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Slides from my Instant ECM with SharePoint 2010 talk presented at SPTechCon Boston 2011
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Instant ECM with SharePoint 2010 - SPTechCon Boston 2011
1.
Instant ECM with
SharePoint 2010 Corey Roth @coreyroth Blog: www.dotnetmafia.com
2.
3.
Microsoft SharePoint MVP
4.
Specializing in ECM
and Search
5.
Passed all SharePoint
2010 certification exams
6.
E-mail: coreyroth@gmail.com
7.
Twitter: @coreyroth
8.
Blog: www.dotnetmafia.com
9.
Laptop: Dell E6510
i5 2.4 GHz 8GB
10.
11.
We can do
better…
12.
ECM Challenges Not
enough time Cost Don’t know how to define an ECM Plan No technical resources Lack of business or IT buy-in Lack of agreement among business units
13.
14.
Content Types
15.
Ratings
16.
Enterprise Keywords
17.
18.
Default Values
19.
20.
21.
Turned off by
default
22.
Can be configured
with both major and minor versions
23.
Version limits help
reduce amount of copies stored
24.
Entire document is
stored each time (not just changes)
25.
26.
Allows users to
rate documents with 0 – 5 stars
27.
Timer job runs
periodically to calculate average ratings
28.
Use to sort
or filter documents
29.
30.
Term Store
31.
Allows user to
classify document with structured and unstructured terms
32.
Structured terms: administrator
defined hierarchy of well known terms in the organization (i.e.: product types, divisions, states, cities, etc.)
33.
34.
Provides a quick
and easy way to get basic classification on documents
35.
User can pick
existing terms or create new ones
36.
Administrator can promote
a keyword into a structured term set
37.
Displayed in search
results and allows refinement
38.
Populates the tag
cloud
39.
40.
Document Id stays
the same even if document is moved to another location in site collection
41.
Not a GUID
42.
Administrator can define
a prefix for Document Id
43.
Must enable Document
ID Service site collection feature
44.
45.
Supports various data
types: text, number, currency, choice, lookup list, Managed Metadata, etc
46.
47.
Defined by one
or more site columns (fields) that describe the list item
48.
Inherits from a
parent type (i.e.: Item, Document)
49.
Can be associated
with custom forms, workflows, auditing, and retention policies
50.
Built using the
UI, SharePoint Designer, code, or via CAML
51.
52.
Requires Metadata Navigation
and Filtering feature to be activated
53.
54.
Specify a default
value on a custom folder content type
55.
When document is
uploaded into folder, value is copied into matching site columns
56.
57.
Can help prevent
folders from containing too many items
58.
Create rules based
on content type and metadata
59.
New folders created
automatically based upon metadata names
60.
Editor's Notes
http://sp2010/InstantECM/Working%20Library/Forms/AllItems.aspx
http://sp2010/InstantECM/Working%20Library/Forms/AllItems.aspx
http://sp2010/InstantECM/Working%20Library/Forms/AllItems.aspx
http://sp2010/ECM/Design%20Documents/Forms/AllItems.aspxhttp://sp2010/_layouts/settings.aspx -> Document Id Service
http://sp2010/InstantECM/Content%20Type%20Library/Forms/AllItems.aspx
http://sp2010/InstantECM/Content%20Type%20Library/Forms/AllItems.aspxhttp://sp2010/ECM/Company%20Documents/Forms/AllItems.aspx
http://sp2010/InstantECM/Content%20Type%20Library/Forms/AllItems.aspx
http://sp2010/DocumentCenterhttp://sp2010/sites/ecmsource
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