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Unpacking the Business and Stakeholder Relationship Management Toolbox

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This was presented at the 5th Annual Powerplant Decommissioning Conference in 2019. Its full title is Unpacking the Business and Stakeholder Relationship Management Toolbox for Environmental Issues During Decommissioning.

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Unpacking the Business and Stakeholder Relationship Management Toolbox

  1. 1. The logo and ANTEA are registration trademarks of Antea USA, Inc. 5th Annual Powerplant Decommissioning Conference UNPACKING THE BUSINESS AND STAKEHOLDER RELATIONSHIP MANAGEMENT TOOLBOX FOR ENVIRONMENTAL ISSUES DURING DECOMMISSIONING Scott Recker PG & Jon Pesicka PE Antea Group | March 2019
  2. 2. • Who We Are and Why We Are Here • Key Tenants of the Risk and Relationship Management Toolbox • Materiality Filter and How to Use a Dynamic Work Strategy • Predicting and Managing Liabilities and Cash Flow • Long Term Liability Management • Communication to Leadership Agenda 1
  3. 3. USA Office Locations Global Office Locations Where You Need Us, When You Need Us 2
  4. 4. Environmental Remediation Health and Safety Consulting Environmental Mergers and Acquisitions Consulting EHS Auditing and Compliance Sustainability Consulting Services Offering Solution to Meet Your Business Needs 3
  5. 5. Our Environmental Remediation Services: • Site Investigation and Remediation • Environmental Liability Transfer • AIM – Antea Group Incident Management • Expert Witness and Litigation Support • State Reimbursement Program Management • Decommissioning and Environmental Asset Management • …and more Environmental Remediation Helping Clients Manage Legacy Environmental Liabilities, Risks and Incidents, and Compliance 4 Tioga
  6. 6. Avoiding Surprises by Incorporating Environmental Planning Complexity around short and long term environmental liability, numerous stakeholders and decision makers Management of Change Anticipate potential outcomes and create dynamic work strategy Monetize the Complex Issues Estimate liabilities and future potential cash flow to extinguish them Long-Term Liability Management and Communication Set the business strategy and use communication tools to match business needs Key Tenants of the Toolbox 5
  7. 7. • There are Many Stakeholders • Involves Big Numbers • It’s Complex • Create a Fit for Purpose Business Plan to Extinguish Liabilities Why Relationship and Business Planning? Picture from Pesicka 6
  8. 8. Decision Hierarchy Pre-define who makes the decisions and when Dynamic Work Strategy - Setting the Ground Rules Incorporated into overall non-environmental project elements and creates dynamic decision making designed to prevent delays and surprises Avoiding Surprises Picture from Pesicka 7 Defining Workflow Pre-defined decision making with anticipated outcomes creates a process to promote speed and efficiency while promoting strong communication and business planning Here’s How…
  9. 9. Removal & Idle Nothing Remove & Replace Planning for the Future Remove & Remediation Partial Demo & Remodel 8
  10. 10. M A T E R I A L I T Y RESERVE WASTE FUTURE RISK TOLERANCE CASH FLOW ENVIRONMENTAL END USE LAND MANAGEMENT Reserve Waste Future Risk Cash Env Land Materiality Filter 9
  11. 11. • Dynamic Decision Authority • Field Authority • Contractor Authority – Decision Making • Regulatory • Stakeholder Decision Making Authority Predetermined 10
  12. 12. Decision Hierarchy, Data Management, and Communication SCREENING AND ANALYTICAL DATA FIELD TEAM PROJECT TEAM CATEGORY 1 DECISION? NO CATEGORY 2 DECISION? YES YES UPDATE CSM - TEAM UPDATES - PROJECT DECISIONS - SITE DECISIONS QA/QC PROGRAM TEAM DATA INPUT (GIS OR OTHER VISUALIZATION SYSTEM) NO INFORMATION DATA VISUALIZATION DATA CATEGORY 3 DECISION? EXECUTIVE YES 11
  13. 13. Dynamic Work Strategy – Plan • Dynamic Work Strategy: create a solid plan encompassing change management and discovery of unknowns • Building a Decision Logic with the Entire Team - Preplanning • Input from Stakeholders: • Executives • Program Management • Project Management • Field Team • Contractors • Regulators • Results In: • Alternative Outcomes Anticipated • Time and Cost Savings Influencers: Media, NGO’s, Activists, Governmental Leadership 12
  14. 14. Knowns: • As-builts • Inspections • Haz Material • Structural Material • Destructive Testing • Schedule • Current Operators • Former Operators • Historical Documents • Photographs • Sanborn Maps Dynamic Work Strategy - Knowns 13
  15. 15. Dynamic Work Strategy - Unknowns Stakeholder Issues – Be Prepared to Manage! Unknowns: • Weather • Protests • Media • Public • NGO’s • Underground Tanks • Unexpected Conditions • Remodeling Changes 14
  16. 16. Documentation • Contractual Requirements • Daily Logs • Photographs/Videos • Permits • Incident Reporting • Materials • Waste • Summary Report • Audits • Regulatory Agency 15
  17. 17. • Establishing Business Risk Tolerance • Estimating Liabilities • Setting Reserves • Deciding on a Cash Flow Approach • Developing a “Sunset” Strategy • Communication Tools Tools to Monetize Liability and Communicate Business Strategy 16
  18. 18. You might find yourself asking questions like: • What are the risks involved? • Is this approach cost-effective? • What are the regulatory implications? • What is the time frame? • What is the cost for each option? • What will happen if I don’t do anything? • How could this impact our reputation? You’re not sure if… You are faced with the uncertainty around legacy liability or discovery of an unknown condition, or perhaps you want to improve your balance sheet. 17
  19. 19. Reducing Uncertainty Numerous potential liabilities involving multiple business, technical, community and employee stakeholders Pre-defined Framework ASTM and Financial Accounting Standard (FAS) to evaluate financial implications of discovered conditions Communication Tools Technical information transformed into business output to predict liabilities and cash flow Predicting and Managing Liabilities and Cash Flow 18
  20. 20. OUR APPROACHCommunication Outputs 19 Regulatory site closure $1,050,000
  21. 21. A Total xx-Range Graphs allow you to understand the range of variables (cost, risk, time, etc.) and the potential impact upon your business and quantify the uncertainties gleaned from the scenario planning and validation portion of the process. Cost Range Graph Example 5.0% 90.0% 5.0% $71,067 $175,945 $40,000 $60,000 $80,000 $100,000 $120,000 $140,000 $160,000 $180,000 $200,000 $220,000 0% 1% 2% 3% 4% 5% 6% 7% Site Total (PV): PA 5002 Site Total (PV): PA 5002 Minimum $52,558.50 Maximum $216,719.89 Mean $117,156.79 Std Dev $35,723.91 Values 10000 Communication Outputs 20
  22. 22. $0 $2,000 $4,000 $6,000 $8,000 $10,000 $12,000 $14,000 $16,000 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025+ Projected Gross Spending 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 + Millions Projected Environmental Spending 21 Years Projected Spending
  23. 23. 1. Deciding on a Liability Reduction Strategy • Business-based decisions • Eliminate quickly • Higher front-end costs • Uncertainties diminished 2. Cash Flow Considerations • Minimum compliance/spend • Extended risk Differing Organizational Approaches 22
  24. 24. 1. Life Cycle Cost Optimization • Spend during favorable times • Start-up and shut down costs 2. Building the Structure Choosing your partners and identification and management of risk layers that fit your business and stakeholder management strategy 3. Environmental Liability Transfer How to create a walk-away solution Differing Organizational Approaches 23
  25. 25. • Flexible Structure • Transaction Support • Balance Sheet Relief • Tax Advantages • Alternative Funding Sources • Known and Unknown Site Conditions • Quantification and Capping of Future Costs • Pre-Funding • Internal Management Costs Environmental Liability Transfer Program Rationale 24
  26. 26. This hypothetical structure has financial solutions for buyer and seller to complete a fixed-cost transaction, backed by insurance products. Co-Insurance: 10-15% Remediation Cost-Cap Policy (Knowns) Funds X% of spending above Attachment point to limits of coverage Estimated Cleanup Costs: 10 million Pre-funded at net present value Funds dispersed to consultant as work is performed Alternate Funding Source Pollution Liability Policy (Unknowns) Negotiable per-incident Typically a 10-year term Self-Insured Retention: 10-20% NPV Discount: 1 million Insurance Premiums Funded by Responsible Party: +/- 10% Hypothetical Liability “Tower” 25
  27. 27. Information is quickly synthesized through fit for purpose software tools: • Statistical tools • Transparent and shareable functions and formulas • Utilize various excel add-ins that develop our communication outputs Built Upon Transparent Platform 26
  28. 28. Process • Preplanning - consider all the possibilities • Stakeholder engagement • Discipline in the field Outcomes • Predictive • Cost savings • Cost avoidance • Communication tool to business leaders Wrap Up 27
  29. 29. Thank You! Questions? Jon Pesicka, PE Senior Consultant Jon.Pesicka@anteagroup.com (651) 697 5146 Scott Recker, PG Senior Consultant Scott.Recker@anteagroup.com (704) 904 9753 Control outcomes of KNOWNS, and manage unknowns to acceptable outcomes with a preplanned dynamic work strategy.
  30. 30. Supplemental Material
  31. 31. PROJECT FIELD MANAGEMENT TRIAD DECISION HIERARCHY VOCs in Process Areas without Suspected LNAPL IDENTIFY SAMPLING LOCATIONS WITHIN INVESTIGATION AREAS = EXPORT DATA TO GIS/DATA MANAGEMENT SYSTEM RFI – RCRA Facility Investigation DPT – Direct Push Technology GIS – Geographical Information System Expand array Drive macro-core to 8ft. for utility clearance Select and Confirm Constituents Post results and create visualization Collect samples on 2ft. intervals to groundwater with DPT and analyze via EPA Method 8260 using On-site Mobile Laboratory NOHorizontal and Vertical Extent Defined? YES RFI Reports Utilities Cleared? YES NO
  32. 32. PROJECT FIELD MANAGEMENT TRIAD DECISION HIERARCHY VOCs in Process Areas with Suspected LNAPL IDENTIFY SCREENING/SAMPLING LOCATIONS WITHIN INVESTIGATION AREAS Post results and create visualization Screen macro-core at 2ft. intervals with OVA to select soil sampling locations Expand array (Horizontal) Drive macro-core to 8ft. for utility clearance and screening; remove core; screen with OVA; insert core into reactive membrane Collect samples on 2ft. intervals to groundwater with DPT and analyze via EPA Method 8260 using On-site Mobile Laboratory Select and Confirm Constituents Has interval already been submitted for FBA? Does reactive membrane indicate presence of LNAPL? Collect soil samples from reactive intervals; Select up to 3 samples for petrophysical testing NO YES Analyze via EPA Method 8260 for FBA; Test selected samples for petrophysical parameters YES NO NO (VOCs) = EXPORT DATA TO GIS/DATA MANAGEMENT SYSTEM OVA - Organic Vapor Analyzer FBA - Fixed Base Analysis LIF – Laser Induced Fluorescence Identify LIF Screening Locations Is extent defined? See Figure 5.5c (cont.) YES Expand array (Horizontally) NO (LNAPL)
  33. 33. • Environmental cost modeling, decision analysis, and stakeholder communication to help you: • Evaluate risks • Enhance efficiencies in the decision- making process • Put numbers to hard-to-quantify business drivers • Simulate the full range of possibilities on your projects, ensuring optimal decision-making for your business. $ $ $ $ Identifying & Quantifying the “What Ifs”
  34. 34. • Acquisitions Analysis • Capital Project Estimation • Cash Flow Analysis • Disaster Planning • Environmental Liability Transfers • Equipment Reliability • Flood Forecasting • Insurance and Reinsurance Strategy • Loss Reserves Estimation • Manufacturing Quality Control • Market Feasibility • Natural Resource Management • Pollution Cleanup and Projections • Portfolio Optimization • Product Life Cycle Analysis • Production Siting • Regulation Compliance • Supply Chain Management Wide Ranging Applicability for Decisions on…

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