UG_Receiving-OF_ESAB

CUTTING AND WELDING
RECEIVING
User Guide

Confidential and Proprietary Page 2 of 45
Contents
To the Participant.......................................................................................................................3
Introduction .................................................................................................................................4
Unit 1 – Receiving Goods ........................................................................................................5
Unit 2 – Return Delivery in IM ...............................................................................................18
Unit 3 – Receive Raw Materials ............................................................................................23
Unit 4 – Subcontracting..........................................................................................................28
Reverse the goods receipt for RTG .....................................................................................42

To the Participant
This courseguide contains background information,step-by-step instructions,and practices designed to help you
learn the SAP system tasks you will need to do your job. These different sections existthroughout the document.
Course
Introduction
Contains a courseoverview with background information and concepts that apply to the
whole course.
Process Flow Visual display of the process being discussed.
Unit Contains a unitoverview with background information and concepts and unit objectives.
Activity States the SAP process and the t-codes and transaction titles necessary for completingthe
process.

Introduction
Course Introduction For ESAB raw materials and finished products arereceived in HU-managed stock and will be
packed. They followthe flow described above with warehouse management and HU
management.
This document will introducethe user to the concept of SAP Warehouse Management and
goods receipt on a purchaseorder.
 This document treats the receipt of goods from a vendor on a purchaseorder.
 The document also demonstrates how to reverse a goods receipt.
Receipt and reversal consistof two parts:
 The process in Inventory management.
 The process in WM management.
Prerequisites SAP Navigation and Overview
Business Process
Flow

Unit 1 – Receiving Goods
Objectives After completingthis unit, you should be ableto:
1. Perform various goods receipts usingSAP transaction MIGO
Activity t-code
Receive PO MIGO_GR 101 – Goods Receipt PO
Receive EDI order MIGO_GR 101 – Goods Receipt - Inbound delivery
Transfer materials to a
different location in the plant
MIGO_TR 311 – Transfer order
Goods issueto cost center MIGO_GI 261 Goods issue
Goods issuefor samples or
rework
MIGO_GI 201 – Goods Issue
Scrap material MIGO_GI 551 – Goods issueto scrap
Receive PO usingMIGO_GR 101.
Use this transaction to receive material from a purchaseorder from an external vendor or from another plant.
Goods arereceived with reference to the purchaseorder number.
1. Enter / verifyinformationinthe followingfields:
 Field 1 – Goods Receipt
 Field 2 – PurchaseOrder
 Field 3 – PurchaseOrder number
 Field 4 – 101
2. Click .
The system pulls information fromthe purchaseorder and populates the fields.

3. Clickon tab.
4. Enter No.Containers.
Change the quantities in any of the quantity fields,if necessary.Make sure that unit of measure and quantity
match.
5. Clickon tab.
Review the plantand storagelocation information.
Change the Goods Recipient and Unloading Point fields,if needed.
6. Clickon .
7. Enter informationintothe followingfields:

 Batch Number
 Vendor Batch
 Date of Manufacture
8. Click .
9. Click to displayanywarningorerror messagesassociatedwithissuinggoods.
If there are error message(s), address them. If there are warningmessages address them if needed or press Enter
to skip over them.
10. If there are no errormessages,click .
If the material has a putaway strategy, you should see the transfer order create.

Receive EDI order.
Use this transaction to receive material from an EDI order.
Goods arereceived without reference.
1. Enter / verifyinformationinthe followingfields:
 Field 1 – Goods Receipt
 Field 2 – PurchaseOrder
 Field 3 – PurchaseOrder number
 Field 4 – 101
2. Click .
The system pulls information fromthe order and populates the fields.
Need orders.Sent email to Suresh 03/04/14.
3. Clickon tab.
4. Enter No. Containers.
Change the quantities in any of the quantity fields,if necessary.Make sure that unit of measure and quantity
match.
5. Clickon tab.
Review the plantand storagelocation information.
Change the Goods Recipient and Unloading Point fields,if needed.

6. Clickon .
7. Enter informationintothe followingfields:
 Batch Number
 Vendor Batch
 Date of Manufacture
8. Click .
9. Click to displayanywarningorerror messagesassociatedwithissuinggoods.
If there are error message(s), address them. If there are warningmessages address them if needed or press Enter
to skip over them.
10. If there are no errormessages,click .
If the material has a putaway strategy, you should see the transfer order create.

Move materials fromone storagelocation to another within the plant usingMIGO_TP 311.
The Transfer Posting Other screen displays.
1. SelectTransactionType – A08 – TransferPosting.
2. SelectReference Document –R10 – Other.
3. SelectMovementType –311 – Transferpostingstorage location(one step) –salesorder.
4. NOTE: Each of the fieldslistedabove hasadropdownmenuthatdisplaysavailablechoices.Click
the or to displaythe menu,thenclickthe correctoption.
5. Enter Material Slip.
6. Clickthe tab.
7. In the section,enterMaterial.
8. Enter Plant.
9. Enter source Stor.Loc.
10. Enter the SalesOrder.
11. Enter Qtyin UnE.
12. Click to confirmthe entries.
13. In the section,enter destinationStor.Loc.
14. Place a checkmarkinthe checkbox.
15. Click to check forcorrectness. Make anynecessarycorrections.

16. Click . The systemdisplaysthe message,“Material DocumentXXXXPosted.”

Use transaction MIGO_GI 261 to create a goods issueto a production order to take materials fromthe warehouse
inventory and issuethem with reference to the order.
The Goods Issue Other screen displays.
1. SelectTransactionType - A07 – GoodsIssue.
3. SelectMovementType –261 – Consumptionfororderfromwarehouse.
4. If necessaryclick to expandthe Detail Datasection.
5. Clickthe tab.
6. Enter Material.
7. Clickthe tab.
8. Enter QuantityinUnitof Entry.
9. Clickthe tab.
10. Enter Plant.
11. Enter Storage location.
13. Clickthe tab.
14. Enter Order.

16. Click to check forcorrectess. Make any necessarycorrections.

Use MIGO_GI 201 to create a Goods Issue.With a goods issue,materials can bewithdrawn for production orders,
costcenters, scrappingand samplingpurposes.Goods Issues arenormally performed as the resultof a user
department requesting stock material from the storeroom.
The Goods Issue Other screen displays.
1. SelectTransactionType - A07 – Goods Issue.
3. SelectMovementType –201 – ConsumptionforCostCenterfromwarehouse.
4. If necessaryclick to expandthe Detail Datasection.
5. Clickthe tab.
6. Enter Material.
7. Clickthe tab.
8. Enter QuantityinUnitof Entry.
9. Clickthe tab.
10. Enter Plant.
11. Enter Storage location.

12. The fieldsGoodsRecipientandTextare not requiredfieldsbutshouldbe completedtoprovide the
complete informationforthe goodsmovement.
14. Clickthe tab.
15. Enter G/L Account.
16. Enter CostCenter.

Use MIGO_GI 551 to create a Goods Issue.With a goods issue,materials can bewithdrawn for production orders,
costcenters, scrappingand samplingpurposes.Goods Issues arenormally performed as the resultof a user
department requesting stock material from the storeroom.
The Goods Issue screen displays.
1. SelectTransactionType – A07 – Goods Issue.
3. SelectMovementType –551 – Scrapping.
NOTE: Each of the fields listed abovehas a dropdown menu that displaysavailablechoices.Click the or
to display themenu, then click the correct option.
4. Enter Material Slip.
5. Clickthe tab.
6. Enter Material.
7. Clickthe tab.
8. Enter Quantity.
9. Clickthe tab.
10. Enter Plant.
11. Enter ReasonforMovement.Use the dropdownmenutodisplaychoices.
12. Enter anynecessaryText.
13. Click to confirmthe information.
14. Clickthe tab.
15. Enter Customer.

16. Clickthe tab.
17. Enter CostCenter.
18. Place a checkmark inthe checkbox.

Unit 2 – Return Delivery in IM
Goods that were received can be returned to the vendor usinga return delivery in SAP.
2. Return goods to a vendor IM managed goods
3. Return goods to a vendor WM managed goods
Return to Vendor Overview
SCM_SCE 5.3
Return to vendor
Company
WarehouseoperatorLogisticsplanning
1
Create returns
delivery
3
Pick goods
4
Post Goods Issue
2
Create pick orders
Purchasing –
return order
Purchasing –
invoicing
TO
SAP
FI-MM docReturns delivery
Activity t-code
Return delivery in IM MIGO Return Delivery
Create TO for outbound
delivery
LT03 Create Transfer Order for Delivery Note: Initial Screen
Confirm TO LT12 ConfirmTransfer Order: Initial Screen

1. Use MIGO_Return Delivery to return a delivery in IM.
Overview
You can usea return delivery movement to return goods to a vendor.
Procedure
a. You need to know the material document number used to receive the material to use this transaction.
Note: Use MB51 to find the material document.
b. All items of the material document of the receipt are automatically added.Notice that the movement
type 122 is used for a return delivery to vendor.

c. All items of the material document of the receipt are automatically added. Notice that the movement
d. In the quantity-tab,fill in the quantity of the goods that will be returned.
e. In the Where tab, fill in a reason codefor returning the goods.
f. An outbound delivery is created by the system towards the customer (= vendor).
2. Use LT03 to create a transfer order to return goods to a vendor WM .
Overview
When you need to return items that are warehouse-managed (in storagebins) you need to create a transfer order
to process the return delivery.
Procedure
Create a TOs for materials to be returned to a vendor.
 Create the transfer orders in the foreground and specify the sourcestorage bin where the HU’s actually
reside.
 If you do not specify the storage bin,the pickingstrategy will determine a HU itself.This would probably
not be those HU’s that you want to return to the vendor.
a. You need to know the delivery number used to receive the material to use this transaction.
b. Create the transfer orders in the foreground.

c. All items of the material document of the receipt are automatically added.Notice that the movement
d. Specify the sourcestorage bin where the HU’s actually reside. If you do not specify the storage bin, the
pickingstrategy will determine a HU itself.This would probably not be those HU’s that you want to return
to the vendor.
e. Use to specify which quantity should be allocated.
3. Use LT12 to confirm the TO.
Overview
When you create a transfer order usingLT03, you need to confirmthe transfer order.
Procedure
Confirm the transfer order via LT12 or with RF-terminal (LM61).
a. You need to know the delivery number used to receive the material to use this transaction.The delivery
number of the transfer order created is defaulted.

Unit 3 – Receive Raw Materials
1. Receive rawmaterials
This unitdescribes the process to receive rawmaterials fromthe cleaningvendor.
The process consistsof three steps:
1. Create inbound delivery
2. Goods receipt
3. Enter quality results
Activity t-code
Create inbound delivery to
receive PO
VL31N Create Inbound Delivery
Post goods receipt VL32N Change Inbound Delivery

1. Create inbound delivery to receive PO.
Overview
An inbound delivery is created for the total receipt usingtransaction VL32N.
Procedure
a. If you do not know the Purchaseorder number or have multiplepurchaseorders to receive at one time,
then click on .
b. You can selectopen purchaseorders by usinga variantcreated for raw materials and finished product
receipts.

c. In the selection screen for purchasingdocuments you select the line(~lines,MultiplePO’s can be grouped
in one delivery) you want to add to the delivery and click .
d. The followingactions need to be taken for raw material receipts:
 Adjust quantities
 Create batch
 Select components
 Create labels
e. For each linein the inbound delivery,a batch needs to be created. Use to
create batches for all lines on the delivery.
f. The batch that was used at the cleaninghouseto produce the clean wireneeds to be selected for each
item. Use to select components.
g. Create labels duringthepack process usingthe icon.

h. This will printthe labels for the coils.If there is an issuewith the labels:notenough, too many, incorrect
quantity etc., then you can go back into change of the inbound delivery (VL32N transaction) and update
the packing.
2. Post goods receipt.
Overview
The postingof the goods receipt results in:
 Creation of a material document
 Creation of a financial document
 Increaseof stock of the received material
 Adding a lineto the history information of the handlingunits
 Creation of correspondingstorageunits in the interim storage type for external receipts (902)
Procedure
a. Use transaction VL02N to postgoods receipts.
b. The delivery number of the lastgoods receiptis defaulted. The delivery number can also belooked up
with the function key F4.

c. Use to register the receipt of the goods in IM and WM.
Note: Check the storageunits that have been created usingtransaction LT10.

Unit 4 – Subcontracting
1. Process subcontracting orders for RTB and TIG wire
Activity t-code
Display purchaseorders to
receive
ME2M PurchasingDocuments for Material
Process goods receipt for
goods received at vendor
MIGO_GR/101 Goods Receipt Inbound Delivery (User Name)
Create outbound delivery,
printBOL, create stock
transfer to outsidevendor
ME2O SC Stock Monitoringfor Vendor
Create inbound delivery for
FG purchaseorder
VL31N Create Inbound Delivery
Create HU, pack material,
post goods receipt
VL32N Change Inbound Delivery
Check material document
and accountingfor accuracy
MB03 Display Material Document: Initial Screen
Verify bin availability for
putaway
LX03 Bin Status Report: Initial Screen
Move material from finished
goods to storage bin
LT09 Create Transfer Order for Storage Unit: Entry
Confirm TO for move LT12 ConfirmTransfer Order: Initial Screen
Reverse the goods receipt for RTG
Find inbound delivery for
reversal of goods movement
LS24 Stock per Material
Reverse goods receipt VL09 Reverse Goods Movement
Empty HU and delete
assignment
VL32N Change Inbound Delivery
Delete inbound delivery VL32N Change Inbound Delivery

1. Display purchase orders to receive.
Overview
Use this transaction to generate a listto analyzepurchaseorders.Use the listto determine whether or not the
status orders have been received.
Procedure
A listof purchaseorders can be created based on different search requirements: material,vendor, supplyingplant,
etc.
a. Use ME2M to pull up a listof purchaseorders for either RTB or TIG wire.
b. You can enter material and plantto pull up a listof purchaseorders for the RTB or TIG wire.
c. You can enter a range of materials usingthe in the Material field.

d. You can export the listof POs using in the menu bar.
e. Use to display details for a specificPO.
2. Process goods receipt for goods received at vendor.
Overview
Use SAP transaction MIGO_GR, movement type 101 to post receipt of a delivery againsta purchaseorder.The
postingof the goods receipt will createanother Material Document. The Goods Receipt and PurchaseOrder will
reference each other.
Procedure
Materials ordered through a purchaseorder to a vendor have arrived atthe receivinglocation.The goods receipt
with reference to the purchaseorder must be posted.
a. Process a goods receipt for a PO usingtransaction MIGO.
b. You will need to select Goods Receipt and PurchaseOrder in the selection area of the Goods Receipt
PurchaseOrder screen if it is not the defaultselection.
c. Use movement type 101 for a goods receipt againsta purchaseorder.
d. Details fromthe PO display in theGeneral tab.
e. You need to designate the quantity, unit of measure and destination details for the movement in the
Quantity and Where tabs.
3. Create outbound delivery, print BOL, and create stock transfer to outside vendor.
Overview

Some items sent to subcontractor need to maintain the same partnumbers that were sent (standard recursive
BOM) – for example for cleaned steel. The subcontractserviceis does not change the material number itself.
SC Stock Monitoring displays:
• SubcontractStock at Vendor – Total quantity of stock for a material on site at a vendor.
• SubcontractRequirements – Detail of subcontractrequirements that existand the quantity required for
these requirements.
• AvailableSubcontractStock at Vendor – Displaysavailablestock atthe vendor, either in a negative (more
requirements than stock) or positive(more stock than there are requirements.
Procedure
The listwill display the required quantities of components alongwith the correspondingpurchaseorders and will
display thequantity of components already issued to the vendor. Use this transaction to create an outbound
delivery,print the bill of ladingfor the delivery,and create a stock transfer for the outside vendor.
a. Create an outbound delivery for a PO usingME2O.
b. You will designatethe vendor and plant.
c. Use selection criteria to narrow results for the SC Stock Monitor.

d. A listingof the materials atthat Vendor is displayed. Other information displayed includes:
 Vendor Name and Number
 Material Number
 Short Text
 Requirement Qty
 SC stock at Vendor
 AvailableSC stock
e. Use to view subcontractpurchaseorders for a component. A listof subcontractpurchaseorders and
the requirement for each displays.
f. Use to create the delivery,printthe BOL and create a stock transfer to the outside
vendor.
4. Create inbound delivery for finished goods purchase order.
Overview
Use this procedure to create an inbound delivery,which supports all activities such asputaway,packing,
transportation,and goods receipt. Duringthe inbound delivery process,the planning information is recorded,
status of different activities ismonitored,and data accumulated duringinbound shipment processingis
documented.
An inbound delivery can be created with reference to a purchaseorder/schedulingagreement. The system
determines the goods receivingpointaccordingto the receivingplantand receivingstorage location thatwere
specified in the inbound delivery.
Procedure

Create an inbound delivery when the purchaseorder, materials,and delivery quantity of an item is required to
make an inbound delivery are available.When appropriate,the calculation of the work expenditure, weight, and
volume of the delivery is performed, a storage location for putaway is assigned,and order processingmustbe
updated.
a. Create an inbound delivery for the RTB or TIG wireusingtransaction VL31N.
b. You will need to enter the purchaseorder for the delivery to the vendor.
c. Use to create the HU for the delivery.
d. You need to select packagingmaterials and other details for the delivery.
e. You can add materials to a delivery from this screen if needed.

f. When the delivery is saved,the system creates an inbound delivery for the purchaseorder.
2. Create handling unit.
Overview
Need an overview. Ask BPO.
Procedure
Need procedure overview. Ask BPO.
a. Use transaction HUPAST create handlingunits for deliveries.
b. . Select ZDELIVERY01 for handlingunits.
c. . Entering the delivery number pulls in all items thatneed to be packed for the inbound delivery.
d. . Entering COIL in the handlingunitfield creates an empty handlingunit.

e. To pack something in the handlingunit,select items to be packed and enter quantities.
f. Handlingunits can then easily becopied using .
g. To remove a quantity from a handlingunit,enter a negative value.
h. Use transaction VL32N to postthe goods receipt.
i. The delivery number of the lastgoods receiptis defaulted. The delivery number can also belooked up
with the function key F4.

j. Use to register the receipt of the goods in IM and WM.
Note: Check the storageunits that have been created usingtransaction LT10.
3. Check material document and accounting for accuracy.
Overview
Use this transaction to display a singlematerial document.
You may need to investigate material or accounting discrepancies.Thesystem generates a material document for
all goods movement and transfer postingtransactions.
Procedure
Display detailsfor a material document.
a. Review material document details for a movement usingMB03.
b. You need to know the material document number to use this transaction.If you are lookingup a
document for a recent delivery,the document number may display in theMaterial Doc.field.

c. Use the Material and AccountingDocuments buttons to review additional details .
4. Verify bin availability for putaway.
Overview
Use this transaction to display stock ata storagebin level.
This report is used to display thestock at the storage bin level in a warehouse. You can use this report to
determine the occupancy of storage bins for several storage types in a warehouse number.
The system displaysa listof the storage bins and quants.
The followinginformation is displayed for every storage bin:
 Material
 Batch
 Stock category
 Special stock indicator
 Special stock number
 Length of storage
From the list,you have various options for navigation;for example, you can display the details screen for a storage
bin by clickingon the storage bin of your choice.
Procedure
Display stock atthe storage bin level in your warehouse.
a. Use LX03 to verify availability of a bin.
b. You need to designate the warehouse number, but use additional criteriato narrowresults .

c. The bin status report displays detailsfor the bins by storagetype.
d. You can double-click any itemto display additional detailsfor a bin.
5. Move material from finished goods to storage bin.
Overview
This transaction isused to move the storage unit to the final destination storagebin.This transaction takes place
only for warehouse-managed materials.
You have the option to create a TO in three ways,System Guided, Foreground, or Background. The System Guided
Putaway and TO In Foreground. They are very similar in nature,as each gives the user options duringputaway
including,changeprinter destination,change destination storagebin,and select/deselect immediate TO
confirmation.For System Guided Putaway and TO In the Foreground, you can view the putaway process step by
step as the system automatically chooses thecorrect storagebins for putaway.
Creating a TO in the background creates the transfer order instantly with no chance to the user to make any
changes.
Procedure
Perform this procedure when you need to move individual storageunits fromthe ID point to final storagebin.
In this process,after entering the storage unitand movement type details in the initial screen,the system searches
for any existingopen transfer orders for the storageunit. If no open transfer orders exist,you can manually enter
the destination storagebin. You can also allowthesystem to decide the destination storagebin.
Transfer order confirmation can be done immediately duringthe creation of transfer order or in a separatestep.
a. Move RTB or TIG wire to the destination storagebin usingtransaction LT09.

b. You need to designate a storageunit to use this transaction.
c. The movement type is always 999 for this process.
d. You can designatethe printer and destination storagebin information on this screen.

e. If you do not enter a destination bin,the system will proposea storage bin when you savethe TO.
6. Confirm TO for move.
Overview
Use this transaction when you need confirma transfer order for a singledocument in one step.
When a transfer order is confirmed,it is verified that the required quantity of material has been moved from one
location to another.
Confirm a transfer order in three different ways:
 Standard – two screens to enter actual or differences in quantities
 Input list–one screen to enter actual or differences in quantities
 PDC device in the warehouse
Procedure
Perform this procedure when a transfer needs to be confirmed.
a. If the transfer order created for the move was not confirmed in LT09, use transaction LT12 to confirmthe
TO.

b. You need to designate the TO number and warehouse to use this transaction.
c. If you areconfirminga TO immediately after creating it,the number displays for you.

Reverse the goods receipt for RTG
If you need to process a subcontractorder for RTG, use the following procedureto reverse the goods receipt.
1. Run stock overview report.
Overview
After performing necessary steps to process a subtractingorder for RTB, you need to find the inbound delivery for
the reversal of the goods movement.
Procedure
a. Use transaction LS24 to find the inbound delivery.
b. You can display the stock list for one material ata time with the required selection parameters of
warehouse, plantand storage location.
2. Reverse the goods receipt for an RTB subcontract order.
Overview
Use the inbound delivery number from the Stock Overview to reverse the goods receipt for the RTB subcontract
order.
Procedure
a. Use transaction VL09 to reverse the goods receipt.

b. Enter selection criteria to narrowsearch results.
c. Use to process the reversal.
d. The error logprovides details for the reversal.
3. Empty HU and delete assignment.
Overview
Ask BPO what to say here.
Procedure

a. Use transaction VL32N to empty the HU and delete the assignment.
b. The delivery number of the lastgoods receipt reversal defaults.The delivery number can also be looked
up with the function key F4.
c. Use to display packagingfor the subcontractor delivery.
d. Use (located to the right of the screen) to empty the HU.
e. Use (located to the right of the screen) to delete the assignment.
4. Delete inbound delivery.
Overview
Ask BPO.
Procedure

a. Use transaction VL32N to delete the inbound delivery for RTB.
b. The delivery number of the lasttransaction displays.The delivery number can also belooked up with the
function key F4.
c. Use menu option Inbound delivery > Delete to delete an inbound delivery.

UG_Receiving-OF_ESAB

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