how to be a powerful presenter

1. Dr. Shuchita Chandhok
AICC
Effective Presentations
Skills

2. Be a Powerful Presenter

3.  Plan the Presentation
 Structure of a Good Presentation
 Summaries
 Practice
Agenda

4. The Presentation

5. 1. Determine Purpose : One should not stray
from the focal area or the thrust area. The
more one centers round the main point,
greater are the chances of the result being
positive.
Planning Your Presentation

6. The Script
 A proper format has to be adopted: the speaker will begin from the periphery to
the core of the subject or from the core to the periphery.
 Compare the presentation to the tip of an iceberg: 90% of which is in-visible
and only 10% is visible.
The speaker has to keep in mind:
 Length: depends on time available
 Style of presentation: conversation v/s formal; lucid v/s explanatory
 Humour: making the talk more lively & interesting to engage the audience
fully.
Planning Your Presentation

7. Planning A Presentation
3. Plan Space
• Number of Seats
• Seating Arrangement
• Audio/Visual Equipment
• Distracters
4. What Day and Time?
• Any Day!
• Morning

8. 5. Organization
 Determine Main Points
 Evidence
 Transitions
 Prepare Outline
More Planning

9. Supplement presentation
 Outline of main points
 Serve audience’s needs, not speaker’s
 Simple and clear
 Improve comprehension
 Add variety
 Illustrate complex ideas
Visual Aids …

10. 1. Titles should be 38-44 point font size
2. Text should be 30 point font size
3. Use color wisely
• Contrasting colors
Be Visible

11. Audience members who trust you and feel that you care
Start Before You Begin
 Mingle; Learn Names
 Opportunity to reinforce or correct audience
assessment
 Good First Impression
People Listen To People They Like
Build Rapport

12. Elements
1. Vocal Techniques
• Loudness
• Pitch
• Rate
• Pause
• Deviations From the Norm for Emphasis
Presentation Style

13. Presentation Style
Elements
2. Body Language
 Eye Contact, Gestures, Posture
3. Use of Space
 Can Everyone See You?
 Movement

14.  Verbal fillers
 “Um”, “uh”, “like”
 Any unrelated word or phrase
 Swaying, rocking, and pacing
 Hands in pockets
 Lip smacking
 Fidgeting
 Failure to be audience-centered
Common Problems

15. Effective Presentations
 Control Anxiety – Don’t Fight It
 Audience Centered
 Accomplishes Objective
 Fun For Audience
 Fun For You
 Kawasaki Rule (10slides/20 minutes/30
font size)

16. 1. Smile
2. Breathe
3. Water
4. Notes
5. Finish On Or Under Time
5 Presentation Tips

17.  Nuances of Delivery
 Patterns of Content Arrangement
 Visual Aids
 Audience
 Non Verbal Communication
Today’s Agenda

18. A plan may consist of:
(a).Opening
(i) Introductory remarks
(ii) Stating the Objective of the presentation
(iii)Creating a rapport with the audience
(iv)Drawing the outline of the presentation
Structure of a Presentation

19. (b). Middle
(i) The main body of the presentation
(ii) Examples and visual aids
(iii)Explanation of the topic in points, as per the
priority.
Structure of a Presentation

20. (c). Closing
(i). Giving a clear message of the presentation
(ii). Summary of the presentation
(iii). Inviting queries
(iv). Thanking the audience and the organizers
Structure of a Presentation

21.  Preparation should also be done according to this
sequential arrangements.
 Ice breaker
 Opening
 Need for new idea
 The idea
 Results/benefits
 Summary/Conclusion
Structure of a Presentation

22. Note:
Activities should be interspersed between these six stages
to involve the participants and make them realize the
importance of the presentation.
An individual is able to
 Recollect 20% of what he listens
 30% of what he witnesses,
 50% of a combination of listening and viewing &
 70% of what he does.
Structure of a Presentation

23. Organizing Your Presentation
Methods of Delivery/Nuances of Delivery
 Memorization
 Manuscript
 Extempore
 Impromptu

24. Organizing Your Presentation
Organizational Pattern of Content:
Topical
Chronological
Problem/Solution
Cause/Effect
Narrative
Descriptive

25. 3. STRUCTURING MESSAGE CONTENTS
The inverted pyramid style of organizing
information or evidences, may be of help in
structuring the presentation so as to retain audience’s
attention

26. GO TO
LEAST IMPORTANT
START WITH
MOST IMPORTANT
INVERTED
PYRAMID

27. • Starting with the most important & going down to
least important point
• Starting with the conclusion & going down to backup
information
• Starting with the generic statement & going down to
specifics
Inverted Pyramid

28. Creating Effective Visual Aids

29. Visual Aids
 Enhance Understanding
 Add Variety
 Support Claims
 Lasting Impact
Used Poorly…A Distraction…Ineffective
Presentation

30. Visual Aids - Examples
 PowerPoint Slides
 Graphs/Charts
 Pictures
 Films/Video Clips

31. Nine Techniques for Gaining and
Keeping Audience Attention
 A Promise
By the end of this presentation, you will be able to . . .
.
 Drama
Tell a moving story; describe a serious problem.
 Eye contact
Command attention at the beginning by making eye
contact with as many people as possible.

32. Nine Techniques for Gaining and
Keeping Audience Attention
 Movement
Leave lectern area. Move toward audience.
 Questions
Ask for show of hands. Use rhetorical questions.
 Demonstrations
Include member of audience.

33. Nine Techniques for Gaining and
Keeping Audience Attention
 Samples/gimmicks
Award prizes to volunteer participants; pass out
samples.
 Visuals
Use a variety of visuals.
 Self-interest
Audience wants to know “What’s in it for me?”

34. A GUIDE TO HUMOUR
• Facial expressions
• Timing
• Definite eye contact
• Practice before-hand
• Be brief
• Move directly to the point-directly
• Check effectiveness

35. Ways to Overcome Stage Fright
Give yourself permission to make an occasional
mistake.
Ignore stumbles; keep going. Don’t apologize.
Make the listeners your partners. Get them
involved.
Just before you speak, practice deep breathing.

36. NON-VERBAL IN PRESENTATIONS
1. KINESICS 1a POSTURES
SLOPPY
CASUALNESS
RIGID ATTENTION,
ERRECT WITH EQUALLY
DISTRIBUTED WEIGHT ON EACH
FOOT
SITTING
STANDING

39. 1 B GESTURES
TO ELABORATE
TO POINT
TO DESCRIBE
TO EMPHASISE
1c EYE CONTACT
1d FACIAL EXPRESSIONS
1e OVERALL APPEARANCE
VARRY & ADAPT
WATCH TIMING

42. 2. MOVEMENTS & PROXIMICS
GEN. PURPOSE: ATTENTION,INTERACTION
SPECIFIC PURPOSE:
1. Movements should help you (TO
GET RID OF NERVOUSNESS)
2. Movements should help your message (to increase emphasis,
suggest transitions)
3. Movements should help in gaining audience attention

43. 3. PARA-LANGUAGE
PICH
RATE
VOLUME
VOCAL QUALITY
PRONOUNCIATION
-
-
For: EMOTIONS, SIGNIFICANCE, MAGNITUDE…

44. In Sum……

45. Gather and
Organize
Support
Write
and
Revise
Develop
Visual Aids
Rehearse
Review
Audience
Feedback
Evaluate
Message/
Performance
Determine
Purpose
Assess Your
Receiver
Analyze the
Occasion
Select
Speaking
Style
Establish
Your
Objectives
Business
Presentation
Process

46. Test Yourself

47. Questions?