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Hussein Elkhayat, MD
Cardiothoracic surgery dpt.
Faculty of medicine, Assiut university, Egypt
Hay sir ,,,
it is my pleasure to write to u this email . iam Hussein Elkhayat , Assistant lecture
( academic degree) of cardiothoracic surgery from Egypt . iam especially interested
in minimal invasive surgery mainly VATS and i prepare my phD thesis about VATS
therapeutic procedures for benign diseases. last year i had a good opportunity of
clinical fellowship in turkey , Dr.suat seren chest disease and thoracic surgery
research and training hospital in Izmir for a period of 4 months . i love turkey very
much and i am looking forward to another clinical fellow in a more advanced center
in turkey if i get the opportunity for that . i email u today sir to ask u if this
oppertunity can be found at ur center as i hear a lot about u when i was in turkey
and i hope that I can work with u one day till now i do not have a fund for a
fellowship but iam trying to a fund from the European association of thoracic
surgery if i get an acceptance
thank u for ur time
HUSSEIN KHAIRY A. ELKHAYAT
What can I do to make the professor
respond to my mail instead of ten dozen
others lying in his/her inbox?
Write from your university email account
Spam emails: Most emails from unknown addresses are
flagged as spam and don’t even reach the inbox.
Professors also can’t be sure whether you are truly a
student or a fake.
Never email a professor during the weekends or Friday night; that might be a
convenient time for you to email the professor but it is also the professor’s day off
and your mail will get buried under the numerous other student’s applications.
Professors tend to check their mail during their office hours thus increasing
chances of a reply if sent out at such a time.
It is advisable not to contact more than one professor from the same department
as, if found out, it will dampen your credibility in the eyes of both professors.
Urgent reply needed !
I need your help to get a fund and fellowship
2018 potential fellow for VATS program
(launching right into 'I want . . .' or 'Where is . . .'
or 'Can I . . .') . . . is the quickest way to get deleted
before he/she even read the body of the message,".
Some kind of greeting comes off as more friendly,
polite, and professional.
Come up with a simple, original and clear research proposal. It is no
time to explain complicated ideas!
Avoid specialized acronyms or terminology.
He/she still have to read your proposal. Make it interesting to
He/she is waiting that you demonstrate a sound knowledge about the topic
Do your homework
You are expected to figure out an original and interesting story as to why you are
trying to get a fellowship and why he/she has to choose you from the list.
Waste no time telling why you have no research experience. He/she knows you
No need to dump a large list of publication or conference proceedings , but have
something. Show that you are trying!
Avoid telling about your teaching experience. Not relevant.
Know why you are going to fellowship! Boring reasons include: learning more
about your favorite field, finding your topic fascinating (why is it fascinating?),
and so on.
Academics tend to be very busy
It may take time for them to answer your email.
If you get no reply after a week or two, send a follow-up email.
If a first message followed by a reminder doesn't work, then you should start looking
for an alternative person to approach.
It may be that this supervisor is not currently taking on students.
The importance of a valediction in proper email etiquette,
Even if it's just a quick statement like "Thanks for your help!"
Your professor deserves some recognition of his/her time and trouble.
Contact info. ( other than email of course)
Sir professor Martine Antoine, M.D.
It a pleasure for me to write this email ,I am Hussein Elkhayat , assistant lecture(registrar) of cardiothoracic surgery at
Assiut university hospitals in Egypt. I prepare now for my thesis to the doctoral degree in cardiothoracic surgery and
looking forward to pursue my training in the field of adult cardiac surgery namely minimal invasive surgery. I read
your last publication about “ port access mitral valve surgery” in Annuals journal and I really like the technique and I
hope I can learn it to transfer it to my patients and spread it to my collogues . I wander if there is an opportunity for
me to have a clinical fellowship to pursue my training and to collect the needed date for my thesis under your
supervision .I will have a full funded fellowship from a program of fellowships between my country and Belgium for
about 10 months .
attached to the email my CV
Hope that my request welcomed by you to be able to work with a well distinguished professor like you sir
Assistant Lecture of Cardiothoracic Surgery
Assiut Faculty of Medicine,Assiut,Egypt.
Mobile : + 2 010 0 55 49 6 53
Work : + 2 088 241 37 73