1. Contemporary Skills for
Successful Project Managers
Incorporating Strategies &
Tactics into
Project Business Management
Dennis L. Bolles, PMP
Professional Development Days April 23-24th, 2009

2. AGENDA
• Project Business Management (PBM)
• PBM Strategic Planning (PBM First Stage
Processes: Establish and Document
Strategic Initiatives)
• Document the Business Cases
• Create the Business Plan
• PBM Tactical Planning (PBM Second Stage
Processes: 1st Phase – Identify and
Document Business Objectives)
Professional Development Days April 23-24th, 2009
2

3. AGENDA
• Prioritize and Select ( 2nd Phase Tactical
Planning)
• Authorize (3rd Phase Tactical Planning)
• Portfolio, Program, & Project Planning and
Execution (PBM Third Stage Processes)
• Conclusion
• Questions
Professional Development Days April 23-24th, 2009
3

4. Project Business Management
(PBM) Concept Definition (1)
• Uses General Business Management and
Project Management knowledge, skills,
tools, and techniques
– in applying portfolio, program, and
project management processes to meet
or exceed stakeholder needs.
• Derives benefits from and captures value
through
– any project-related actions and activities
used to accomplish the enterprise’s
business objectives and related
strategies (1) © 2007-2008 DLBALLC & DGHELLC
Professional Development Days April 23-24th, 2009
4

5. Project Business Management
• PBM integrates and harmonizes PMI Project,
Program, and Portfolio Standards
– PBM integrates strategic & tactical planning of
operational and non-operational objectives
• PBM directly aligns resources with strategic
initiatives & business objectives
• PBM is adjustable to various types and sizes of
enterprises
Professional Development Days April 23-24th, 2009
5

6. Project Business Management and
Operations Business Management
Professional Development Days April 23-24th, 2009
6

7. PBM – Must Be Applied
Enterprise-Wide
• Project Business Management (PBM) is a
mindset, which needs to be held
organizationally at an enterprise level.
• PBM is a way to manage, communicate, and
perform work that is supported by technology
• PBM organizes, applies, and manages an
enterprise’s resources in direct alignment with
the enterprise’s vision, mission, strategic
initiatives, and business objectives (VMSO)
• PBM enables the enterprise to translate the
VMSO into executable portfolios, programs,
and projects
Professional Development Days April 23-24th, 2009
7

8. Forces Driving PBM Strategic
and Tactical Planning
• A study by the American Productivity and
Quality Center finds:
• 44% of new product projects fail to meet
their profit objectives
• 49% are launched late to market.
• Fewer Resources Available
• Maintaining and gaining market share
Professional Development Days April 23-24th, 2009
8

9. PBM Methodology - Overall Model (1)
(1) © 2007-2008 DLBALLC & DGHELLC
Professional Development Days April 23-24th, 2009
9

10. PBM Methodology Phases
• Strategic Planning – Create business-plan
based strategic initiatives with KPIs
• Tactical Planning – Develop Business
Objectives with KPIs for business plan
• PBM Planning – Identify portfolios,
programs, and projects and associated
KPIs
• PBM Initiation – Select, prioritize, and
authorize portfolio, programs, and projects
and set final KPIs
• PBM Execution – Manage the portfolios,
programs, & projects to meet desired
metrics
Professional Development Days April 23-24th, 2009
10

11. Establish Five Integrated Standard PBM
Methodology Models (1)
(1) © 2007-2008 DLBALLC & DGHELLC
Professional Development Days April 23-24th, 2009
11

12. Apply PBM Business Strategy
Development Model (1)
First business action in PBM is to
The first move perform the transformational
often
processes that focus on being
determines the
outcome of the
effective in identifying &
business game documenting the right strategic
business initiatives.
(1) © 2007-2008 DLBALLC & DGHELLC
Professional Development Days April 23-24th, 2009
12

13. Prepare Enterprise’s Strategies (1)
First
Step
From
Purpose,
Mission, &
Vision to Last
Ranked Step
Business
Cases
(1) © 2007-2008 DLBALLC & DGHELLC
Professional Development Days April 23-24th, 2009
13

14. Document the Business Cases
• Articulates the intent and desired benefit and value
of a business strategy in a feasibility study format
• Documents any associated business threat or
opportunity related to the strategic initiative
• Is the common basis and format for use by
business management, operations management,
and PBM
• Typically divided into specific sections that reflect
the type and style of business case being created
• Provides basis for authorizing further planning and
analysis activities
Professional Development Days April 23-24th, 2009
14

15. Create the Business Plan
• Annual packaging of executive
management approved strategic initiative
business cases
• Prepared in a simple format: Table of
Contents; Executive Summary; each
Approved Business Case; and Appendix of
Supporting Materials for each case
• Executive Summary provides the context
for understanding the relationship among
business cases
Professional Development Days April 23-24th, 2009
15

16. Apply Tactical Planning Model (1)
Second business action in PBM is to
perform the transformational processes
that focus on being effective in identifying
the right supporting business objectives,
portfolios, programs and projects.
(1) © 2007-2008 DLBALLC & DGHELLC
Professional Development Days April 23-24th, 2009
16

17. Perform PBM Business
Objectives Development (1)
First
Step
Last
Step
(1) © 2007-2008 DLBALLC & DGHELLC
Professional Development Days April 23-24th, 2009
17

18. Prioritize and Select Work (1)
Last
Step
First
Step
(1) © 2007-2008 DLBALLC & DGHELLC
Professional Development Days April 23-24th, 2009
18

19. Authorize the Selected Work (1)
Management authorizes and initiates work to
ensure the resources used are in alignment
with enterprise strategic initiatives and
supporting business objectives.
First Last
Step Step
(1) © 2007-2008 DLBALLC & DGHELLC
Professional Development Days April 23-24th, 2009
19

20. Execute PBM Methodology Portfolio,
Program, and Project Models (1)
Third business action in PBM is performing the
transactional processes focused on being
efficient in performing the work and completing
each selected portfolio, program and project
(1) © 2007-2008 DLBALLC & DGHELLC
Professional Development Days April 23-24th, 2009
20

21. Conclusion
PBM Strategic & Tactical Planning
• Strategic and Tactical Planning are well
established tools in the business
management discipline and are becoming
recognized and used as tools in PBM.
• PBM provides a standardized methodology,
that incorporates strategic and tactical
planning
Professional Development Days April 23-24th, 2009
21

22. Conclusion
PBM Strategic & Tactical Planning
• PBM allows management to ensure projects
are selected and completed in alignment with
their business objectives and strategic
initiatives
• Processes allow executive and portfolio
management to assure correct business
objectives, programs, and related projects are
authorized or terminated
Professional Development Days April 23-24th, 2009
22

23. Questions?
Integrates and harmonizes
management concepts,
processes, and practices
contained in PMI’s Standards
for Project, Program, and
Portfolio Management with
those of Business
Management.
Integrates Strategic and
Tactical Planning of
Operational Objectives with
Non-Operational Objectives
Applies and manages
resources in direct alignment
with strategic initiatives, and
business objectives
Model is adjustable to
various enterprise sizes
Professional Development Days April 23-24th, 2009
23

24. BOOK DRAWING and TEMPLATES
• Provide me with a business card include
cell phone number and email to receive:
• A copy of the slides and templates:
– Objective/Project Selection Tool
– Potential Impact Study
– Strategic Forecast Planning
• A two cards will be drawn for a copy of my
book. (I will give you the signed book in
person after this session)
Professional Development Days April 23-24th, 2009
24

25. Contact Information
Name: Dennis L. Bolles, PMP
Email: dbolles@dlballc.com
Website: www.dlballc.com
Phone: (616) 392-2292
Professional Development Days April 23-24th, 2009
25