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Content Registration at Crossref - LIVE Bangkok

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Rachael Lammey, Head of Community Outreach, talks about the various ways publish register their content and deposit metadata at Crossref. Presented at Crossref LIVE Bangkok, 10 July 2019.

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Content Registration at Crossref - LIVE Bangkok

  1. 1. Content registration at Crossref
  2. 2. First steps 1. We send you a prefix and login 2. Review different methods for registering your metadata
  3. 3. Your prefix • One prefix may be used for all content • New titles may be added at any time • No limit to the number of DOIs created, also no minimum number is required. 10.444410.55555
  4. 4. Your prefix ≠ your content • It means you created a DOI • It does not mean you are the current content owner DOIs move from member to member all the time!
  5. 5. Persistent identifiers • The DOI directory: makes the DOI actionable on the web • Prefix: assigned by Crossref • Suffix: assigned by the publisher Total DOI = routes through the DOI resolver to point to the registered URL
  6. 6. DOI suffix • consistent • simple • short More details:
  7. 7. Crossref DOI display guidelines • Always be displayed as a full URL link • An example of the best practice in displaying a Crossref DOI link is: • Old format was
  8. 8. Your landing page • A full bibliographic citation so that the user can verify they have been delivered to the correct item • The DOI displayed as a URL, per display guidelines • A way to access full text: access to full text is completely controlled by the publisher but the landing page must be accessible to everyone.
  9. 9. What can I register? Journals Books Book chapters Conference proceedings Datasets Dissertations Reports Standards Posted content (preprints) Peer reviews … and more
  10. 10. 2% 3% 1% 5% 15% 74% Journals Books Conference Proceedings Standards Reports Dissertations Components Databases Registered Content
  11. 11. Registering dissertations Dissertation records may be deposited for a single dissertation or thesis. It is also expected that the dissertation type will be used for deposit of items that have not been published in books or journals. If a dissertation is published as a book or within a serial, it should be deposited with the appropriate content type. Constructing dissertation deposits A dissertation deposit requires a title, a single author institution, and approval date. Degree, ISBN, and record number information may also be included.
  12. 12.
  13. 13. metadata author names, ORCIDs, affiliations, article titles, ISSN, ISBN, pages, issue #, volume #s, dates, identifiers
  14. 14. more metadata reference lists, funding data, ORCIDs, license data, clinical trial numbers, errata, retractions, updates and more through our Crossmark service, JATS-formatted abstracts, relationships between items…
  15. 15. Ways to register content • Upload XML file ( • The manual web deposit form ( webdeposit) • OJS Crossref plugin • The new Metadata Manager
  16. 16. Create XML Crossref Schema Metadata deposit schema: for everything Metadata deposit schema 4.4.1 (documentation) Resource schema: for adding most non-bibliographic metadata to existing records doi_resources4.3.6.xsd (documentation)
  17. 17. <journal_metadata> <full_title>International Journal of Meetings</ full_title> <abbrev_title>Am J Meet</abbrev_title> <issn media_type='print'>4445-6767</issn> </journal_metadata> <journal_issue> <publication_date media_type='print'> <month>5</month> <day>5</day> <year>2001</year> </publication_date> <journal_volume> <volume>33</volume> </journal_volume> <issue>1</issue> </journal_issue> Journal title: International Journal of Meetings ISSN: 4445-6767 Publication date: 5-5-2001 Volume: 33 Issue: 1
  18. 18. <journal_article publication_type='full_text’> <titles> <title>Let’s have a meeting</title> </titles> <contributors> <person_name sequence='first' contributor_role='author'> <given_name>Bob</given_name> <surname>Surname</surname> </person_name> <publication_date media_type='print'> <month>5</month>
 <year>2001</year> </publication_date> <pages> <first_page>100</first_page>
 <last_page>200</last_page> </pages> <doi_data> <doi>10.50505/test_200704082300</doi> <resource></resource> </doi_data> article title: Let’s have a meeting author: Bob Surname pages: 100-200 DOI: 10.50505/test_2007
  19. 19. Web deposit form
  20. 20. Via OJS
  21. 21. metadata record funding data bad data @#&$*@ citations Submission queue All content registration submissions are added to the same queue Most are processed quickly but if not, you can view your spot in the queue
  22. 22. Success! Your content now has persistent identifiers and a Crossref metadata record ??????? hooray! Failure…your content has not been registered.
  23. 23. Metadata Manager
  24. 24. Not just bibliographic metadata
  25. 25. manager/
  26. 26. Metadata quality is important! • Funding: funder identifier, grant number • License: URL and date, free to read? • Related items: connect to reviews, preprints, data • ORCID iDs: identify authors • Abstracts • Updates via Crossmark
  27. 27. Metadata should be… • accurate • complete • up to date
  28. 28. Important to deposit good quality metadata
  29. 29. Viewing your metadata Crossref Metadata Search
  30. 30. Where does it all go? Funders, Institutions, Archives & repositories, Research councils, Data centers, Professional networks, Patent offices, Indexing services, Publishing vendors, Peer review systems, Reference manager systems, Lab & diagnostics suppliers, Info management systems, Educational tools, Data analytics systems, Literature discovery services…
  31. 31. Reports to help
  32. 32. Three things 1) One takeaway 2) Second takeaway 3) What should the audience remember most?
  33. 33. Why reports are important • Make sure your content is being registered correctly
 • See how it is being used
 • Spot any errors
 Make sure the correct person at your organization is getting them! If not, please contact 
  34. 34. Resolution reports • Resolution reports are sent out via email at the beginning of each month and includes statistics about DOI resolutions from the previous month.  
 • Resolution reports are sent by default to the business contact provided for your organization, but we can add or change the recipient(s) as needed. 
 • A separate report is generated for each DOI prefix. The statistics are based on the number of DOI resolutions through the DOI proxy server ( on a month-by-month basis. These statistics give an indication of the traffic generated by users clicking DOIs. 
 • The DOI links are largely from links in other publishers' journal references to articles, but they are also from DOI links in secondary databases, links from libraries using DOIs, and even DOIs in used in print versions.

  35. 35. Resolution reports • When a researcher clicks on a DOI link for an article, that counts as one DOI resolution. For example, clicking on counts as one resolution to Nature.  • No information is captured about who the user is or where they are coming from.  • These numbers are not a precise measure of traffic to a publisher's website - cached articles, search engine crawlers not following re-direction, and traffic that is directed to a locally appropriate copy through a library link resolver would be included in these numbers, but would not result in inbound traffic to a website.  • Nevertheless, these numbers provide an important measure of the effectiveness of a member's participation in Crossref.

  36. 36. Tips on failures - don’t panic! If you have a high number of failures for a DOI you have not published, search the web for the DOI to see if it is readily available online - it is possible that the DOI is being linked incorrectly. If an active DOI appears on your failed DOI list, review when the DOI was deposited. For example, if the DOI was deposited on the 18th, any resolution attempts prior to the 18th will appear on your report. Not all DOIs included in the failed DOI .csv are legitimate DOIs ( DOIs that have been published). Possible reasons for DOI failure include: • DOI has been distributed but not deposited - any DOIs that have been published should be deposited immediately to prevent future resolution failures. • A user can sometimes make mistakes when typing or cutting-and-pasting DOIs. These failures will appear on your report and for the most part can be ignored - if your report frequently includes what you determine to be user errors, review how your DOIs are displayed.

  37. 37. Participation Reports to help
  38. 38. Benefits for Members Benefits for the Public • Easily find out what metadata they register • See what metadata members register • See what their competition is doing • See their progress over time • See how they can improve and be the best that they can be • Understand the quality of members' metadata and find out what needs to be improved • Generally leave being in the dark behind • See what their competition is doing
  39. 39.
  40. 40. Sharing metadata - benefits • Greater discovery of your content • Inclusion in discovery services • Only your metadata is shared – not your full text!
  41. 41. Thank you! Questions?