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Presentation Skills

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Presentation Skills

  1. 1. M. A. Rehman
  2. 2. ▪A presentation is a mean of communication which can be adapted to various speaking situations, such as talking to a group, addressing a meeting or briefing a team.
  3. 3. Who is afraid of Public Speaking..? After violent death, most people fear public speaking more than anything else in life” ~People Management, April 2002
  4. 4. TOP 10 GLOBAL FEARS
  5. 5. ▪ Following steps / strategies you can use for effective presentation: 1. Plan 2. Prepare 3. Practice 4. Present
  6. 6. ▪ Planning usually include following questions: ▪ Who is your audience? ▪ What is your goal? ▪ How long will it be? ▪ Where will it take place? ▪ Structure what you want to say. ▪ Outlines may help! ▪ Plan closing remarks. ▪ Planning helps you think on your feet, especially during unpredictable Q & A.
  7. 7. ▪Following points must be kept in mind while preparing; ▪ Structure ▪ Visual Aids ▪ Voice ▪ Appearance ▪ Questions
  8. 8. STRUCTURE ▪ Table of Content ▪ Objectives ▪ Introduction ▪ Grab the audience attention ▪ Main Body ▪ Content should be relevant to topic ▪ Summary ▪ Key points ▪ Conclusions ▪ Concluding remarks ▪ Questions
  9. 9. SLIDES ▪ Create slides that focus attention on the message ▪ Use 3 to 6 bullets per slide ▪ Don’t crowd your slides, it will not look professional. ▪ Use simple fonts, colors and graphs. ▪ Use visual aids. ▪ Slides are ineffective when they ▪ Are difficult to read ▪ Do not have a clear message ▪ Present too much information ▪ Use a distracting design or animation ▪ Use too many colors
  10. 10. VISUAL AIDS ▪ Visual aids help to grab the attention of audience. ▪ Effectively emphasize on key points for audience as well as presenter. ▪ Types: ▪ Images,Texts, Charts, Clipart, Shapes, Graphs, Prompts etc. ▪ Avoid elements that can distract your audience from your message.
  11. 11. VOICE ▪ Should be clear and louder than your normal pitch. ▪ Vary your pitch according to sentence ▪ Make necessary pauses ▪ Over emphasize on important points.
  12. 12. APPEARANCE ▪ Dress up professionally. ▪ Avoid casual dressing. ▪ Wear comfortable shoes to weight your feet evenly ▪ Allow yourself to move a bit. ▪ Look confident
  13. 13. QUESTIONS ▪ Sketch an idea that what kind of questions audience may ask and prepare yourself accordingly. ▪ Ask questions ▪ Be receptive to questions ▪ Wait for questions
  14. 14. ▪You can use following items to make the content of your presentation: ▪ Handouts ▪ Books ▪ Personal notes ▪ Internet
  15. 15. ▪ Practice, Practice & practice ▪ Manage your time accordingly ▪ Rehearse all points what you prepared ▪ Rehearse with all visual aids ▪ Rehearse in front of mirror, friends or video yourself ▪ Work on your gestures ▪ Idealize the anticipated interruptions and your response.
  16. 16. ▪ Make strong start ▪ Engage the audience ▪ Show your passion through your movements and gestures ▪ Maintain positive body language ▪ Calming Nerves
  17. 17. HOW TO ENGAGE AUDIENCE ▪ Ask leading questions ▪ Encourage your audience to participate ▪ Maintain eye contact ▪ Pay attention to what and how you are speaking ▪ Do not read out your audience ▪ Face your audience, not Multimedia screen ▪ Keep smile on your face
  18. 18. BODY LANGUAGE ▪ Stand up straight ▪ Refrain from crossing arms ▪ Refrain from standing on one foot ▪ Avoid gestures that feel unnatural ▪ Avoid gestures that show your nervousness
  19. 19. CALMING NERVES ▪ Know your material ▪ Know your audience ▪ Structure your presentation accordingly ▪ Key phrases on index cards or power point notes ▪ Create natural breaks in presentation to engage in questions or provide an activity ▪ Calm yourself from inside ▪ Deep Breathing ▪ Smile ▪ Drinking Water ▪ Speak Slowly than your normal conversations ▪ Move around – this expands nervous energy.
  20. 20. FLAWS IN PRESENTATION ▪ Lack of experience ▪ Lack of enthusiasm ▪ Lack of practice ▪ Lack of related material ▪ Lack of confidence ▪ Panic ▪ Rush ▪ Hesitation ▪ Ambiguity in the results
  21. 21. FACTORS FOR SUCCESSFUL PRESENTATION ▪ Effective planning. ▪ Be well prepared (over prepared) ▪ Rehearse and practice ▪ Have grip on your topic ▪ Know your subject ▪ Know your audience ▪ Well organized content ▪ Be positive ▪ Avoid stress
  22. 22. ▪ Use design templates ▪ Standardize position, colors and styles ▪ Limit the information to essentials ▪ Content should be self-evident ▪ Use colors that contrast ▪ Be consistent: effects, transitions & animation ▪ Excessive slides can lose your audience
  23. 23. TEXT GUIDELINES ▪ Stay under 6 words per line ▪ Stay under 6 lines per slide ▪ Avoid long sentences ▪ Larger font indicates important information ▪ Font size ranges from 18 to 48
  24. 24. TEXT GUIDELINES ▪ Be sure text contrasts with background ▪ Fancy fonts are hard to read ▪ ALL CAPS ARE HARD TO READ ▪ Avoid abbreviations and acronyms ▪ Limit punctuation marks!!!!!
  25. 25. BULLETS ▪ Bullets gives structure/organization to slides ▪ Limit to 6 bullets per slide ▪ Make bullets visible; 18-24 font ▪ Contrast the text with the background
  26. 26. ANIMATION ▪ Restrict animation to certain slides ▪ Use animation for special emphasis ▪ Animation can demonstrate how something works ▪ Excessive animation looks childish ▪ These apply to sound effects also

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