalies
Review P&L again after adjustments
COLLECT W-9S
Collect W-9s from vendors and contractors
Issue 1099s for contractors (ZenPayroll will do this
for you) who you’ve spent $600 or more for services
GATHER AND ORGANIZE YOUR RECEIPTS
Gather receipts
Organize receipts by category
Copy down your thermal receipts
RECONCILE YOUR BANK ACCTS AND CREDIT CARDS
Check end-of year bank and credit statements match
your financial statements.
Match your accounting software ledger balance with
your accounts
ACCOUNTS RECEIVABLES AND INVOICES
Collect outstanding invoices before year-end
Check your Days Sales Outstanding to see if there
areas of concern
TAKE PHYSICAL INVENTORY
Match physical inventory with balance sheet
Appraise current value of inventory
GETTING YOUR TAXES READY
HOME OFFICE DEDUCTION
Check to see if you qualify
Calculate your deduction
VEHICLE AND MILEAGE DEDUCTION
Calculate your deduction at $0.56 per mile
Deduct additional costs like parking fees and tolls
TRAVEL EXPENSES
Collect your travel information including plane fare,
lodgings, meals, taxis, fees, tips
THE QUICK CHECKLIST

5. DOWNLOAD
THE FULL
GUIDE
The end of year can be stressful. With
ZenPayroll, running payroll doesn’t have
to be. We make sure your year-end
payroll is easy. That’s why we calculate,
pay, and file your payroll tax filings for
you. We built our software with small
business owners in mind, because we
know you’re busy growing your business.
Download the full guide to see what else
your business needs to get ready for the
year-end.
JOIN ZENPAYROLL TODAY
AND GET YOUR FIRST TWO MONTHS FREE
“ZenPayroll has been a lifesaver. I don’t have to
worry anymore and all my back office loads are
fixed with a push of a button — that’s special.”
—Tristan Walker, Bevel
DOWNLOAD THE FULL GUIDE