1. ASSESSMENT OF BUSINESS PLAN
FOR 2015/16-2017/18
ASSESSMENT PROCESS OUTLINE-STEP BY STEP
Dates: 24-28th November 2014
Venue : All Districts
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2. Session leaders/ Convenors
• Social Work & Community Development Heads to lead the process and must
ensure the following:
– All session logistics are in place
– Venue to be conducive for the exercise
– Identified panel members attend the session until the last day
– Required reports are compiled
– Necessary documentations are available
– Enough copies of the assessment tool
– Attend to all queries related to the session
– Required and necessary reports are compiled in time
– Data capturers are given necessary tools to capture data
– Manage and coordinate panel team members in performing their task effectively and
efficiently taking into consideration the number of Business plans to be assessed
– Setting up panels to conduct assessment
– Program is facilitated accordingly

3. Role clarification for all participants
• Session convenor or leaders must to clarify roles
and responsibilities of all stakeholders
• To ensure transparency all observers to be briefed
well of all the processes to be followed before
embarking on the assessment exercise
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4. Provincial support team members
• Programme Managers to provide support and
coordination of the assessment process
• Involved in the assessment process as panel
members
• Give support on all logistical arrangements
• Ensure assessment is done in accordance to the
guidelines

5. Step by Step Outline
Day one: 24th November 2014
• Review and update final admin grid to check
outstanding information
• Verify if all information required is available before
embarking on assessment process
• An NPO should not be assessed if:
– The NPO registration Certificate is not attached or
available
– Audited financial statement if currently funded
– If NPO is less than 12months of existence

6. Outstanding information/ documents
• Ensure information on Ward is obtained and grid updated
• NPO with outstanding information urged to submit
outstanding document or information as soon as possible
before 28/11/2014
• For other programmes such Crèches or Aged NPOs that
require registration with the Department: Ensure certificates
are attached
• Final recommendation should not be made if outstanding
information/documents not submitted by 28/11/2014

7. NPO Compliance
• In case of NPOs experiencing challenges in
confirming their compliance status District officials
in ICDSS (ICBS Coordinators) are to assist in
checking through On-Line System or Liaise with
National DSD- NPO Chief Directorate to fast track
the process

8. Reporting
• Day one : 24/11/2014- First report on progress
should after 16h30 and the report to be updated in
the morning at 8h00 in case the session continues
until late with a view to expedite the process
• From the 25th to the 27th, reports to be compiled
daily in the morning and late evening
• On Friday the 28th November 2014, a
comprehensive report to be compiled summarizing
progress for the week

9. Reports template: Day One Morning session
• Number of NPOs/ Coops recommended for
Assessment
• Number of NPOs/ Coops not recommended for
Assessment
• Number of NPOs/ Coops with outstanding documents
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10. Daily reporting
NO. of
NPOs/Coops
assessed
No.
recommended
No not
recommended
Challenges Plan of action Remarks
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11. Day five: 28/11/2014
Comprehensive Report
NO. of
NPOs/Coops
assessed
No recommended No not
recommended
Challenges Recommendation
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12. Communication
• General challenges relating to the assessment
exercise to be communicated to the following for
proper coordination
– DEMs,
– SM: NGO Funding,
– GM: SWS
– Acting GM: ICDSS
• Daily reports to be sent Godfrey.Damler@gmail.com
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THANK YOU