Scenario - Project Management Processes | 2 of 2

1. Project Management
Scenarios

2. The Project Management
Processes: Two

3. Project Management Processes: Two
Knowledge Areas Initiating Planning Process Group Executing Process Group
Monitoring and Controlling Process
Group
Closing Process Group
4. Project Integration
Management
4.1 Develop Project Charter
4.2 Develop Project
Management Plan
4.3 Direct and Manage Project
Work
4.4 Manage Project Knowledge
4.5 Monitor and Control Project Work
4.6 Perform Integrated Change
Control
4.7 Close Project or
Phase
5. Project Scope
Management
5.1 Plan Scope Management
5.2 Collect Requirements
5.3 Define Scope
5.4 Create WBS
5.5 Validate Scope
5.6 Control Scope
6. Project Schedule
Management
6.1 Plan Schedule Management
6.2 Define Activities
6.3 Sequence Activities
6.4 Estimate Activity Durations
6.5 Develop Schedule
6.6 Control Schedule
7. Project Cost
Management
7.1 Plan Cost Management
7.2 Estimate Costs
7.3 Determine Budget
7.4 Control Costs
8. Project Quality
Management
8.1 Plan Quality Management 8.2 Manage Quality 8.3 Control Quality
9. Project Resource
Management
9.1 Plan Resource Management
9.2 Estimate Activity Resources
9.3 Acquire Resources
9.4 Develop Team
9.5 Manage Team
9.6 Control Resources
10. Project
Communications
Management
10.1 Plan Communications
Management
10.2 Manage Communications 10.3 Monitor Communications
11. Project Risk
Management
11.1 Plan Risk Management
11.2 Identify Risks
11.3 Perform Qualitative Risk
Analysis
11.4 Perform Quantitative Risk
Analysis
11.5 Plan Risk Responses
11.6 Implement Risk Responses 11.7 Monitor Risks
12. Project Procurement
Management
12.1 Plan Procurement
Management
12.2 Conduct Procurements 12.3 Control Procurements
13. Project Stakeholder
Management
13.1 Identify Stakeholders
13.2 Plan Stakeholder
Engagement
13.3 Manage Stakeholder
Engagement
13.4 Monitor Stakeholder
Engagement

4. Project Management Processes: Two
Let’s look at our real-life scenario
Remember we are working as the Project Manager for the
BPR Company, and they want to move 200 people within
the function to a new building, with computers, telephony
systems and meeting rooms.
This could just as easily be a new:
• Shed design
• Car design or
• Other product

5. Project Management Processes: Two

6. We’ve already been through:
Creating the Project Management Plan
Gathering requirements
Creating the project scope
Creating the project schedule
Creating the project budget
Creating the Quality Management Plan
Project Management Processes: Two

7. Now we have our scope, schedule, cost, it’s time to:
• Start gathering the resources required for the change.
• This will include the people within each area –
Computers, Telephony, and Physical items (desks, chairs
etc), but also the physical things we need to buy too.
• You help facilitate discussions with those leaders and
the company’s procurement area, to start the process
of getting the items you need.
Project Management Processes: Two

8. Now you have representatives from each area:
• You perform a RAM with the team (Resource
Assignment Matrix, or a RACI) so everyone is clear.
• You hold a quick team building exercise - where
everyone guesses the cost of the building space that we
are moving to for the project, to help gel the group
together.
• You hold twice-weekly working group meetings for
each area to give an update – to keep them
accountable and engaged.
Project Management Processes: Two

9. Project Management Processes: Two

10. Now we can intertwine some processes:
• We perform a stakeholder engagement matrix to see
who we need to engage more often, or differently.
• This feeds into our communication management plan,
where we note our stakeholders and the ways we will
communicate with them. Initially this includes the
working group meeting, weekly email project report,
then go-live communications to each area.
Project Management Processes: Two

11. We flesh out the procurement management plan:
• Noting that each area will liaise with the procurement
department for their noted items, within their noted
budget.
• You run an initial risk meeting with the project leads
and a Risk specialist dedicated to your project, noting
all risks and potential controls.
• You then catch up with risk once a week until go-live.
Project Management Processes: Two

12. Now we can intertwine some processes:
• You run an initial risk meeting with the project leads
and a Risk specialist dedicated to your project, noting
all risks and potential controls.
• You then catch up with risk once a week until go-live.
• You assign the controls to their respective business
leads and get sign off on them – including key people
leaving, prices changing, training schedules clashing.
Project Management Processes: Two

13. Now we tie ALL the processes back together:
• Upon go-live we have business representatives test the
new space and systems - they validate the scope and
sign off for the project sponsor.
• We move in a few teams first, in a Pilot approach. We
find a few issues and iterate to improve.
• Then we communicate the move-in plan to everyone,
organise the move in, and send our final project
update.
Project Management Processes: Two

14. Project Management Processes: Two
Knowledge Areas Initiating Planning Process Group Executing Process Group
Monitoring and Controlling Process
Group
Closing Process Group
4. Project Integration
Management
4.1 Develop Project Charter
4.2 Develop Project
Management Plan
4.3 Direct and Manage Project
Work
4.4 Manage Project Knowledge
4.5 Monitor and Control Project Work
4.6 Perform Integrated Change
Control
4.7 Close Project or
Phase
5. Project Scope
Management
5.1 Plan Scope Management
5.2 Collect Requirements
5.3 Define Scope
5.4 Create WBS
5.5 Validate Scope
5.6 Control Scope
6. Project Schedule
Management
6.1 Plan Schedule Management
6.2 Define Activities
6.3 Sequence Activities
6.4 Estimate Activity Durations
6.5 Develop Schedule
6.6 Control Schedule
7. Project Cost
Management
7.1 Plan Cost Management
7.2 Estimate Costs
7.3 Determine Budget
7.4 Control Costs
8. Project Quality
Management
8.1 Plan Quality Management 8.2 Manage Quality 8.3 Control Quality
9. Project Resource
Management
9.1 Plan Resource Management
9.2 Estimate Activity Resources
9.3 Acquire Resources
9.4 Develop Team
9.5 Manage Team
9.6 Control Resources
10. Project
Communications
Management
10.1 Plan Communications
Management
10.2 Manage Communications 10.3 Monitor Communications
11. Project Risk
Management
11.1 Plan Risk Management
11.2 Identify Risks
11.3 Perform Qualitative Risk
Analysis
11.4 Perform Quantitative Risk
Analysis
11.5 Plan Risk Responses
11.6 Implement Risk Responses 11.7 Monitor Risks
12. Project Procurement
Management
12.1 Plan Procurement
Management
12.2 Conduct Procurements 12.3 Control Procurements
13. Project Stakeholder
Management
13.1 Identify Stakeholders
13.2 Plan Stakeholder
Engagement
13.3 Manage Stakeholder
Engagement
13.4 Monitor Stakeholder
Engagement