PRESENTATION AND COMMUNICATION SKILLS

1. PRESENTATION AND
COMMUNICATION
SKILLS
Dr. Namrata Bavalekar
M.P.Th

2. Objectives 0f Presentation Skills
1. Introduction
2. Types of presentation
3. Preparatory part of presentation
4. What presentation is made of
5. Timing of presentation
6. Feedback

3. Objectives 0f Communication
Skills
1. Introduction
2. What are the Types of communication
3. Stages of communication
4. Principles of communication skills
5. Importance of having good communication
skills

5. Introduction
• Well-developed presentation skills enable you to
communicate clearly, precisely and effectively in
a variety of modes or registers and settings.
• It is one of the most important soft skills.
• Thus, it is important to gradually enhance your
presentation skills through a continuous training
that will help you to become more competent,
confident and competitive.

6. Types Of Presentations
1. Information-giving
This is predominantly descriptive, giving or
summarising information. You may be asked to
do this as part of a mini-teaching session,
sharing theoretical or factual information.

7. 2. Discursive
Here you will need to debate the strengths and
limitations of an approach or develop an
argument, exploring and weighing up different
perspectives, challenging your audience to
accept a different viewpoint.
3. Demonstrative
This type of presentation tends to be used in the
context of training.

8. Preparation
• Thus, before you start working on the
presentation, answer the following questions:
1. What is the main aim of the presentation and
what message you want to deliver to the
audience in the time limit set?

9. 2. What is the current knowledge level of the
audience and what new knowledge or
awareness do you want the audience to have
gained from your presentation?
3. What is the most effective way to
communicate this knowledge?

10. Structure
• Whether the audience can understand what you
are trying to communicate will be determined by
how you structure your presentation.
• You should focus on the development of a clear
structure that will help to map out and guide you
in your preparations and in your final delivery.

11. 1. Introduction:
• It is of key importance to get a good beginning.
Apart from introducing yourself and subject of
your presentation, you should plan carefully
about what point of entry will stimulate your
audience and at the same time, form a
springboard into the main topics of your delivery.

12. 2. Main presentation:
• This will be influenced by the general context and
aim of your presentation and the expected
audience. You may need to decide between a big
picture approach and one that selects a smaller
area with more detail. As you develop your
knowledge of the topic, you will feel more
confident about what to include and what to
exclude.

13. • Identify the key messages. Three or four main
points are normally sufficient for a presentation of
up to a half hour.
• For a longer presentation, do not exceed seven
main points in order to avoid overloading your
audience.
• Remember, less is almost always more.
• You should also decide what is best covered
through speech, text, images

14. 3. Conclusion:
• This is the ‘tell them what you have said’ section.
• You need to summarise your points, again using
visual aids if possible.
• Always leave your audience with something
memorable, say a powerful visual or a convincing
conclusion, with a key idea.
• It is good practice to thank the audience for their
patience and to invite questions or discussion.

15. Timing
• In most presentations, it is usually better to
deliver less content at a reasonable pace.
• You should fit the topic into the allotted time and
plan time for breaks, asides, questions.
• This means you should think clearly about what
to include and exclude from the final version of
your presentation.

16. • In five minutes your message must be to the point
with little by way of illustration.
• Twenty minutes, on the other hand, will enable
you to make an impact both verbally and visually.
• Ensure that you are not trying to squeeze too
much information into the allocated time.
• Enough is enough; no one wants to hear you
rushing through the material in the hope of
getting to the end.

17. Feedback
• Presentation skills require much feedback and the
preparation for next presentation should be based
on feedback from the last.
• You should remember that for communication to
take place, information has to flow in two
directions.
• Without real feedback you cannot be certain that
communication has in fact taken place.

18. Summary
• Types
• Preparation
• Structure
• Timing
• Feedback

20. Introduction
• Since communication happens around us all the
time, the process is often taken for granted.
• A large amount of time is spent communicating
hence there is need to make sure that ideas and
information are put in a way that everyone
involved can understand.

21. • Communication comes from the Latin
“communis”, common.
• When we communicate, we are trying to establish
‘commonness’ with someone.
• Carl Hovland, a well-known psychologist defined
communication as, “the process by which an
individual (the communicator) transmits stimuli
(usually verbal symbols) to modify the behaviour
of the of the other individuals (communicates)”.

22. Types of communication
Based on
communication
channels
Verbal
Oral /
Spoken
Written
Non-
verbal
Appearance
Body
language
Sound

23. Based on purpose
and style
Formal In- formal

24. Stages In Communication Process
• Communication Process can be defined as a
procedure that is used to impart a message or
information from a sender to a receiver by using a
medium of communication.
• The message goes through five stages when it is sent
by the sender to the receiver. Total stages 7 are there.

25. 1. Sender -the sender is the entity that conveys or
sends the message. At this stage, an idea,
thought is formulated in the mind of the sender
as a result of an external of internal stimulus or
motivation.
2. Message - is what is being transmitted from
sender to receiver.
3. Encoding - it is a process through which the
message is symbolized. It involves giving the

26. 4. Channel - channel is the medium through which
message is being sent. The sender selects the
most appropriate and effective vehicle that will
deliver the message to the receiver.
Communication channels may include websites,
letters, email, phone conversations,
videoconferences and face-to-face meetings.

27. 5. Receiver - is the entity that receives the
message.
6. Decoding - decoding is the process in which the
message is translated and meaning is generated
out of it.
7. Feedback - is the process through which
receiver sends his response.

28. Sender
Message
Encoding
Channel
Receiver
Decoding
Feedback

29. Principles Of Communication
1. Clarity:
• It refers to clarity of thoughts and expressions.
The writing should be correctly planned and
expressed in a logical way.
• The message must be so clear that even the
dullest man in the world should readily
understand it.

30. • Choose precise, concrete and familiar words-
when meaning of words is in doubt, use more
familiar words for the audience to understand
them better.

31. 2. Completeness:
• Incomplete communication irritates the reader,
for it leaves him baffled. If wrong actions follows
incomplete message, they may also prove
expensive.
• It is an essential factor for effective
communication

32. 3. Conciseness:
• Conciseness refers to thoughts expressed in the
fewest words consistent with writing.
• Be as brief as possible.
4. Consideration:
• Consider the receiver - consideration means
preparing every message with the receiver in
mind, try to put yourself in their place.

33. 5. Correctness
• Communication must be correct in tone and style
of expression, spelling, grammar, format,
contents, statistical information; stress-unstressed,
etc.
• There should not be any inaccurate statements in
the message. Efforts must be made to avoid errors
in the incorrect written documents.

34. 6. Courtesy:
• It means politeness and decency.
• Omit any irritating expressions in your
communication.

35. Importance Of Communication
• We communicate in order to educate and give
instruction to the people we are communicating with
• To provide knowledge for instance in school, church,
political rallies etc
• To give expertise and skills for smooth functioning
by people in society
• To create awareness and give opportunity to people to
actively participate in public life.

36. • We communicate for Information in case you
want to know something you have to ask
• We listen for entertainment
• We listen for discussion
• We listen for understanding and insight - we
depend on communication for self awareness.
Communication helps us to understand ourselves
and others
• To develop meaningful relationships

37. Summary
1. Types
2. Stages
3. Principles
4. Importance

38. Sources
• Chapter 5 presentations skills
psydilab.univer.kharkov.ua › softskills
• Communications skills vol 1, students course
book. Lambert Academic Publishing.