Europeana Generic Services Projects Meeting, 29-30 October 2018, The Hague Zuzana Malicherova - Europeana Network Association and its communities

1. Europeana Network
Association and its
communities
| 30 October 2018

2. Europeana Network Association
➔ dedicated community of 2,000+ experts united by a shared mission to expand
and improve access to Europe's digital cultural heritage
➔ aiming to create a ‘network of networks’ by harnessing the power of our members
and bringing their collective knowledge and know-how into play
➔ mobilising the cultural community across Europe to help uphold our shared
values through positive action and forward motion
Europeana Network Association Approach:
“We are the community that shapes Europeana. We believe in creative collaboration
and teamwork. We are committed to making, sharing, promoting and repurposing
Europe’s digital cultural heritage.”
Europe’s online cultural movement

3. The Europeana Network Association helps ensure the long-term sustainability of Europeana
through increasing of its public awareness and use.
In 2015, the Europeana Network was transformed into the Europeana Network Association - a
democratic and transparent body that represents the interests of its members who work with
or contribute to Europeana, and support the Europeana values and Commons principles.
Europeana Network Association is governed according to the rules embedded in its Statutes
and Bylaws.
Every year at an Annual General Assembly, Network members elect its governing body of 36
active representatives, the Members Council.
The Members Council then appoints six members to form the Association Management
Board, who sit on the Europeana Foundation Governing Board and represent the Network
Association in Europeana Foundation’s executive decision making.
Relationship with Europeana ecosystem

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Governance Structure of Europeana and the
Network

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Governance Structure of Europeana and the
Network

6. ● Meet colleagues from the cultural sector, develop new projects together at annual
conferences, meetings, workshops etc.
● Influence how the Europeana initiative is run, contribute to Europeana Strategy and help
shape Europeana Business Plan
● Share views and collaborate in funded Task Forces and Working Groups
● Take part in yearly Members Council elections
● Participate in the Annual General Meeting (AGM) at which Network members discuss
matters of mutual interest and make decisions about the future of the Network
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Benefits of being a Network Association
member

7. Existing Europeana resources + Network of around 2000
professionals = Communities of interest
➔ Creating space where ENA members come to work together to cultivate and
share knowledge, expertise and best practices around a specific topic or area of
common interest.
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What more can we offer to our members?

8. EuropeanaTech
Europeana Copyright
Europeana Impact
Europeana Research
Europeana Education
Europeana Communicators Group
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Launching six ENA Communities

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Launching six ENA Communities

10. What do we offer?
● Active involvement and collaboration
○ Opportunities for ENA members to actively collaborate on the local, national,
and domain level via virtual and physical meetings
● Group Representation
○ Representation of professionals on international level
○ Sense of belonging and ownership
● Information and consultation
○ Newsletter & blogs - relevant developments related to the topic and Europeana
○ Access to resources, training material, workshops, events etc.

11. Community members
● Communities are intended for and dedicated to the ENA members with interest in
specific topic
● Every member playing a vital role
● No membership limit per community
● No limit to the number of communities → they can grow based on internal or
external initiatives and develop their own methodology and work plans depending
on their character, needs, and type of audience

12. The Steering Group:
● representative body, composed of Community Manager and Community Chair and Co-
chair(s)
● can additionally have up to two ENA members who express interest in taking on an active
role in the community leadership.
Community Manager (organisational role) - performs tasks related to the ENA and
community governance and maintenance
Community Chair and Co-chair(s) (representative role) - Members Council member
responsible for mobilizing and leading the community members, appointed by
recommendation and approval of the Community Manager and the Members Council.
The Steering Group:
● responsible for effective communication flow between the community, the Management
Board and the Members Council
● ensures that relevant subjects are discussed, consulted and approved by the community.
● defines the issues of importance, drives the community agenda, works on documents,
and steers the community communication channels.
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Community leadership

13. Every community has:
● Dedicated page on Europeana Pro
○ Regularly curated reading and training materials
○ Latest blogs and recommendations
○ Newsletters, calls to action
○ Information on community task forces and working groups
○ Sign-up pages
● Communications channels and platforms
○ Mailing list
○ LinkedIn
○ Twitter
○ ...
● Individual organizational logic and flexible rules on communication and work flows
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Communication and workflow

14. ➔ formally belong to the ENA communities, depending on their focus and topic of
interest.
➔ should either come from the communities and focus on specific community-
related needs, or address needs of the network at large
➔ proposals and work progress are overseen by the community Steering Group and
formally approved by the Management Board based on available budget.
Community budget
Every community is assigned a basic budget of €5000 Euros to be used in a flexible
manner for community activities, primarily Task Forces.
The budget spending is overseen by and regularly reported to the Management
Board, which ensures that the available money is distributed and used fairly.
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Task Forces and Working Groups within
communities

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Check out the community pages join them!
EuropeanaTech
Europeana Copyright
Europeana Impact
Europeana Research
Europeana Education
Europeana Communicators Group

16. 21 October 2015

17. Members Council
Europeana
Tech
Europeana
IMPACT
Europeana
Copyright
Europeana
Education
Europeana
Research
Europeana
Communicatio
ns Group
TF
Copy
right
WG
Steering Group:
community
manager +
community chair
Steering Group:
community
manager +
community chair
Steering Group:
community
manager +
community chair
Steering Group:
community
manager +
community chair
Steering Group:
community
manager +
community chair
Data
Quality
Committee
WG
TF TF TF TF
Steering Group:
community
manager +
community chair
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