Digismartek : often referred to as Document Management Systems is the use of a computer system and software to store,manage and electronic images of paper based information.

1. Characteristics of Ideal (DMS)
Document Management System

2. What is DMS
Document
Management
System?

3. What is DMS - Document Management System?
Digismartek Advantage DMS
Document Management System
 Document Management System is an electronic
system which is designed to manage and organize
paper documents using software and act as digital
filing cabinets.
 The organization use this software to convert old
documents into e- files that helps the user to
centrally store e-files that helps the user to centrally
store the documents and access them with ease

4. What is DMS - Document Management System?
Document management
software : makes it easy for
businesses or bank or any
other office helps to store all
files by digital format .File
formats supported from:
 Word documents,
 Excel spreadsheets,
 PowerPoint
presentations,
 PDF files,
 Images etc.
 Document Management
processes : Paper documents
generated in the office can be
converted into e-files using he
process of capture.
 The stored e- documents
should be set up with standard
document finding system such
as Index which helps the user
to quickly find the required
document and increase
productivity.
Digismartek Advantage DMS
Document Management System

5. Is this how your
looks like? Paper DM
DOCUMENTS

6. Would you feel good
if it looked like this?
Digital DMS

7. Features of Document Management System
Physical
space
Digital
Archiving
Centralized
Location

8.  DMS stores the scanned
files on servers.
 These e-documents takes
way less storage space than
the paper documents.
Physical Space
#1

9. DMS electronically stores past
and present documents, hence, it
makes it easier for the user to
track the revisions in the files and
also revert back to older
documents for reference.
Digital Archiving
#2

10. DMS are stored in a
centralized location where
many users can access the
document.
This gives the user an easy
access to documents which are
collaborated between many
users
Centralized Location
#3

11. Benefits of Document Management System
Easy retrieval of information.
Fast search if data.
Controlled access to documents.
Improved recovery in case of disaster.
Reduced cost in storing and maintaining documents.
Improved internal operations also effective communications.
Higher preservation of intellectual capital and efficient workflow
Easy as well as fast access to customer-related data.
Faster and more effective customer service which in turn
maximizes customer satisfaction.

12. Which organizations should use DMS?
Organizations which are enforced by law to store their
official documents electronically.
Organizations which deals with huge number of customer’s
documents every day.
Organizations which store confidential data about their
customers.
The scope of DMS is unlimited but different sectors such as
Government sector, Insurance sector and Telecom sector can
also use it on large scale in an effective manner.

13. find out more about our products
Thank you
020 -24619295/96/97
+91 -9373936677
+91- 9373461919
info@digismartek.com
ISO : 9001-2008 Certified
www.digismartek.com