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Food Service/Catering Policies
All food and beverages served in the Extension Conference Centers must be purchased from
ECC Food Services.
Groups using the centers cannot hire other catering agencies or bring in their own food or
beverages. Groups that do not adhere to this policy will be charged for all items brought in
to the center at ECC catering rates.
In accordance with our food and safety guidelines, no food can be released to guests to take
outside of the building after an event.
Booking Dates and Guarantees
In order to meet food-ordering deadlines, all menu choices must be completed two
weeks prior to the event.
Final counts and catering orders MUST be guaranteed before noon, FOUR BUSINESS DAYS
preceding the event.
For events booked 12 - 24 months in advance, a minimum food/catering order of at least
$5.00 per person is required.
For events booked less than 12 months in advance, no minimum is required.
Note: Minimum orders are associated with some specific menu items and catering setups,
e.g., a minimum of 25 people is required for buffets; 15 is required for plated entrees. For
smaller groups, please consult your meeting planner.
Catering Services Cancellations
No catering charges are applied if cancellations are made at least 10 business days prior to
the first day of the event.
If food and catering is cancelled between five and nine business days prior to the event,
groups will be charged 50% of their order.
No refunds will be made if cancellations are made fewer than five business days prior to the
If cancellations are made due to inclement weather, some charges may apply. Please
contact the ECC Event Planning and Sales Office for details.
Our Full Catering Services Menu contains the description and prices for all of our food and catering
services, including details about special packages that are designed to simplify the planning process.
For those who qualify, we also offer a wide selection of menu choices that are priced to meet State
of Wisconsin travel reimbursement rate requirements.
Due to fluctuating market conditions, prices are subject to change without notice until commitment
date. Price commitments will be provided 60 days before the scheduled function. A late charge may
be assessed for deviations from scheduled times. Please alert your speakers and schedule events
Receptions: Unless otherwise specified, the normal setup for receptions includes table linens,
plastic plates and utensils, and other basic supplies for food service. If china and flatware is desired,
there is an additional charge of $2.00 per person.
Ordering/Pricing Policy for CMPs (Complete Meeting Packages)
ECC offers a variety of packages that include different combinations of meals and breakservice
options. One option is the CMP which can be configured differently, depending on specific needs of
the group ordering the package.
The Full-day CMP applies to meetings scheduled to end at or after 1:00 p.m. Groups will be
charged for all participants, regardless if they stay for lunch.
The morning AM/Lunch CMP applies to meetings scheduled to end before 1:00 p.m. Groups
will be charged for all participants, regardless if they stay for lunch.
The afternoon PM/Lunch CMP applies to meetings that begin at 11:00 a.m. and end by 4:00
p.m. Groups will be charged for all participants, regardless if they are in attendance during