Don't know what to prioritize? You need a hat, posting and a lot of organizing.

1. Steps in Organizing, Hats,
and Just In Time
Lecture Notes from Enabler

2. “Work, activity with purpose.”

3. Good morning,
Bayanihan sa Hanap
Buhay… how may I
help you?

4. TERMINAL, something that has a mass
and meaning which originates, receives,
relays and changes particles on a flow
line. A post or TERMINAL is an assigned
area of responsibility and action which is
supervised in part by an executive.

5. A point that receives, relays and sends
communication. When people wear only
own hats then one has TERMINALS in the
organization.

6. “PRODUCE, v, to bring into existence,
make; to bring about; cause.”

7. “POSTING, n one’s position, job or post in
a business.”

8. “POST, an assigned area of responsibility
and action which is supervised in part by
an executive.”

9. “HAT, a HAT designates what
terminal in the organization is represented
and what the terminal handles and what
flows the terminal directs. Every HAT has
a product. A HAT is a specialty. It handles
or controls certain particles in various
actions and receives, changes and routes
them.”

10. PRODUCT, a completed thing that has
exchange value within or outside the
activity. A completed cycle of action which
then can be represented as having been
done.

11. Who is supposed
to help that
customer over
there - ? He’s been
waiting over half an
hour!!

12. Oh never mind
– I’ll look over
here and find
out myself

13. The org board is the solution to find out
who does what job and what they are
responsible for.

14. The Steps of Organizing
1. In order to organize something one has to
establish what is the final product.
Hhow can we
help the
farmers?

15. The Steps of Organizing
2. Work backwards in sequence to establish
the earlier products necessary to make
each next product and which all in a row
add up to the final product.
o
Let’s see
There’s
producer, distrib
ution, consumer

16. The Steps of Organizing
3. Post in terms of vertical greater and
greater completeness of product to get
command channels.
Economy:
1. Producer
2. Distribution
3. Consumer

17. The Steps of Organizing
4. Adjust it for flows.
Buying seeds
Preparing organic fertilizer
Irrigation
Planting
Harvest
Selling unhusked rice
Transportation
Rice Mill
There-
That’s
better!

18. The Steps of Organizing
5. Assign its communication sequence.
So the line of
communication
goes from
farmers, then
buying rice, then
transporting…

19. The Steps of Organizing
6. Name these as posts.
Please take this list of duties and
functions – It’s part of the
logistics hat!

20. The Steps of Organizing
7. Post it.
Llogistic
s

21. The Steps of Organizing
8. Post it.
Kim, you’re in charge
of llogistics…
Congratulations

22. The Steps of Organizing
9. Drill it to get it known.
Paul, Come on over here and we’ll run
thru what you need to do in this
department.

23. The Steps of Organizing
10. Assemble and issue the hats.
Now that you have been working here
for a bit, write up all your successful
actions so I can get a full hat folder
assembled for you.

24. The Steps of Organizing
11. Get these known
Hey Pete – Let’s go over
Caesar's hat write up!

25. The Steps of Organizing
12. Get the functions done so that the
products occur. This is what is called
ORGANIZING.
Ok Ruben and
Rudy keep
shipping out all
our orders –
promptly and
accurately

26. “Have you ever been confused by all the
different tasks you do at work?”
Hiring
Firing
Sales
Forecast
Futuree
Meeting
Collection
Interview
Sell
Invoice
Receipts
Prospect
Planning

27. Confusion can be removed
Hiring
Firing
Sales
Forecast
Future
e
Meeting
CollectionInterview
Sell
Invoice
Receipts
Prospect
Planning

28. Confusion can be removed
“The term and idea of a HAT comes from
conductors or locomotive engineers, etc.,
each of whom wears a distinctive and
different type of head gear. A HAT,
therefore, designates particular status and
duties in an organization.”

32. Just In Time
A long term philosophy of:
o Deliberately lowering
inventories
o Streamlining materials flow
o Exposing and permanently
resolving problems

33. Just In Time
A long term philosophy of:
o Deliberately lowering
inventories
o Streamlining materials flow
o Exposing and permanently
resolving problems

34. Objectives of Just In Time
Produce perfect units in
necessary quantities at the
necessary times such that
a continuous flow of products is
achieved.

35. Typical Results of JIT
o Decreased Set Up Time
o Better Process Flow
o Less Work-in-Process
.

36. Knowledge of JIT Concepts
Fast feedback
on defects
Ideas for Ideas for Ideas for improving Ideas for setting up
cutting lot sizes reducing JIT delivery performance manufacturing cells
set up times
Lot-size reduction JIT Production
Higher
Quality
Less
material
waste
Fewer re-
work labor
hours
Scrap / Quality Control
Heightened Awareness of
Problems and Problem Causes
B E N E F I T S
Higher Productivity and Lower Costs
Less materials Lower incentives Faster market response
Less labor Less space Better forecasting Less administration
Less inventory