Microsoft Teams, Office 365 Groups, SharePoint, Yammer...What Should I Use, and When?
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Presented at Microsoft Ignite Australia 2017 Presenters: Dux Raymond Sy, Blair Hainsworth
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Microsoft Teams, Office 365 Groups, SharePoint, Yammer...What Should I Use, and When?
- 1. #MSAUIgnite @bhainsworth @meetdux Microsoft Teams, Office 365 Groups, SharePoint, Yammer…What Should I Use, and When? PROD222 Dux Raymond Sy, PMP CTO, AvePoint Public Sector @meetdux | http://meetdux.me Blair Hainsworth Director, AvePoint Client Services @bhainsworth
- 2. #MSAUIgnite @bhainsworth @meetdux Session Objectives Collaboration Today 1 Modern Tools 2 What To Use When 3
- 4. #MSAUIgnite @bhainsworth @meetdux Digital trends are changing the way people work
- 5. People working remotely has increased 4x 20151995
- 6. Information is more widely available… of the world’s data was generated over the last 2 years 90%
- 7. and it’s being shared more freely …
- 8. 50% of the US workforce by 2020 about Millennials will comprise
- 9. THEN How we work has changed NO WEmployees work on 2xmore teams now than they did five years ago
- 11. #MSAUIgnite @bhainsworth @meetdux Different groups have different needs Co-Authoring Content Chat-based Workspace Sites & Content Management Enterprise Social Mail & Calendar Voice, Video & Meetings Wasted Time Context switching between different apps drains attention and time Shadow IT Incomplete toolset can lead to inconsistent security, compliance and risk Siloed Apps Friction across applications – multiple logins, difficulty sharing and discovering information
- 12. #MSAUIgnite @bhainsworth @meetdux Generational Preferences at Work Baby Boomer (1946-1964) Generation X (1965-1979) Millennial (1980-1997) Generation Z (1998-2020) In Person Meeting Virtual Online Meeting (No Video) Virtual Online Meeting (Video) Email Team Workspaces Instant Message (IM) Enterprise Social Networking Persistent Chat Conversational User Interfaces Mostly preferAlways prefer Somewhat prefer Occasionally prefer Do not prefer
- 13. #MSAUIgnite @bhainsworth @meetdux Office 365 Designed for the unique workstyle of every group SharePoint Teams Office 365 ProPlus Yammer Outlook Skype Sites & Content Management Chat-based Workspace Co-Authoring Content Enterprise Social Mail & Calendar Voice, Video & Meetings Office 365 Groups Complete Collaboration Solution Office 365 addresses the breadth of collaboration needs across your company Integrated Experiences Office 365 Groups and Graph enable integrated experiences that facilitate effective collaboration Security and Compliance Office 365 delivers the security, compliance and manageability required in today’s workplace
- 14. What’s in Office 365? Skype for Business IM, Presence, HD Calling Host video conferences for 250 people Skype Broadcasting for up to 10,000 UNIVERSAL COMMUNICATION Modern Collaboration Office Delve- surface content from anywhere Office 365 Video Portal Enterprise Social with Yammer ENTERPRISE SOCIAL OneDrive For Business + SharePoint Unlimited Storage per user in OneDrive Sync App Data Loss Prevention eDiscovery SHARING + COLLABORATION Exchange Office 100GB Mailboxes 150MB Attachments Encrypted E-Mail Scalable Unlimited Archives MAIL + CALENDAR Office 365 ProPlus Office for iPad and Android Real Time Co-Authoring Across Platforms Office Online (Browser) MICROSOFT OFFICE eDiscovery Legal Hold DLP Modern SharePoint Sites + Mobile App Microsoft Teams (chat based workspace) S4B for iPhone, Android and IPad Office 2016 Mac + PC
- 21. As someone in Sales Management I want to have a single version of the proposal that everyone can access and edit rather than emailing different versions around the team Using a SharePoint site to centrally store and share a single version of a sales proposal that my team can edit together using co-authoring in Word and PowerPoint I’ll know this is successful when my sales team can create proposals more easily and therefore have more time to close deals
- 25. Outlook e-mail Skype for Business Microsoft Teams Office 365 Groups OneDrive for Business Yammer SharePoint Sites Communication and Collaboration Journey Ideation Formalized project Refines solution Presentation of solution Archival Feedback from SMEs Creates a document Skype call with colleague Creates a Group and shares document Collaborates with team Harvests knowledge Finalizes result Shares result Persistent Storage Project Collaboration Proposal Development © Copyright Avanade 2016
- 27. #MSAUIgnite @bhainsworth @meetdux Outlook e-mail Skype for Business Microsoft Teams Office 365 Groups OneDrive for Business Yammer Planner Demo: Blair’s Journey Global request Create Plan Team request Read response Grab Document Copy Document Talk to Tony Create Team
- 29. #MSAUIgnite @bhainsworth @meetdux Factor 1: Audience With whom do you need to communicate? Yammer and Skype Broadcast works well for organization wide communication SharePoint, Groups, Planner and Teams are beneficial for team and project collaboration Outlook and Skype are ideal for one to one conversations
- 30. #MSAUIgnite @bhainsworth @meetdux Factor 2: Time Sensitivity How quickly do you need to communicate? Teams and Skype are ideal for high tempo, fast paced communication and collaboration SharePoint, Planner, Groups and Outlook supports low tempo, asynchronous scenarios Yammer can work for any tempo
- 31. Factor 3: Collaboration Tones How do you express yourself? Outlook and SharePoint are common tools for formal communications and collaboration Yammer, Planner, Groups and Teams supports informal communications and collaboration Skype can support both formal and informal communications and collaboration
- 32. #MSAUIgnite @bhainsworth @meetdux Factor 4: Organizational Roles Who are you in the organization? Pick your battles Outlook is the de facto tool for senior leaders All the other collaboration tools enables everyone else in the organization Organizational roles dictate how they want to collaborate
- 33. AUDIENCE INDIVIDUAL GROUP TEAM DEPARTMENT ORGANIZATION TIMESENSITIVITY URGENT/HIGHAD-HOC/LOW COLLABORATIONTONES FORMAL Collaboration Factors INFORMALBOTHINFORMAL Skype for Business Call or Instant Message (IM) Skype for Business Online Meetings Skype Broadcast Yammer (All Company and Groups) Office 365 Groups Outlook OneDrive for Business Microsoft Teams SharePoint Team Sites Office 365 Video SharePoint Intranet Planner Planner
- 35. Office 365 Quick Starts Microsoft Teams: Frequently Asked Questions 1 2 3 Office 365 Groups PlaybookOffice 365 Groups Playbook
- 36. #MSAUIgnite @bhainsworth @meetdux Related Sessions Session Code Time Room
- 37. #MSAUIgnite @bhainsworth @meetdux Visit Channel 9 to access a wide range of Microsoft training and event recordings https://channel9.msdn.com/ Head to the TechNet Eval Centre to download trials of the latest Microsoft products http://Microsoft.com/en-us/evalcenter/ Visit Microsoft Virtual Academy for free online training visit https://www.microsoftvirtualacademy.com Continue your Ignite learning path
- 38. #MSAUIGNITE
- 39. #MSAUIgnite @bhainsworth @meetdux Microsoft Ignite