Simple Task Management with Bonfire & GreenHopper - Atlassian Summit 2012
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Simple Task Management with Bonfire & GreenHopper - Atlassian Summit 2012
- 2. Simple Task Management with Bonfire & GreenHopper Christina Bang JIRA Product Marketing Manager, Atlassian
- 4. The Problem • Visibility • Priorities • Reports
- 5. The Problem • Time • Simplicity • Communication
- 6. Manage
- 8. • Quick Filters Assignee Updated < 24hr
- 9. • Quick Filters Assignee Updated < 24hr • Swimlanes Priority
- 11. Quick Filters assignee = cbang assignee = dcook label = ‘summit’ issue type = ‘Blog Idea’
- 12. Quick Filters assignee = cbang • Swimlanes assignee = dcook Due date label = ‘summit’ issue type = ‘Blog Idea’
- 13. • assignee = currentUser() OR reporter = currentUser() OR watcher = currentUser()
- 14. Create
- 16. DEMO
- 18. The Solution • Visibility • Priorities • Reports
- 19. The Solution • Time • Simplicity • Communication
- 20. Up next... Digging for Gold: JQL Tony Atkins Labels vs Custom Fields Jay Ballinger More about Bonfire Guru Room
- 21. “Manage ALL your tasks in JIRA! Simple, repeatable issue creation with Bonfire, lightweight task tracking with GreenHopper” #summit12
- 22. Thank you!
Editor's Notes
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- Who uses things like these to manage small, everyday tasks that come up at work?\n\nDoes your team want to come look at the post-it notes on your desk and compare them to the ones in the trash to see what you&#x2019;ve been working on?\n
- Your business runs in JIRA. That&#x2019;s why you&#x2019;re here. You use JIRA to manage development and related projects, maybe in a small team or possibly across the entire organization. Your business has some pretty big goals I&#x2019;m sure: maybe to make money, solve a problem, or make the world a better place. The work that you do is related to those goals, and many of your small, simple tasks are important, even if they aren&#x2019;t explicitly your job. Things like finishing some paperwork, writing a long email, or hunting down some information for a customer.\n\nBut you&#x2019;re busy. \n
- Your business runs in JIRA. That&#x2019;s why you&#x2019;re here. You use JIRA to manage development and related projects, maybe in a small team or possibly across the entire organization. Your business has some pretty big goals I&#x2019;m sure: maybe to make money, solve a problem, or make the world a better place. The work that you do is related to those goals, and many of your small, simple tasks are important, even if they aren&#x2019;t explicitly your job. Things like finishing some paperwork, writing a long email, or hunting down some information for a customer.\n\nBut you&#x2019;re busy. \n
- Your business runs in JIRA. That&#x2019;s why you&#x2019;re here. You use JIRA to manage development and related projects, maybe in a small team or possibly across the entire organization. Your business has some pretty big goals I&#x2019;m sure: maybe to make money, solve a problem, or make the world a better place. The work that you do is related to those goals, and many of your small, simple tasks are important, even if they aren&#x2019;t explicitly your job. Things like finishing some paperwork, writing a long email, or hunting down some information for a customer.\n\nBut you&#x2019;re busy. \n
- Your business runs in JIRA. That&#x2019;s why you&#x2019;re here. You use JIRA to manage development and related projects, maybe in a small team or possibly across the entire organization. Your business has some pretty big goals I&#x2019;m sure: maybe to make money, solve a problem, or make the world a better place. The work that you do is related to those goals, and many of your small, simple tasks are important, even if they aren&#x2019;t explicitly your job. Things like finishing some paperwork, writing a long email, or hunting down some information for a customer.\n\nBut you&#x2019;re busy. \n
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- The Rapid Board in GreenHopper comes with two default options, and the one you see here is the Kanban one. This is set up by default for incredibly lightweight, in-and-out task management - for managing tasks in a simple way. \n\nIt takes seconds to pull up the board, see what you or your team has in flight, and drag things over to Done when they&#x2019;re complete. The default settings are probably all you need - filter out to just your own stuff, the recently updated issues (great to pull up first thing in the morning or just at the end of the day), and high priority work.\n
- The Rapid Board in GreenHopper comes with two default options, and the one you see here is the Kanban one. This is set up by default for incredibly lightweight, in-and-out task management - for managing tasks in a simple way. \n\nIt takes seconds to pull up the board, see what you or your team has in flight, and drag things over to Done when they&#x2019;re complete. The default settings are probably all you need - filter out to just your own stuff, the recently updated issues (great to pull up first thing in the morning or just at the end of the day), and high priority work.\n
- The Rapid Board in GreenHopper comes with two default options, and the one you see here is the Kanban one. This is set up by default for incredibly lightweight, in-and-out task management - for managing tasks in a simple way. \n\nIt takes seconds to pull up the board, see what you or your team has in flight, and drag things over to Done when they&#x2019;re complete. The default settings are probably all you need - filter out to just your own stuff, the recently updated issues (great to pull up first thing in the morning or just at the end of the day), and high priority work.\n
- The Rapid Board in GreenHopper comes with two default options, and the one you see here is the Kanban one. This is set up by default for incredibly lightweight, in-and-out task management - for managing tasks in a simple way. \n\nIt takes seconds to pull up the board, see what you or your team has in flight, and drag things over to Done when they&#x2019;re complete. The default settings are probably all you need - filter out to just your own stuff, the recently updated issues (great to pull up first thing in the morning or just at the end of the day), and high priority work.\n
- Here&#x2019;s the Rapid Board my own team uses. We&#x2019;ve put probably 10-15 minutes of time into setting this up, then made a few small tweaks occasionally. If you use JIRA&#x2019;s search, you already know everything you need to know to set up a board like this one. \n\nOn my team, some projects are ongoing, like email work and website changes. Others are time boxed, like Summit prep and product launches. We use a combination of fixed values and labels to categorize our work. We try to keep a focus of 1-2 weeks in advance, so our swimlanes make it easy to see what&#x2019;s happening now and what&#x2019;s on deck.\n\nQuick Filters by default give you work for the current assignee, but we added one for each team member, so anybody can quickly see what just one person has in flight.\n
- Here&#x2019;s the Rapid Board my own team uses. We&#x2019;ve put probably 10-15 minutes of time into setting this up, then made a few small tweaks occasionally. If you use JIRA&#x2019;s search, you already know everything you need to know to set up a board like this one. \n\nOn my team, some projects are ongoing, like email work and website changes. Others are time boxed, like Summit prep and product launches. We use a combination of fixed values and labels to categorize our work. We try to keep a focus of 1-2 weeks in advance, so our swimlanes make it easy to see what&#x2019;s happening now and what&#x2019;s on deck.\n\nQuick Filters by default give you work for the current assignee, but we added one for each team member, so anybody can quickly see what just one person has in flight.\n
- Here&#x2019;s the Rapid Board my own team uses. We&#x2019;ve put probably 10-15 minutes of time into setting this up, then made a few small tweaks occasionally. If you use JIRA&#x2019;s search, you already know everything you need to know to set up a board like this one. \n\nOn my team, some projects are ongoing, like email work and website changes. Others are time boxed, like Summit prep and product launches. We use a combination of fixed values and labels to categorize our work. We try to keep a focus of 1-2 weeks in advance, so our swimlanes make it easy to see what&#x2019;s happening now and what&#x2019;s on deck.\n\nQuick Filters by default give you work for the current assignee, but we added one for each team member, so anybody can quickly see what just one person has in flight.\n
- Here&#x2019;s the Rapid Board my own team uses. We&#x2019;ve put probably 10-15 minutes of time into setting this up, then made a few small tweaks occasionally. If you use JIRA&#x2019;s search, you already know everything you need to know to set up a board like this one. \n\nOn my team, some projects are ongoing, like email work and website changes. Others are time boxed, like Summit prep and product launches. We use a combination of fixed values and labels to categorize our work. We try to keep a focus of 1-2 weeks in advance, so our swimlanes make it easy to see what&#x2019;s happening now and what&#x2019;s on deck.\n\nQuick Filters by default give you work for the current assignee, but we added one for each team member, so anybody can quickly see what just one person has in flight.\n
- For other people and teams who haven&#x2019;t set up a custom Rapid Board, there is also a generic board in this JIRA instance called &#x201C;My Issues&#x201D;. Any user can jump to this board and see just the issues that are assign to, reported by, or being watched by themselves. You only have to set up this type of board once, and because the query is based on currentUser and not a specific person, it&#x2019;s useful to everyone.\n
- So how do you get all that information into JIRA and have it show up just the way you want it to on your Rapid Board? Better yet - how do you make that process seamless, fool-proof, and incredibly fast - faster than writing things down on a post-it?\n
- Remember the post-it? Creating tasks has to be as simple and fast as writing something down on a post-it for this system to work.\n
- The answer is Bonfire. Who has used Bonfire in the past few months?\n\nBonfire lets you create issues in JIRA without leaving the context of your web browser. I&#x2019;m the kind of person who forgets great ideas 10 seconds after I&#x2019;ve thought of them. If I do go write them down, I usually forget what I was doing just before. So for me this is the best of both worlds. My current task doesn&#x2019;t leave my view, and my great idea gets written down.\n\nThis video is 30 seconds long, and I&#x2019;ve created 3 tasks - thats 10 seconds each. After you do this a few times, it will be even faster! The point here is that this is just as fast as writing things down on a post-it note, and way better because the power of JIRA is behind it.\n
- Templates are the best part of Bonfire. It takes maybe 30 seconds to create a template like this one. You can pick to share it with everyone, or keep the template private. Most of my work falls under the umbrella of Marketing, so I just create Tasks in the Marketing project. But here&#x2019;s the best part - the label at the bottom. Over the past several weeks, Summit has been a huge part of my focus. It is the exception that I&#x2019;ll REMOVE this label, so I just have it apply to everything by default. A few weeks from now, it will take me 10 seconds to edit the template and change that label to something else, or remove it completely. \n\nLike I said, the great part here is that you don&#x2019;t need to leave your view to create tasks. I&#x2019;ve set up my own template for creating tasks, and the website team has set up their own and shared it with me, so when I create tasks for them, it captures the information they want me to fill out. Bonfire 2.2 lets you hide or show any fields you want in these templates.\n\n
- So, in the end, we&#x2019;ve got a lightweight task management system that gives you, your team, and everyone in the business visibility into work that&#x2019;s going on and how that ties back with larger priorities.\n\nIF TIME: you probably already have lots of reports set up in JIRA, or pulling data from JIRA into an external tool - this task management system just fits right in.\n\nAnd best of all, creating these tasks and managing your daily flow is quick and easy. You now have the tools and jumping off point to have conversations with the rest of your org about whats working, whats not, and what changes you need to make, be they adding headcount to a project or team, or changing priorities so you can get important work done.\n
- So, in the end, we&#x2019;ve got a lightweight task management system that gives you, your team, and everyone in the business visibility into work that&#x2019;s going on and how that ties back with larger priorities.\n\nIF TIME: you probably already have lots of reports set up in JIRA, or pulling data from JIRA into an external tool - this task management system just fits right in.\n\nAnd best of all, creating these tasks and managing your daily flow is quick and easy. You now have the tools and jumping off point to have conversations with the rest of your org about whats working, whats not, and what changes you need to make, be they adding headcount to a project or team, or changing priorities so you can get important work done.\n
- So, in the end, we&#x2019;ve got a lightweight task management system that gives you, your team, and everyone in the business visibility into work that&#x2019;s going on and how that ties back with larger priorities.\n\nIF TIME: you probably already have lots of reports set up in JIRA, or pulling data from JIRA into an external tool - this task management system just fits right in.\n\nAnd best of all, creating these tasks and managing your daily flow is quick and easy. You now have the tools and jumping off point to have conversations with the rest of your org about whats working, whats not, and what changes you need to make, be they adding headcount to a project or team, or changing priorities so you can get important work done.\n
- So, in the end, we&#x2019;ve got a lightweight task management system that gives you, your team, and everyone in the business visibility into work that&#x2019;s going on and how that ties back with larger priorities.\n\nIF TIME: you probably already have lots of reports set up in JIRA, or pulling data from JIRA into an external tool - this task management system just fits right in.\n\nAnd best of all, creating these tasks and managing your daily flow is quick and easy. You now have the tools and jumping off point to have conversations with the rest of your org about whats working, whats not, and what changes you need to make, be they adding headcount to a project or team, or changing priorities so you can get important work done.\n
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