Productivity Hacks For Getting More Done In Less
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• The 80:20 rule and how it's applied to your work. • Do to do lists really work? Or is there a better way? • Minimising fake work.
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Productivity Hacks For Getting More Done In Less
- 1. Productivity Hacks For Getting More Done In Less Time Dr. Tim Baker
- 2. To assist you to become more efficient and effective
- 3. Proactive & reactive time Pareto Principle Planning
- 4. What are you three top challenges in managing your time?
- 5. You never will have enough time to do everything …. But you will always have enough time to do the important things
- 7. $86,400 $86,400 We all have the same resource It is not how much time you have, but how you use it Setting priorities is easy, sticking to them is hard The more you have, The more you waste Everyone has different priorities Time management is really an issue of priority Time management is really self-management
- 8. Proactive Reactive You decide Others decide Effective Efficient Am I doing The right thing in the right way at the right time? How can I reduce the amount of time on this? PRIORITIES SYSTEMS Proactive Reactive Proactive Reactive
- 10. Pareto’s Principle (80:20 Rule) • 20% of your efforts will give you 80% of your results • 20% of your clients will make 80% of the complaints • 20% of the team will do 80% of the work • 20% of the projects will take up 80% of your time • 20% of your workday will give you 80% of your job satisfaction • 20% of your clients yield 80% of the revenue
- 11. 1 2 3 4 5 6 7 8 9 10 20% of your productivity 80% of your productivity
- 12. The Time Management Matrix Urgent Not Urgent I Important & Urgent Crises Client demands Deadline driven projects II Important & Not Urgent Preventative actions Coaching & training Planning Recognising new opportunities Continuous improvement measures Performance management III Not Important & Urgent Interruptions Some phone calls Some meetings Some conversations IV Not Important & Not Urgent Trivia Time wasters “Busy work” Important Not Important Do first Do quickly Do something every day Don’t do
- 13. Daily Planning • Electronic & Paper? • Everyday • Confine the list to 10 items • Prioritise those items (A, B, C, 1,2,3) • Review your list daily
- 14. Key Points… 1. You’re better off planning than not planning 2. Clustering activities makes you more efficient 3. Delegation saves you time 4. If you plan your large projects ahead, you will create flexibility 5. Planning assists you to deal with the unknown
- 15. Categories of Reactive Time • Boss Imposed Time • Peer Imposed Time • External Imposed Time • System Imposed Time • Team Imposed Time • Self Imposed Time
- 16. Tips & Hints on Managing Email
- 17. Eliminate Interruptions • You can’t eliminate them all! • Learn to combine interruptions • The unproductive interruptions should be eliminated
- 18. Work Together to Reduce interruptions • Respect each other’s time • Get to the point • Learn to say NO to each other • Approach each other with solutions, not problems • Think before you ask • Make sure that each interruption is worthy of two people’s time