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Time Management
Time Management
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Time Management

  1. 1. TIME MANAGEMENTscience, theories, application and donuts
  2. 2. WHY ARE WE TAKING THE TIME TO TALK ABOUT TIME? ➤ To understand why implementing time management tactics are important to our careers and personal lives. ➤ To never feel overwhelmed again! (the big goal) ➤ why unplanned, abstract goals can be stressful and concrete goals can give your mind some peace ➤ To come up with solutions specific to ad/pub design as well as other issues outside of work ➤ Motivate you to take new action by showing how bad procrastination and stress actually is for time management AND our brain’s health ➤ To show that there’s not one key to time management. Effective time management is combining knowledge and theories to form new habits. (However, having an open/welcoming attitude towards each new experience vs. a resistant/judgmental one may be the biggest key!) ➤ Re-affirm our priorities so little things don’t take up time. Power Point = less creative freedom = I probably save time= time is a of mine priority. (“Important and urgent” vs “Important not urgent”) ➤ To learn from each other!
  3. 3. BRAIN SCIENCEBlame your ancient brain
  4. 4. BLAME YOUR BRAIN - PROCRASTINATION AND TIME MANAGEMENT ➤ Decision making and multi-tasking are the culprits behind a “tired” brain ➤ Quick tips: Turn off pop-ups and notifications. Do hardest things in the morning.
  5. 5. FIGHT PROCRAST INATION WITH PROCRAST INATIONA Scientific Theory
  6. 6. FIGHT PROCRASTINATION (BRAIN FATIGUE) WITH PROCRASTINATION
  7. 7. BRAIN BREAKS (TERM COINED BY MY MOTHER) ➤ Group A brain break group: 94% more likely to absorb information; 74% less discouraged; 71% more likely to finish a difficult task. ➤ Brain breaks are a good way to de-stress and replenish energy to tackle work effectively all day long. ➤ Application: Reflect in journal ➤ Consider what tasks take the most effort and “willpower” to accomplish. ➤ Consider most common interruptions or opportunities to multi-task and save for breaks. ➤ When planning your day, include brain breaks. Hold off things that will get done eventually… dishes and laundry are not fun for most and take willpower (decision fatigue). Do something enjoyable first during your break.
  8. 8. WHY STRESS ABOUT STRESS CAUSED BY LACK OF TIME MANAGEMENT? ➤ When we don’t feel like we have control over our time, we feel stressed. If we let it continue, chronic stress will actually harm our ability to use the rational part of our brains.
  9. 9. WHATEVER YOU DO, DON'T FREAK OUT ➤ Solutions? There are many… so don’t stress… ➤ Plan/be prepared (do toughest things in AM with a fresh mind) ➤ Get clear on goals and priorities and what it will take to achieve them ➤ Act with intention based on daily planning vs. guessing and hoping it’ll get done ➤ Recognize procrastination and multi-tasking downfalls ➤ Experiment with theories ➤ Reflect on progress (journal) ➤ Beat procrastination with procrastination - brain breaks ➤ Set boundaries and communicate to prevent stress
  10. 10. THEORIESHow to work smarter not harder
  11. 11. 80/20 PRINCIPLE (OR PARETO PRINCIPLE)➤ The 80/20 principle states that 20% of your efforts/inputs result in 80% of the desired results. By focusing on the 20% of tasks that yield the majority of results, you can be more effective while doing less work. ➤ What 20% of your to-do list wields the most benefit/result? (do it first thing) ➤ 20% of the day planning and brain breaking = 80% of the day with an alert, creative brain ➤ What 20% of your emails need to go out today? That will be 80% of today’s success. ➤ Spend 10 minutes planning, 50 minutes completing most important tasks vs. 1 hour of mindlessly checking off a to-do list… finding out the most important things haven’t been completed. ➤ ADVICE FROM A DESIGNER: Check your perspective. Don’t major in minor things. Focus on what is important not what isn’t. -Josh
  12. 12. PICKLE JAR THEORY ➤ Filling one’s day with small trivial tasks vs. using that time on large, important tasks that provide more value. (Rocks, Pebbles, Sand) - aka spend time with a plan and clear intentions each day. ➤ OR, your time in a day is the pickle jar. Do you fill it with banana peppers (trivial tasks) or big pickles (priorities)? ➤ Batching: Combine many small tasks into one batch of time ➤ What do you want your non-negotiable to be every day? Batch them along with a task you have to do anyway (easiest way to gain a new habit). Example would be 50 squats while brushing teeth or cooking breakfast. ➤ Do similar tasks in batches. Don’t jump from one to another. -Josh
  13. 13. PARKINSON’S LAW ➤ Parkinson’s Law states that “work expands so as to fill the time available for its completion.” By limiting the time you have to complete a task, you are forced to focus on what is most important (instead of procrastinating/perfecting a design before the pub is done or before most important emails are sent – see below). ➤ Less time can lead to better, more effective work. ➤ Start by timing the task at your normal pace, then set a new, realistic time goal. (chunk each project into several timed tasks… what 20% of most beneficial tasks deserve the most time) ➤ Resist tendency towards perfectionism - save this tendency for the end. You’ll know if you can comfortably spend more time on a design. ➤ The time required to complete a task will expand according to amount of time allotted.
  14. 14. EASY ACTIONS YOU CAN TAKE NOWThe time management essentials
  15. 15. SIMPLIFY | MINIMIZE ➤ Break down tasks into bite size chunks. < my planning board for this meeting ➤ Wake up an hour earlier to take care of tasks that might otherwise weigh on your mind all day (like exercise) - boom, day is already simpler after just one hour of being up. *My favorite tip ➤ Have just one place for notes/ calendar ➤ Organize the chaos… throw things away… THIS alone can be it’s own workshop
  16. 16. ABSTRACT TO CONCRETE GOALS➤ “Anxiety stems from living in an abstract future.” = we need clarity (PS-remember what happens to a stressed brain?) ➤ Journaling: Think on paper. Plan the day ahead and review the day at the end. Nothing will weigh on the mind. Right down ideas vs. looking them up right away. ➤ Write it down “Never memorize something you can look up.” -Albert Einstein. ➤ Plan to do most dreaded, most important tasks first. Save the small and simple for the end of the day. ➤ Keep a record of how long each task takes you (will help with future planing) - more clarity, less likely to feel overwhelmed. In one month you’ll have a list of timed tasks to refer to (Hours) ➤ Actively use a personal calendar- customized for you schedule. Update it daily. Look at it and cross things out all day. (I have one just for N2… otherwise things get messy)
  17. 17. There is a time for work and a time for love. That leaves no other time. -Coco Chanel Time is precious, plan to do what matters to you with each hour you have

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