Lluís Anglada, juntament amb Sandra Reoyo, Ramon Ros i Ricard de la Vega expliquen l'ús de l'identificador ORCID entre les universitats catalanes i els seus investigadors en la jornada que ORCID i CASRAI van celebrar el 18 i 19 de maig de 2015 a la Universitat de Barcelona. La ponència ha tingut lloc en la sessió paral·lela 1.3 dedicada als identificadors persistents, moderada per Mikael Elbaek, gestor de biblioteques a la Universitat Tècnica de Dinamarca (DTU).

1. Doing it together
spreading ORCID among Catalan
universities and researchers
Lluís M. Anglada
Sandra Reoyo, Ramon Ros & Ricard de la Vega
Consorci de Serveis Universitaris de Catalunya (CSUC)
ORCID-CASRAI Joint Conference
18-19 May 2015 Barcelona

2. Castell =
human towers
http://en.wikipedia.org/wiki/Cast
ell
9 m

3. 3. ORCID promotion
a) Identifier selection
b) Promotion +
c) doing it easy +
d) doing it together +
e) bottom-up +
f) top-down
4. Current situation and next
steeps
1. The background:
research
improvements
2. Building an ORCID-based
research portal

4. Catalonia’s assets
4
1.5% of EU-27 population
1.6% of EU-27 GDP
1.3% of EU-27 exports
16% of Spanish population
20% of Spanish GDP
25% of Spanish industry
30% of Spanish foreign trade
Area 32,106 km2
Population 7.6
Million
Average
temperature
16-17ºC
Average
daylight hours
12 h 57 min
GDP mp 2011 € 210.15
billion
Agriculture
(GAV 2011)
0.95 %
Industry
(GAV 2011)
20.30 %
Construction
(GAV 2011)
10.58 %
Services
(GAV 2011)
68.17 %
Tourism
(visitors 2011)
17.9 million
GDP per capita
2012
€ 27,698
Exports
2011
€ 55.53 billion
Imports
2011
€ 70.85 billion
R&D
expenditure
2012
1.51 % GDP
With a population is similar to Bulgaria and Austria, a GDP
greater than Finland’s and the Czech Republic’s and similar to
Denmark’s, Catalonia’s economic position in Europe is
noteworthy. Its exports are similar to Portugal’s, and exceeds
countries like Romania and Greece. Its GDP per capita is 8,6%
above the European Union average, greater than the UK’s
and Italy’s.
ABOUT CATALONIA

5. • L’Estatut d’Autonomia
established exclussive
R&D competences for
Generalitat
1979
• Only Agrofood, Fish Farming
and Oceanography
comptences and ressources
were transferred by Madrid
1981
• Focus on University funding +
Health system + Start own
scientific poicy” (not
projects).
1980-1990
• New policies, new actors
(CERCA, ICREA, AGAUR,
Large scale facilities) +
University funding
agreement
2000 -
• By the Estatut, corresponds
to Generalitat the exclussive
competence for ruling and
running centres and other
R&D structures and gencies
2006
• Support, Protection and
Evaluation by Catalan law
of ICREA and CERCA.
2011
Political and competences
framework
In ther year 2000, some strategic decisions were
taken

6. Source: SUR 2014
Barcelona
6
1,652 research groups (year 2014)
8 thematic networks de referència
Font: SUR
Universities
12
Science
& Technology
Parks
22
Hospital
Research
institutions
15
Large
facilities
3
Research
infrastructures
8
Research
Centres *
CERCA 47
CSIC 21
Innovative
companies
8.600
spin-offs
250
Technology
Centres
22
The Knowledge Map
* CERCA: Research Centres of Catalonia
CSIC: Spanish Scientific Council
About 25,000 Researchers: 12,700 at Universities, 4,500 at CERCA Centers, 1,300 at
the CSIC Centers and 5,000 at Health Institutes*
About 45,000 people working in Catalonia on R&D activities: about 1.5 % of the
occupied population
*last data available IDESCAT.

7. Scientific profile of Catalonia, 1991 vs 2012
1991: 2.881 papers 2012: 18.639 papers

8. 3. ORCID promotion
a) Identifier selection
b) Promotion +
c) doing it easy +
d) doing it together +
e) bottom-up +
f) top-down
4. Current situation and next
steeps
1. The background: research
improvements
2. Building an
ORCID-based
research portal

9. In 2014, two consortia merged
=+
CBUC-Cesca promoted IR and OA
since 1999
– In 2001 a repository for doctoral Theses
was opened
All the Catalan universities have OA
mandates and policies
– Also they have IR and CRIS
– Some already have built their research
portals
Today
– there are new standards and protocols
that help interoperability between IR
and CRIS
– Research output is becoming more
important for the university managers.
To have a new consortia mean to
have the opportunity to set up new
projects
• the old ones from CBUC and
CESCA
• the 'money saving' ones: joint
purchases (electricity, printers,
facilities, etc.)
• Some new ones: Portal for the
research output (PRC)

10. At the end of 2012, the autonomous government asked CSUC
to build the portal with the goal to show together the research
outputs of the Catalan research system
• To increase the visibility of the research done in Catalonia
• To foster OA
• To increase interoperability between data
How
• Taking advantage of the leverage work previously done
– In IR, CRIS and statistical data (Uneix)
• The central idea: the works done for the portal will improve
local IR and CRIS and the quality of local data
• Following the international best practices
– Narcis / The Netherlands; HKU Scholars Hub / Hong Kong
– International standards
Catalan Research Portal

11. PRC building. Firsts decisions
 Model  Narcis
 Software  Dspace-CRIS from CINECA
 Data flow  from local CRIS systems
 Data exchange format  CERIF XML
 Identifiers  ORCID

12. 3. ORCID promotion
a) Identifier selection
b) Promotion +
c) doing it easy +
d) doing it together +
e) bottom-up +
f) top-down
4. Current situation and next
steeps
1. The background: research
improvements
2. Building an ORCID-based
research portal

13. Identifier selection
• We visited Narcis, and learnt that the use of identifiers is
essential
– For researchers, there were several ones good candidates (VIAF,
ISNI and ORCID)
• Our challenges at that time (April 2013):
– to select a good one for our purposes
– take the decision together (among several universities and different
stakeholders)
• How we did it?
1. A neutral report was ordered
• “Sistemes d’identificació unívoca d’investigadors” / Ángel Borrego, (June
2013)
2. It was debated in a technical working group
3. And approved in a meeting of Vice-Rectors

14. What we needed to do?
1. Mechanicall, we have to modify all the local CRIS
in order to allow to load the ORCID identifier
2. How to do?
– We studied the ORCID apps to create id automatically,
but we decided not to use it
– We bet for involve directly the researcher
• It is slower, but researchers gain in involvement and
conviction
3. What would be the key to success?
– acting in one direction will not be enough
– we need a combination of different actions

15. Our formula for the
cocktail:
• Promotion +
• doing it easy +
• doing it together +
• acting bottom-up +
• with some actions
top-down

16. ORCID promotion
• Conference in Barcelona
– “Persistent researcher identifiers to support discoverability
and interoperability” Laure Haak (September 2013)
• Press release
– “Catalan universities agree to use the ORCID identifier for
their researchers” (October 2013)
• ‘Best practices’ document in order to promote the
creation and usage of ORCD ids
– Approved by the Research Vice-Rectors (April 2014)
• Translations, merchandising (pens, stickers and pins),
videos...

18. Doing it easy:
Translations to catalan and spanish

19. Doing it easy:
libraries help

20. Doing together:
- best practices to
promote the creation
and usage of ORCD id
- working group to
share information

21. Bottom-up actions & practical uses
• ORCID is the PRC id and it’s used as
dedupicator
• ORCID at authority files in library
catalogs
• ORCID at CRIS and at institutional
repositories

22. ORCID is the
PRC id and it’s
used as
dedupicator

23. ORCID at
authority
files in
library
catalogs

25. Top-down actions
• UB (the biggest university) mandate
for an ORCID id in some process
related with research assessment
• At Catalan government level
(AGAUR)
– ORCID is mandatory for some grants
– The Catalan Agency for grants
announced to researchers that ORCID
will be required in the next future.

26. The big decision(Feb 2015)
in the Portal we only accept researchers if
they have an ORCID identifier
Universitats
Departaments
Instituts
Grups de
recerca
Projectes de
recerca
Investigadors Publicacions
PRC

27. 3. ORCID promotion
a) Identifier selection
b) Promotion +
c) doing it easy +
d) doing it together +
e) bottom-up +
f) top-down
4. Current situation
and next steeps
1. The background: research
improvements
2. Building an ORCID-based
research portal

28. oct-13 feb-14 abr-14 jun-14 TOTAL
UB 206 106 1263 128 1703
UAB 176 90 36 287 589
UPC 368 59 39 196 662
UPF 135 75 299 119 628
UdG 69 38 16 20 143
UdL 31 38 82 125 276
URV 102 48 42 25 217
UOC 43 11 11 14 79
UVic 18 150 2 24 194
UIC 11 2 5 41 59
URL 30 33 78 22 163
TOTAL 1189 650 1873 1001 4713
UB mandate ORCID id for some
Mail from Vice Rector
Libraries help
ORCID
evolution.
If you act,
people
react

29. Rsearchers with ORCID id / all the
researchers

30. Current status
• Good working team (people from ≠
universities and ≠ services)
• Agreement: to use ORCID for researchers
• All the CRIS systems already have a field
for ORCID
• We plan open the portal after summer
holiday
– probably in a first stage only for universities (not
for general public)
– we expect that the reaction: "Why I'm not here'
will encourage a lot of researchers to get their
ORCID
– and we will be there, well prepared to facilitate it,
ready to succeed

31. Work to be done & challenges
• Organizational
• More meetings with the experts group
• ORCID ids implementation
• Need to create/find more unique identifiers (for research groups, projects, etc.)
• External adaptation
• Local CRIS system to adapt XML-CERIF wrapping (export)
• Portal implementation
• Ingest the full data of all institutions
• Think about depuration & deduplication data mechanisms
• Think on data refreshment frequency

32. Thanks!
Any question?
lluis.anglada@csuc.cat
http://www.csuc.cat