The study aimed to assess the capacity of district Department of Justice (DoJ) offices in 15 districts of Herat province. The assessment examined infrastructure, staffing, IT/equipment, and case management capabilities. Consultative meetings were held with stakeholders. Due to security issues, 4 districts were not visited and officials were interviewed in Herat city instead. The methodology involved document review, interviews, and physical observations of each DoJ office. Key findings included inadequate separate office space for most districts, lack of computerized case management, and need to strengthen human resources and coordination with other entities. Overall recommendations were to improve infrastructure, IT systems, staff capacity, and inter-agency collaboration.

1. Embassy of Italy in Afghanistan
BASELINE STUDY OF JUSTICE INSTITUTIONS CAPACITY IN
HERAT PROVINCE AT DISTRICT LEVEL
(DISTRICTS OFFICES OF THE DEPARTMENT OF JUSTICE IN HERAT PROVINCE)
FINAL STUDY REPORT
BY
CONSULTING AGENCY
GREEN STEP KABUL AFGHANISTAN
FUNDED BY
ITALIAN DEVELOPMENT COOPERATION OFFICE (IDCO)
EMBASSY OF ITALY IN AFGHANISTAN
Contact Information:
Dr. Abdul Rashid B.Sc. MD, MPH
Mobile: 0093-786140561
E-mail: arwahab@gmail.com,
Web Site: www.greenstep.com.af
Office Address: House 72, St. 02, Ward 06, Karti-3 Kabul, Afghanistan
1|Page

2. Disclaimer: The contents of this publication, including any opinions or analysis, indicate
the personal assessment of the author and do not necessarily reflect the official views or
policies of the Directorate General for Development Cooperation of the Italian Ministry of
Foreign Affairs
This study was not formally edited
2|Page

3. ACKNOWLEDGEMENT
The Project titled BASELINE STUDY OF JUSTICE INSTITUTIONS CAPACITY IN HERAT
PROVINCE AT DISTRICT LEVEL (DISTRICT OFFICES OF THE DEPARTMENT OF JUSTICE IN
HERAT PROVINCE) is an initiative funded by the Italian Development Cooperation Office
(hereinafter referred to as “IDCO”), Embassy of Italy in Afghanistan.
The study conducted and the report prepared is an effort of Green Step (GS) through its wellexperienced team, led by Dr. Abdul Rashid (B.Sc. MD, MPH (Master of Public Health) and ongoing
PhD in Management Studies). The study design, data collection tools, implementation plan and report
are primarily developed by Green Step with the technical support of the Mine Clearance Planning
Agency (MCPA) and have been reviewed by the IDCO Kabul office for quality improvement to
respond to the objectives and requirements of the study‟s Terms of Reference (TOR).
Green Step and its management team would like to thank the Embassy of Italy, IDCO‟s Kabul and
Herat team, the Director of the Department of Justice, and project stakeholders for their generous
technical and financial support and guidance for doing this study applicable and possible.
Our sincere gratitude goes to the staff members from Green Step who contributed in conducting the
field work. Last, but not the least, we express our sincere gratitude to all our respondents, who spent
their valuable time of taking part in the interviews, providing comprehensive information and
response to the questions patiently.
We also appreciate the efforts and support of the Heart District Governor‟s Offices, the justice
institutions in Herat for enabling Green Step‟s staff to conduct the study.
Dr. Abdul Rashid
Lead Consultant Green Step
3|Page

4. ACRONYMS:
B. Sc.
Bachelor of Science
CBOs
Community Based Organizations
CSOs
Civil Society Organizations
DoJ
FGD
Department of Justice
Focused Group Discussion
FY
Fiscal Year
GS
Green Step
HR
Human Resource
IDCO
Italian Development Cooperation Office
IDI
IT
In-depth Interview
Information Technology
KW
Kilo Watt
MCPA
Mine Clearance Planning Agency
MD
Doctor of Medicine
MPH
MDGs
Master of Public Health
Millennium Development Goals
M&E
Monitoring and Evaluation
MIS
Management Information System
MoJ
Ministry of Justice
MoU
Memorandum of Understanding
NGO
NPP5
Non-Governmental Organization
National Priority Program-5
PhD
Doctor of Philosophy
TOR
Terms of References
UPS
Universal Power Supply
4|Page

5. Table of Contents:
Topic
Page-No
Disclaimer
2
Acknowledgement
3
List of Acronyms
4
Table of contents
5
Executive Summary
6
CHAPTER-ONE: INTRODUCTION AND BACKGROUND INFORMATION
Concept and Design of the Study
7
Overall Objectives of the Study
7
Composition of the Study team
9
Consultative Meetings
9
CHAPTER-TWO: STUDY METHODOLOGY
Desk Review, Primary Data Collections , and Study Tools
11
Data collection process, confidentiality, and data analysis plan
12
Limitations of the study
12
CHAPTER-THREE: STUDY FINDINGS
Summary of main findings
13
District Injil
16
District Kurukh
19
District Guzara
22
District Ghorian
25
District Zindajan
28
District Kohsan
31
District Keshk
34
District Keshk-e-Kohna
38
District Adraskan
40
District Shindand
44
District Obeh
47
District Gulran
50
District Chasht-e-Sharif
53
District Pashtun Zarghoon
56
District Farsi
59
Strengths and weaknesses general and specific for district DoJ offices
62
Recommendations general and specific for district DoJ offices
66
CHAPTER-FOUR: FINAL RECOMMENDATIONS
Final recommendations
68
References and annexes
73
5|Page

6. EXECUTIVE SUMMARY
The project titled “BASELINE STUDY OF JUSTICE INSTITUTIONS CAPACITY IN HERAT PROVINCE AT
DISTRICT LEVEL”(DISTRICT OFFICES OF THE DEPARTMENT OF JUSTICE IN HERAT PROVINCE) was
commissioned by IDCO and undertaken by Green Step.
The overall aim of the project was to assess the capacity of district DoJ offices and legal aid offices at
the district level in fifteen districts of Herat province with a focus on the structure and capability of
the district DoJ staff, district DoJ infrastructure, IT, electric and equipment capacity.
The field assessment was conducted by Green Step assigned team, consisted of a legal advisor,
electrical Engineer, an IT operator with a field coordinator, supervised by lead consultant, Dr. Abdul
Rashid. The field assessment was conducted during 20th August 2013 to 19th September 2013 in two
distinct phases.
A series of consultative meetings were held with IDCO Kabul and Herat officials, Chief of Justice
Department in Herat and other stakeholders. One of the main challenges the study team faced with,
was bad security situation almost in all of the 15 districts. Four out of 15 districts were identified
highly insecure and the Herat Chief of Justice Department did not recommend an assessment mission
to these districts. Thus, after a joint decision by IDCO, Herat chief of Justice Department and Green
Step, they have agreed to the change of data collection strategy, thus with the facilitation of the Herat
justice department, the Huquq managers of Gulran, Chasht-e-Sharif, Kushk-e-Kohna and Farsi
districts were invited to Herat city for interviews and the provision of information.
The study methodology involved review of literature and secondary data, collection of primary data
and physical observations of each of the DoJ offices at the district level. During the period of
assignment Green Step (GS) undertook the development of data collection tools, translation, field
visits to districts, consultative meetings with the relevant authorities, interviews with district Huquq
officials and development of draft study outline, draft report, summary of equipment list and
finalization of the report within the provided time.
After the data is analyzed, we found much information identical for all districts, such as staffing, their
roles, the case management process, unavailability of IT and computerized management system, use of
the traditional old recording system. Except for Guzara and Ghorian districts, all remaining thirteen
districts do not have individual and separate offices and infrastructure for the district DoJ office
(Huquq office).General recommendations drawn from the study findings includes strengthening the
institutional and human resource (HR) capacity, strengthening coordination and cooperation with the
police department and civil society through advocacy and sound coordination mechanisms.
6|Page

7. CHAPTER-ONE
INTRODUCTION
CONCEPT AND DESIGN OF THE BASE LINE STUDY OF JUSTICE INSTITUTIONS CAPACITY IN
HERATPROVINCE AT DISTRICT LEVEL (DISTRICT OFFICES OF THE DEPARTMENT OF
JUSTICE IN HERAT PROVINCE)
Purpose:To conduct a baseline study of the Provincial Department of the Ministry of Justice
(hereinafter referred to as “Department of Justice”) at district level throughout the province of Herat.
The study has two main objectives:
Main objective 1:
To provide reliable baseline information on office and IT equipment of the Department of Justice
(DoJ) offices at district level throughout the province of Herat, including the offices of Huquq and
legal aid in order to assess their future IT/office equipment needs. This objective is further divided
into the following specific objectives:




To assess the actual capacity both in terms of quality and quantity of IT equipment available in all
DoJ offices at the district levels;
To assess the office space and furniture of all DoJ offices at the district levels;
To assess the electric power capacity of DoJ offices at the district levels, paying particular
attention to its capacity of sustainability, in a constant and efficient manner with an assessment of
the additional load;
To provide final recommendations on how to improve the capacity of the DoJ district offices in
terms of IT and office equipment, including a list of detailed needs.
Main objective 2:
To provide reliable baseline information on the actual human resource capacity of DoJ offices at
district level and their case management capabilities. The objective is divided into the following
specific objectives:



Mapping the existing HR composition of the district DoJ offices based on Tashkeel with a focus on
the role, age, gender, qualification, background and proficiency of the staff;
Qualitative and Quantitative assessment of the work undertaken by the DoJ district offices (case
management capacity);
Recommendations on how to improve the capacity of DoJoffices in terms of HR capacity.
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8. This was a descriptive study with the scope to assess the capacity of the DoJ offices at the district level
throughout the Herat province. The assessment in principle was conducted in „15‟ districts of Herat
province in two stages. In the first stage seven districts were selected, in consultation with the
Directorate of Heart Justice office, and have been visited. In the second stage, the remaining eight
districts were covered. These „15‟ districts include Adraskan, Chashti Sharif, Farsi, Ghoryan, Gulran,
Guzara, Injil, Karukh, Kuhsan, Keshk, Keshk-e-Kuhna, Obeh, Pashtun Zarghun, Shindand and Zinda
Jan.
In the first stage we covered and assessed the following districts:
1. District Injil
2. District Karukh
3. District Gozara
4. District Zindajan
5. District Ghoryan
6. District Kohsan
7. District Keshk
The remaining eight districts were covered in the second phase of the study.
8|Page

9. The composition of study team
The assessment team was composed of a lead consultant, Dr. Abdul Rashid (BSc. MD. MPH and
ongoing PhD candidate) and Dr. Ghulam Rabani, data analyst at the central level, whom had carried
out specific activities including development of research methodology, data collection tools,
development of the implementation plan, translations, field visits, meeting with IDCO staff, meeting
with relevant government officials in Herat, data analysis and reporting.
Similarly Green Step
appointed a field team composed of a field coordinator/ IT, Electrical Engineer, and Legal Advisor for
conducting physical assessments and data collections.
Consultative Meetings Conducted:
Since beginning of the baseline study, the following primary and consultative meetings were
held among partners and stakeholders including the Green Step, IDCO Kabul and Herat
offices and the government authorities at the provincial level.
Date Meeting Held
28- July 2013
13-August-2013
Participants
-
19-August-2013
-
20- August-2013
-
20- August-2013
20- August-2013
-
9|Page
Dr.Davide Dolcezza IDCO Kabul Office
Mr. Noorulhaq Green Step
Dr. Abdul Rashid Green Step
Ms. Claudia Gioffre IDCO Kabul Office
Dr. Abdul Rashid Green Step
Dr. Ghulam Rabani Green Step
Eng. Abdul Wakil Green Step Field Team
Coordinator
Ms. Gorica Balta IDCO
Dr. Abdul Rashid
Ms. Gorica Balta IDCO Herat
Mr. Ahmad Taufiq Saifi
Dr. Abdul Rashid Green Step
Eng. Abdul Wakil Green Step
Eng. Saboor Green Step
Mr. Rahmani Director DoJHerat
Ms. Gorica Balta IDCO Herat
Mr. Ahmad Taufiq Saifi
Dr. Abdul Rashid Green Step
Eng. Abdul Wakil Green Step
Eng. Saboor Green Step
Mr. Abdul Naser Aswadi, Director of
economy Herat
Mr. Ahmad Taufiq Saifi IDCO Herat
Ms. Gorica Balta IDCO Herat
Agenda/Purpose of Meeting
- Contract Signing & Agreement on
Assessment TOR
-Introduction
- Study updates
-Field implementation plan
-Introduction
-Planning for meeting with
Government Authorities in Herat
- Herat Teams Introduction
- Planning for meeting with the
Directorates of Justice and Economy
Herat Province
- Introduction of Team
- Discussion on the requirements of
study
- Security updates
- Planning for implementation
- Teams Introduction
- Introduction of the study TOR and
requirements

10. -
Dr. Abdul Rashid Green Step
Eng. Abdul Wakil Green Step
Eng. Saboor Green Step
Mr. Rahmani Director DoJ Herat
Eng. Abdul Wakil Green Step
Eng. Saboor Green Step
-
Mr. Ahmad Taufiq Saifi IDCO Herat
Eng. Abdul Wakil Green Step
Eng. Saboor Green Step
Ms. Claudia Gioffre‟ IDCO
Ms. Gorica Balta IDCO
Dr. Abdul Rashid Green Step
3-Sep-2013
-
Ms. Claudia Gioffre‟ IDCO
Ms. Gorica Balta IDCO
Dr. Abdul Rashid Green Step
8-Sep-2013
-
Mr. Rahmani
GS Field team
Ms. Gorica Balta
Mr. Ahmad Taufiq Saifi
Eng. Abdul Wakil
Mr. Rahmani
Eng. Abdul Wakil
-
Ms. Gorica Balta
Ms. Claudia Gioffre
Dr. Abdul Rashid
Mr. Rahmani
Eng. Abdul Wakil
-
Mr. Ahmed Taufiq Saifi
Eng. Abdul Wakil
Dr. Abdul Rashid
Ms. Claudia Gioffre
Dr. Davide Dolcezza IDCO Kabul Office
Ms. Gorica Balta
27-August-2013
28-August-2013
29- August-2013
8-sep-2013
12-Sep-2013
14-Sep-2013
17-Sep-2013
17-Sep-2013
18-Sep-31st Dec 2013
10 | P a g e
-Provision of updates to the
Director on the successful
completion of seven districts data
collection
- Provision of updates to the IDCO‟s
staff on the successful completion of
seven districts data collection
- Discussion on security issues
-Study updates
- Discussion on various options for
the data collection of remaining
eight districts
-Preparation for second phase
-Discussion on the modality of data
collection for the insecure districts
and study requirements
-Letter from the Chief of Justice
department
-Initiation of second phase of
assessment
-Initiation of second phase
assessment
-Recommendation letter for the
four highly insecure districts
assessment
-Assessment update
-Budget revision
-Updating the chief of Justice
department on successful
completion of assessment
-Updating the IDCO Herat office on
successful completion of assessment
-Review of study reports
-Follow up of comments
-Finalization of report

11. CHAPTER-TWO
STUDY METHODOLOGY
The proposed method of data collections used by the consultant was the review of secondary data
sources and the collection of primary data and observations at the districts, Provincial Department of
the Ministry of Justice in Herat Province (hereinafter referred to as “DoJ”) and also the stakeholder‟s
levels in Herat Province. The data collection technique was both quantitative and qualitative in
nature through in-depth interviews, case studies, and physical observations by Green Step. All case
studies in this report have been collected by the research team, based on data and information
provided by district DoJ offices.
1.1. Desk Review:
The consultant conducted preliminary desk reviews of the project relevant documents, including,
National Priority Programe-5, Law and Justice for All, job descriptions of the district DoJ, HR plan of
the district DoJ, contract, implementation plan, and internet search.
1.2. Collection of Primary data
In-depth interviews (IDIs): A series of IDIs were conducted with key staff of the DoJ at the district
levels.
Observational assessment: In each district the consultant team carried out a physical observation of
the office space, rooms set up with data security measures, furniture, IT and other equipment,
electrical supplies and a sample of the cases managed at the district level through a review of the
existing data.
1.3. Study Tools (The Questionnaire and Checklists)
Before data collection and fieldwork the consultant reviewed all the secondary data and developed
two distinct data collection tools based upon the requirements of this assignment, these are:
(i) Assessment Checklist for Institutional Capacity Assessment
(ii) Qualitative and Quantitative Questionnaire for HR capacity assessment
The following thematic areas were addressed in developing questionnaires and checklists:
(1) Identification of content areas/topics. The consultant identified high level content areas that are
considered to reveal a true picture of the assignment (major themes).
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12. (2)Generation of questions for each content area. The consultant developed sub-questions on subitems (minor themes) carefully to reduce potential bias in how the item is phrased by the interviewer.
Each item was linked to the underlying assessment objectives and milestones.
1.4. Data collection process
The interviews and data collection were taken in the district DoJ offices,where it was convenient,
secure, and acceptable to the participants. During the period of data collection, there was continuous
dialogue to discuss progress and problems. An introductory form was developed and read in front of
each respondent before starting the interview. The purpose of the introduction was to fully inform
the participants and make sure that they understood the process.
In-depth interviews were used to gather qualitative and quantitative information as well as opinions
from relevant districts DoJ staff. This stage was important because it ensured the consultant that the
data collected was complete enough to analyze and make meaningful recommendations.
1.5. Data Analysis:
The collected data at the field level was transcribed and compiled by the consultant in Kabul. After
the complete transcripts were taken in Dari, summaries of the same were prepared and translated into
English for the purposes of making further analysis and report writing. The qualitative data was
analyzed manually by having major and minor themes.
For the quantitative data the consultant created a data analysis plan that included the variables and
analyzed pivot tables. The data analysis plan included links between the objectives, item codes, and
the statistical tests conducted. At a minimum, the data analyzed included descriptive statistics
(frequencies).
1.6. Respondent confidentiality
The consultants have the knowledge of research ethics and principles. All the interviews were
voluntary.In addition to this, the personal information of respondents was kept confidential and
accessible only to the research team.
1.7. Limitations of the Study:
There were minimal limitations and challenges that the research team faced during the data collection
process that was overcome. Security was a major challenge to the study but fortunately everything
went very well within the schedules and according to the ToR.
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13. CHAPTER-THREE
ASSESSMENT FINDINGS
The assessment was carried out in two distinct phases. In the first phase seven districts were in the
plan and visited, while in the second phase eight districts were visited, four of which were highly
insecure. The Heart Chief of Justice Department did not allow road missions to these four districts,
which consisted of Gulran, Chasht-e-Sharif, Keshk-e-Kohna and Farsi. The Heart DoJ recommended
that the district Huquq managers of these four districts be invited and interviewed in Herat. The
researchers communicated with staff members of the four districts by phone in advance in order to
get the information needed. In addition they were also interviewed in terms of their HR, institutional
and case management capacities.
This report reflects the assessment findings of all 15 districts, including Injil, Guzara, Karuhk,
Zindajan, Ghoryan, Kohsan, Keshk, Adraskan, Shindand, Pushtun Zarghoon, Obeh, Gulran, Chasht-eSharif, Keshk-e-Kohna and Farsi. Major findings of the assessment that are common to all districts DoJ
offices are given below while specific information in regards to each district is presented separately.
The DoJ office(s) refer to Huquq office(s) throughout the report.
Main findings common to all districts are:
(i)
There are no legal aid offices in any of the15 districts. Only few organizations, such as the
Norwegian Refugees Council (NRC), USAID and IDLO have supported the DoJ office at
(ii)
district level in terms of provision of technical trainings
The HR structure of the DoJ office at district levels is the same throughout the province. This
structure consists of three staff members in each district, a district Huquq manager, a technical
officer and a guard. All of them are government employees
(iii)
Job descriptions of each district Huquq managers and their technical staff is almost the same
for all districts, which are given below:
Role of legal manager/district Huquq manager)
Role of technical officer
-
-
Administrative issues including but not limited to
creating
a
safe
work
environment,
security,
Acting legal manager in the
absence of legal manager
management of staff attendance
-
-
Registration of all cases
Financial issues including management of income
-
Maintenance of records and
generated from the legal issues
-
Processing of legal issues according to government
documents
-
Act as advisor to the legal
policies, laws, and rules
-
manager
Mediation, arbitration, and other dispute resolution
services of non-criminal matters.
administrative issues
13 | P a g e
in all
legal and

14. -
Strict monitoring of the DoJ office at district level to
avoid/ mitigate corruption
-
Ensure the follow up and implementation of court
-
orders, including verdicts
Coordination and reporting including planning and
participation
in
meetings,
reporting
to
higher
authorities on a quarterly basis and ad-hoc
(iv)
There is no female staff member in any of the district DoJ offices.
(v)
Twelve districts do not have electricity in their facilities.The researchers recommend solar
system energy sources to be utilized to allow for some electricity within the facilities.
Technical details and specifications of this system is given in the concerned districts details.
Public electricity is available in three districts (Injil, Guzara and Gulran districts DoJ offices)
which remainon all the times except during public load shedding hours.
(vi)
There is no computerized Management Information System (MIS) in any one of the districts,
all districts has a traditional manual system
(vii)
(viii)
There is no internet and IT repairing and maintenance facility available in any of the
districts.These services being provided at the provincial level (in Herat city only)
During the interview sessions the DoJ office staff shared their concerns in regards to low
salary scale and the unavailability of public transportation to them.
(ix)
DoJ office staff also pointed out the issue of insufficient support provided by the police
department
(x)
Except Guzara and Ghorian rest of the districts DoJ offices lack their own infrastructure and
office space. They are provided with limited space by the district governor‟s offices
(throughout the study, these office spaces are referred to as“district administration/office” or
“district administration property”)
(xi)
Mobile communication and 2G internet could work in all 15 districts
(xii)
The case management process is the same for all DoJ offices at the district levels that is
explained below:
Case Management Process:
All legal cases and issues are first appealed or request is made to the district governor followed by an
official referral to the DoJ office at district levels for further processing.
The process of case management includes the submission of a written application by the claimant to
the district governor. The defendants are either accompanied by the claimant or have been taken by
the district police to the district governor's office. After verification by the district governor the case
is forwarded to the DoJ office at district level. The district Huquq manager based on a written
14 | P a g e

15. explanation from the defendant is making a decision. If the decision was acceptable to both parties the
case will be settled within the DoJ office at district level. If the decision is not acceptable it is referred
to the primary court in the district. After all required actions of the primary court, the case is referred
back through a written letter to the DoJ office at district level for onward processing. If this formal
decision/verdict of the primary court is agreed to by both parties the case is settled within the DoJ
office at district level, otherwise it is marked through a written letter to the provincial justice
department.
Within the province, the chief of justice department mediate to settle the case, if the decision is
agreed, the case is referred back to the district Huquq office for required actions. If the decision of the
provincial justice department is not acceptable to the parties then it is referred to the high court
through an official letter within the province. If the parties agreed to the decision of the high court,
the case comes back to the district DoJ office. If the decision of the high court is not agreed then, the
provincial justice department writes a detailed explanatory letter to the Ministry of Justice and then to
the Supreme Court (MahkamaTameez) for all required actions. The decision of the Supreme Court is
the final decision. The case will get back in a reverse direction step by step until it is officially reached
to the DoJ office at district level for deciding actions.The application and implementation of decisions
are followed up by the courts and police departments.
Graphic (Flow Chart) presentation of Case Management Process:
District
Governer
Applicant
District
Huquq
Department
Refered
Decision
Accepted
Case
Application
Primary Court
Provincial
Justice
Department
High Court
Mediation
Decision
Supreme
Court
NO
Issue Decision
YES
Case Setteled
Case sent
Accepted
NO
YES
↓↓
Settled
Action
Action
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No
Yes
YES
Accepted
←Yes No→
Action
Final Decision

16. DISTRICT INJIL:
Sub-objective 1.1. To assess the actual capacity both in terms of quality and quantity of IT equipment
available in all DoJ offices at the district level;
Assessment Findings:The below tables show the existing and required capacity of the IT and
other equipment with required specifications:
Electronics and IT Equipment
Existing
Capacity
Required
Capacity
Desktop
0
1
Digital Camera
External 3G Devices
External Hard Disk
Antivirus
Finger Print Machine
Flash Drive
Laptop
Printer
Scanner
Security Camera
UPS
0
0
0
0
0
0
0
0
0
0
0
1
1
1
2
1
1
1
1
1
1
1
Item
Recommended Specification
Processor2.6. Ram 3GB. Hard Disk 250GB. CPU
Core 2 duo. LCD Screen 17 inch
>10 mega pixel
(2 G Device)
500 GB
2 User
158 x 152 pixels
16 GB
CORE i7
Black and white
Scanner
1080p Outdoor IP Security Dome Camera
> 1KW
Communication Means
Item
Cellphone + SIM CARD
Intercom
Landline
Internet System Using External
3G Devices
Existing
Required
Capacity
Capacity
0
1
0
3
No landline coverage
0
1
Recommended Specification
2G internet
Sub-objective 1.2. To assess the actual status of office space, furniture and electrical power capacity of
all DoJ offices at district level;
Assessment Findings:The below table shows the existing and required capacity of the office space,
furniture, and the availability of electricity with required specifications:
Furniture and Office Space/ Set up
Item
Office Chairs
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Existing
Capacity
2
Condition
Poor
Required
Capacity
2
Notes
Wooden

17. Office Desks
White Boards
Green Boards
Documents-Shelves/Cabinets
Chairs for Clients/ Guests
Office Rooms
Bathrooms
Dining / Meeting Room
Waiting Area
Fire and protection System
Electrical Power Supply
Need for additional electrical
power
2
1
Not available
1
4
1
Poor
2
Wooden
Ordinary
1
Ordinary
Poor
2
Metal
Good
6
Bench-Wooden
Good
1
Provided by the District Office
Plumbing, repair and
1
Good
maintenance
Not available
1
Separate from District office
Not available
1
4*4 Meters
Not available
1
As applicable
Public/ available for 24 hours except in case of
Available
Normal
load shedding
The required capacity is available and serviceable. Additional capacity is
required incase of further renovation/ rehabilitation of the building or provision
of new electronics and equipment
Sub-objective 2.1: Mapping out the existing HR composition of the DoJ district offices based on
Tashkeel with a focus on the role, age, gender, qualification, background and the proficiency of the
staff.
Staffing details of the Department of Justice at the District Level:
(i) There are three staff members working at the DoJ at the district level (given in the table below)
(ii) All of the three staff members are permanent employees of the government of Afghanistan.
(iii) There were no absentees
Title
Age and
Gender
Qualification
Experience
Legal Manager
34 Y M
12th grade passed and
currently in 4th year at
a private University in
the Faculty of Law
and Political Science
Technical officer
28 Y M
12th grade passed
7 Years
Cleaner/Guard
22 Y M
9th grade passed
1 Years
11 Years
Proficiency
-Proficient in Dari and Pashtu
-Computer Literate (word program
only)
-Basic English literacy
-Proficient in Dari and Pashtu
-Basic computer literacy
- Basic English literacy
- Competent
Sub-objective 2.2: Qualitative and Quantitative assessment of the work undertaken by the DoJ
district offices (case management capacity)
Case Management Information: Cases are usually followed and managed by the district DoJ office at
district level (Huquq office).
17 | P a g e

18. Basic Information
Management Information System:
No of Cases received since 2010
Manual system-no computerized MIS available
In one year (1391) the department has received 547 cases. The
data of three years were not provided, the responsible person
was newly appointed to this position and as this data is in
hard form and could not be tracked easily, that is why we
presented the data for one year only
Case categories
- Family issues
- Loans/ Debt cases
- Property/Land issues
Cases resolved by District DoJ since 109 cases completely resolved through the mediation of
2010
district Huquq office
Cases referred out since 2010
149 cases are referred out to the court, and remaining 289
cases are pending within the district Huquq office
Random selection of cases managed by the district DoJ office/ Document review
Case ID
Case type
Case initiation date
Reg. No-43-344
Reg.No-151-444
Loan/Debt
Loan/Debt
17-9-1389
6-10-1391
Case went through the
following steps
Through district DoJ office
Through district DoJ office
Case follow up
and end date
20-9-1389
9-10-1391
Case Study:
X who is a resident of Injil district reached the district DoJ office through a written selfrequest for the claim of a loan in the amount of 25,000 Afs to Y named person on 8-91391. Through a written explanation of the defendant by the district DoJ office, he was
convinced to pay the loan to the claimant, including a ten percent fine to the government.
Training Needs Assessment:
Trainings Received
-
Duration
Provider
Legal rights, labor IDLO law,
month
-
Civil
Inheritance law
-
General
management
reforms
18 | P a g e
and Impact of Training
One Improvement
in
efficiencyandeffectiveness
of work
law, IDLO – 15 days
-6 months
and -Herat
provincial
training
Required Trainings
-IT (office)
-Internet packages
-Mid level English Courses
-Refresher training on
Legal
issues
(new
terminologies,
different
laws and policies)
-Civil law, human rights
-Office management and
risk management

19. -
English and IT
department
Availability of required policy documents and Reference Books:
(i) Library with required books: Library is available but lacks most of the required books, articles,
journals and policy related guidelines
(ii) Policy Documents and regular updating: Policy documents available but staff do not have access
to updated information and documents about these policies and strategies.
DISTRICT KURUKH:
Sub-objective 1.1: To assess the actual capacity both in term of quality and quantity of IT equipment
available in all DoJ offices at district level;
Assessment Findings:The below tables show the existing and required capacity of the IT and
other equipment with required specifications:
Electronics and IT Equipment
0
Required
Capacity
1
Digital Camera
0
1
>10 mega pixel
External 3G Devices
0
1
2 G Device
External Hard Disk
0
1
500 GB
Antivirus
0
2
2 User
Finger Print Machine
0
1
158 x 152 pixels
Flash Drive
0
1
16 GB
Laptop
0
1
CORE i7
Printer
0
1
Black and white
Scanner
0
1
Scanner
Security Camera
0
1
1080p Outdoor IP Security Dome Camera
UPS
0
1
> 1KW
Item
Existing Capacity
Desktop
Recommended Specification
Processor2.6 . Ram 3GB . Hard Disk 250GB . CPU
Core 2 duo. LCD Screen 17 inch
Communication Means
Item
Cellphone + SIM CARD
Intercom
Landline
Internet System Using External 3G Devices
19 | P a g e
Existing Capacity
0
0
0
0
1
3
No Landline Coverage
1
Recommended
Specification
Required Capacity
2G

20. Sub-objective 1.2: To assess the actual status of office space, furniture and electric power capacity of
all DoJ offices at district level;
Assessment Findings: The below table shows the existing and required capacity of the office space,
furniture and availability of electricity with required specifications:
Furniture and Office Space/ Set up
Office Chairs
Existing
Capacity
0
Office Desks
2
Poor
2
Wooden
White Boards
1
Ordinary
1
Ordinary
Green Boards
0
2
Ordinary (100*60 cm)
Documents-Shelves/Cabinets
0
2
Metal
Chairs for Clients/ Guests
2
Poor
6
Bench-wooden
1
Poor
2
Own setup is required, the
Item
Condition
Required
Capacity
2
Specification of Required Items
Wooden
already existing set up is joint
Office Rooms
with the court
Bathrooms
One ordinary and shared
1
3*2 meters
Dining / Meeting Room
Not available
1
At least 4*6 meters
Waiting Area
Not existed
1
4*4 meters
Fire and protection System
Not in place
1
As applicable
Public electricity is not available, solar system is recommended as the best
Electrical Power Supply
option
Required Capacity: 3*150 KW plates + 3 * 150 KW Batteries and one 5 KW UPS
Sub-objective 2.1:Mapping out the existing HR composition of the DoJ district offices based on
Tashkeel with a focus on the role, age, gender, qualification, background and proficiency of the staff.
Staffing details of the DoJ office at district level:
(i)
(ii)
(iii)
There is a total of three staff members working at the district Huquq office (given in the table
below)
All of them are permanent employees of the government
There were no absentees
Title
Age and
Gender
Qualification
Experience
Legal Manager
57 Y M
12th grade passed
21Years
Technical officer
50 Y M
12th grade passed
7 Years
20 | P a g e
Proficiency
-Proficient in Dari and Pashtu
-Computer Literate (word program
only)
-Basic English literacy
-Proficient in Dari and Pashtu

21. Cleaner/Guard
35 Y M
-
6 Years
-Basic computer literacy
- Basic English literacy
- Competent
Sub-objective 2.2: Qualitative and Quantitative assessment of the work undertaken by the DoJ
district offices (case management capacity)
Case Management Information: Cases are usually followed and managed by the district DoJ office
(Huquq office).
Basic Information
Management Information System:
No of Cases received since 2010
Case categories
Cases resolved by District DoJ since 2010
Cases referred out since 2010
Manual system-no computerized MIS available
257 cases
- Family issues
- Loans/ Debts cases
- Property/Land issues
95 cases completely resolved through the mediation of
district DoJ office
66 cases are referred out to the court and the remaining
cases are pending within the district Huquq office
Random selection of Cases Managed: Document review
Case ID
Case type
Case initiation date
Reg. No-4-29
Reg.No-11-81
Reg.No-6-40
Family Issue
Property/ Land
Loan/Debt
2-4-1389
9-8-1391
11-5-1392
Case went through the
following steps
Through district Huquq
Through district Huquq
Through district Huquq
Case follow up
and end date
15-4-1389
27-8-1391
12-5-1392
Case Study:
X named person, a resident of Kurukh district reached the district DoJ office through a
written self-request for the claim of a loan in the amount of 180,000 Afs to Y named
person on 21-5-1392. Through a written explanation by the district DoJ office, the
defendant was convinced to pay the loan to the claimant in three installments, including
a ten percent fine to the government. The first installment amounted to 47,000 AFN was
paid cash and the remaining amount was agreed to be paid in two years.
Training Need Assessment:
Trainings Received
21 | P a g e
Duration
Provider
and Impact of Training
Required Trainings

22. -
Family Rights
-20 days
-
Afghan Constitution
-1 day
-
Civil Law
- One month
-
- Improvement in
efficiency
and
effectiveness
of
work
Human
Rights, - 10 days
Business law and
Labor law
All above trainings
are provided by
IDLO
-IT (office)
-Internet packages
-Mid level English Course
-Refresher training on Legal
issues (new terminologies,
different laws and policies)
-Civil law, Human rights
-Office Management and
Risk Management
Availability of required policy documents and Reference Books:
(i)
(ii)
Library with required books: Not available
Policy Documents and regular updating: Policy documents available but staffs do not have
access to updated information and documents about these policies and strategies.
DISTRICT GUZARA:
Sub-objective 1.1: To assess the actual capacity both in terms of quality and quantity of IT equipment
available in all DoJ offices at district level;
Assessment Findings: The below tables show the existing and required capacity of the IT and
other equipment with required specifications:
Electronics and IT Equipment
0
Required
Capacity
1
Digital Camera
0
1
>10 mega pixel
External 3G Devices
0
1
2 G Device
External Hard Disk
0
1
500 GB
Antivirus
0
2
2 User
Finger Print Machine
0
1
158 x 152 pixels
Flash Drive
0
1
16 GB
Laptop
0
1
CORE i7
Printer
0
1
Black and white
Scanner
0
1
Scanner
Security Camera
0
1
1080p Outdoor IP Security Dome Camera
UPS
0
1
> 1KW
Item
Desktop
22 | P a g e
Existing Capacity
Recommended Specification
Processor 2.6. Ram 3GB. Hard Disk 250GB.
CPU Core 2 duo LCD Screen 17 inch

23. Communication Means
Item
Recommended
Specification
Existing Capacity
Required Capacity
0
0
0
0
1
3
No Landline Coverage
1
Cellphone + SIM CARD
Intercom
Landline
Internet System Using External 3G Devices
2G
Sub-objective 1.2: To assess the actual status of office space, furniture and electric power capacity of
all DoJ offices at district level;
Assessment Findings: The below table shows the existing and required capacity of the office space,
furniture and availability of electricity with required specifications:
Furniture and Office Space/ Set up
Office Chairs
Existing
Capacity
2
Good
Required
Capacity
0
Office Desks
2
Poor
2
Wooden
White Boards
0
1
Ordinary
Green Boards
0
1
Ordinary (100*60 cm)
Documents-Shelves/Cabinets
0
2
Metal
Chairs for Clients/ Guests
4
Good
6
Bench-wooden
Office Rooms
2
DoJ property
0
Good condition
Bathrooms
1
Good
Not available
1
At least 4*6 meters
1
0
Item
Dining / Meeting Room
Waiting Area
Condition
Fire and protection System
Not in place
1
Electrical Power Supply
Specification of Required
Items
Wooden
As applicable
Public electricity is available,
Sub-objective 2.1:Mapping out the existing HR composition of the DoJ district offices based on
Tashkeel with a focus on the role, age, gender, qualification, background and proficiency of the staff.
Staffing details of the Department of Justice at the District Level:
(i) There are a total of three staff members working at the DoJ at the district levels (given in the
table below)
(ii) All of the three staff members are permanent employees of the government
(iii) There were no absentees
Title
Age and
Gender
Qualification
Experience
Proficiency
Legal Manager
33 Y M
12th grade passed and
7 Years
-Proficient in Dari and 80% Pashtu
23 | P a g e

24. currently in 3rd year in
the faculty of law and
political science in a
private institute
-Computer Literate (Basics)
-Basic English literacy
Technical officer
37 Y M
12th grade passed
9 Years
Cleaner/Guard
50 Y M
-
12 Years
-Proficient in Dari and Pashtu
-Basic computer literacy
- Basic English literacy
- Competent
Sub-objective 2.2: Qualitative and Quantitative assessment of the work undertaken by the DoJ
district offices (case management capacity)
Case Management Information:These cases are usually followed and managed by the DoJ office at
district level (Huquq office).
Basic Information
Management Information System:
No of Cases received since 2010
Case categories
Cases resolved by District DoJ since 2010
Cases referred out since 2010
Manual system-no computerized MIS available
958 cases
- Family issues
- Loans/ Debts cases
- Property/Land issues
- Business issues
66 cases completely resolved by the district DoJ office
171 cases are referred out to the court and the remaining
cases are pending within the district Huquq office
Random selection of cases managed by the district DoJ office/ Document review
Case ID
Case type
Case initiation date
Reg. No-10-74
Reg.No-39-120
Reg.No-67-209
Debt/Loan
Property/ Land
Family issue
12-3-1392
24-2-1391
1-8-1389
Case went through the
following steps
Through district DoJ office
Through district DoJ office
Through district DoJ office
Case follow up
and end date
12-3-1392
30-2-1391
4-8-1389
Training Need Assessment:
Trainings Received
-
Duration
Provider
General Management, -6 months
English and computer -Provincial
training
department
24 | P a g e
and Impact of Training
Required Trainings
- Improvement in -IT (office)
efficiency
and -Internet packages
effectiveness of work -Mid level English Course
-Refresher training on Legal

25. -
Family Rights and - 40 days
Principles of Human - IDLO
Rights
-
issues
-Office Management and
Risk Management
Methods
and -3 days
techniques of Public -NRC
awareness
Availability of required policy documents and Reference Books:
(i)
(ii)
Library with required books: Library is available but lacks most of the required books, articles,
journals and policy related guidelines
Policy Documents and regular updating: Policy documents available, but staff do not have
access to updated information and documents about these policies and strategies.
DISTRICT GHORIAN:
Sub-objective 1.1: To assess the actual capacity both in terms of quality and quantity of IT equipment
available in all DoJ offices at district level;
Assessment Findings: The below tables shows the existing and required capacity of the IT and
other equipment with required specifications:
Electronics and IT Equipment
Existing
Capacity
0
Required
Capacity
1
Digital Camera
0
1
>10 mega pixel
External 3G Devices
0
1
2 G Device
External Hard Disk
0
1
500 GB
Antivirus
0
2
2 User
Finger Print Machine
0
1
158 x 152 pixels
Flash Drive
0
1
16 GB
Laptop
0
1
CORE i7
Printer
0
1
Black and white
Scanner
0
1
Scanner
Security Camera
0
1
1080p Outdoor IP Security Dome Camera
UPS
0
1
> 1KW
Item
Desktop
25 | P a g e
Recommended Specification
Processor 2.6. Ram 3GB. Hard Disk 250GB. CPU
Core 2 duo LCD Screen 17 inch

26. Communication Means
Item
Existing Capacity
Cellphone + SIM CARD
Intercom
Landline
Internet System Using External 3G Devices
0
0
0
0
1
3
No Landline Coverage
1
Recommended
Specification
Required Capacity
2G
Sub-objective 1.2: To assess the actual status of office space, furniture and electric power capacity of
all DoJ offices at district level;
Assessment Findings: The below table shows the existing and required capacity of the office space,
furniture and availability of electricity with required specifications:
Furniture and Office Space/ Set up
Existing
Item
Capacity
2
Office Chairs
Poor
Required
Capacity
2
Poor
2
Wooden
Condition
Specification of Required
Items
Wooden
Office Desks
2
White Boards
0
1
Ordinary
Green Boards
0
1
Ordinary (100*60 cm)
Documents-Shelves/Cabinets
1
Good
1
Metal
Chairs for Clients/ Guests
3
Poor
8
Bench-wooden
Office Rooms
1
1
4*6 meters
Bathrooms
0
1
3*2 meters, modern system
Dining / Meeting Room
Not available
1
At least 4*6 meters
Waiting Area
Not existed
1
4*4 meters
Fire and protection System
Not in place
1
As applicable
Good, DoJ property
Public electricity is not available, solar system is recommended as the best
Electrical Power Supply
option
Required Capacity: 3*150 KW plates + 3 * 150 KW Batteries and one 5 KW UPS
Sub-objective 2.1: Mapping out the existing HR composition of the DoJ district offices based on
Tashkeel with a focus on the role, age, gender, qualification, background and proficiency of the staff.
Staffing details of the Department of Justice at the District Level:
(i) There are a total of three staff members working at the DoJ at the district level (given in the
table below)
(ii) All of the three staff members are permanent employees of the government
(iii) There were no absentees
26 | P a g e

27. Title
Age and
Gender
Qualification
Experience
Legal Manager
45 Y M
12th grade passed
16Years
Technical officer
32 Y M
14th grade passed
7 Years
Cleaner/Guard
55 Y M
No
9 Years
Proficiency
-Proficient in Dari and Pashtu
-Computer Literate (Basics)
-Basic English literacy
-Proficient in Dari and Pashtu
-Basic computer literacy
- Basic English literacy
- Competent
Sub-objective 2.2: Qualitative and Quantitative assessment of the work undertaken by the DoJ
district offices (case management capacity)
Case Management Information: Cases are usually followed and managed by the DoJ office at district
level (Huquq office).
Basic Information
Management Information System:
No of Cases received since 2010
Case categories
Cases resolved by District DoJ since 2010
Cases referred out since 2010
Manual system-no computerized MIS available
814 cases
- Family issues
- Loans/ Debts cases
- Property/Land issues
190 cases completely resolved by the district DoJ office
130 cases are referred out to the court and the remaining
cases are pending within the district Huquq office
Random selection of cases managed by the district DoJ office/ Document review
Case ID
Case type
Case initiation date
Reg. No-2-12
Reg.No-12-143
Reg.No-14-180
Loan/Debt
Loan/Debt
Family
12-1-1392
1-5-1390
30-11-1391
Case went through the
following steps
Through district DoJ office
Through district DoJ office
Through district DoJ office
Case follow up
and end date
24-1-1392
13-5-1390
4-7-1391
Training Needs Assessment:
Trainings Received
-
Duration
Provider
Constitutional
law, 15 days
criminal law, business
law, structure and
authority of attorney
27 | P a g e
and Impact of Training
- Improvement in
efficiency
and
effectiveness
of
work
Required Trainings
-IT (office)
-Internet packages
-Mid level English Course
-Refresher training on Legal

28. general
courtsoffices
-
and
issues
-Office Management and
Risk Management
Civil law, human -15 days
rights and inheritance
law
All these trainings
are provided by
IDLO
Availability of required policy documents and Reference Books:
(i)
(ii)
Library with required books: Available but does not have sufficient and required books
Policy Documents and regular updating: Policy documents available, but staff do not have
access to updated information and documents about these policies and strategies.
DISTRICT ZINDAJAN:
Sub-objective 1.1: To assess the actual capacity both in terms of quality and quantity of IT equipment
available in all DoJ offices at district level;
Assessment Findings: The below tables show the existing and required capacity of the IT and
other equipment with required specifications:
Electronics and IT Equipment
0
Required
Capacity
1
Digital Camera
0
1
>10 mega pixel
External 3G Devices
0
1
2 G Device
External Hard Disk
0
1
500 GB
Antivirus
0
2
2 User
Finger Print Machine
0
1
158 x 152 pixels
Flash Drive
0
1
16 GB
Laptop
0
1
CORE i7
Printer
0
1
Black and white
Scanner
0
1
Scanner
Security Camera
0
1
1080p Outdoor IP Security Dome Camera
UPS
0
1
> 1KW
Item
Desktop
28 | P a g e
Existing Capacity
Recommended Specification
Processor 2.6. Ram 3GB. Hard Disk 250GB. CPU
Core 2 duoLCD Screen 17 inch

29. Communication Means
Item
Existing Capacity
0
0
0
0
1
3
No Landline Coverage
1
Recommended
Specification
Required Capacity
Cellphone + SIM CARD
Intercom
Landline
Internet System Using External 3G Devices
2G
Sub-objective 1.2: To assess the actual status of office space, furniture and electric power capacity of
all DoJ offices at district level;
Assessment Findings: The below table shows the existing and required capacity of the office space,
furniture and availability of electricity with required specifications:
Furniture and Office Space/ Set up
Office Chairs
Existing
Capacity
1
Good
Required
Capacity
1
Office Desks
1
Poor
2
Wooden
White Boards
0
1
Ordinary
Green Boards
0
1
Ordinary (100*60 cm)
Documents-Shelves/Cabinets
1
1
Metal
Chairs for Clients/ Guests
4
10
Bench-wooden
2
6*4 meters
1
2*3 modern system is required
Item
Condition
Poor
Single room but not owned
Office Rooms
Not owned
Bathrooms
Specification of Required Items
Wooden
Dining / Meeting Room
Not available
1
At least 4*6 meters
Waiting Area
Not existed
1
4*4 meters
Fire and protection System
Not in place
1
As applicable
Public electricity is not available, solar system is recommended as the best
Electrical Power Supply
option
Required Capacity: 3*150 KW plates + 3 * 150 KW Batteries and one 5 KW UPS
Sub-objective 2.1: Mapping out the existing HR composition of the DoJ district offices based on
Tashkeel with a focus on the role, age, gender, qualification, background and proficiency of the staff.
Staffing details of the Department of Justice at the District Level:
(i)
(ii)
There are a total of three staff members in the actual structure while the position of technical
officer has been vacant for the last few months
All of the three staff members are permanent employees of the government
Title
29 | P a g e
Age and
Gender
Qualification
Experience
Proficiency

30. Legal Manager
27 Y M
BA Faculty of Sharia
(Islamic Law)
HeratUniversity
Technical officer
Cleaner/Guard
55 Y M
Primary education
2 Years
-Proficient in Dari and 50% Pashtu
and 90% Arabic
-Computer Literate (Basics)
-Basic English literacy
Position Vacant
12 Years
- Efficient in his work
Sub-objective 2.2: Qualitative and Quantitative assessment of the work undertaken by the DoJ
district offices (case management capacity)
Case Management Information: Cases are usually followed and managed by the DoJ office at district
level (Huquq office).
Basic Information
Management Information System:
No of Cases received since 2010
Case categories
Cases resolved by District DoJ since 2010
Cases referred out since 2010
Manual system-no computerized MIS available
136 cases
- Family issues
- Loans/ Debts cases
- Property/Land issues
57 cases completely resolved
24 cases are referred out to the court and the remaining
cases are pending within the district Huquq office
Random selection of cases managed/ Document review
Case ID
Case type
Case initiation date
Reg. No-4-10
Reg.No-7-6
Reg.No-8-20
Debt/Loan
Property/ Land
Loan/Debt
18-1-1389
18-4-1390
20-2-1392
Case went through the
following steps
Through district DoJ office
Through district DoJ office
Through district DoJ office
Case follow up
and end date
29-2-1389
26-4-1390
5-4-1392
Case Study:
X daughter of Y named person, a resident of Zindajan district, reached the DoJ office at
the district level and requested that the land of her deceased father and brother be
acquired. The complete inherited land was illegally seized by her uncle.
As this is an inherited case, the land according to the law has to be divided equally
between two brothers (her uncle and father as the actual owners). In this case, the uncle
seized the entire estate of the land. The district DoJ according to the law decided that
half of the total land should be given to the family of the deceased person and the other
half of the land should be given to the uncle. The case was settled in two days.
30 | P a g e

31. Training Need Assessment:
Trainings Received
-
-
Duration
Provider
Good
Governance, -2 week
constitution law and
office management
and Impact of Training
- Improvement in
efficiency
and
effectiveness
of
work
Civil law, human -Two week
rights and inheritance
rights
All these trainings
are provided by
IDLO and National
Youth NGO
Required Trainings
-IT (office)
-Internet packages
-Mid level English Course
-Refresher training on Legal
issues
-Office Management and
Risk Management
Availability of required policy documents and Reference Books:
(i) Library with required books: Not available but promised by provincial directorate of justice for
the establishment of a Library
(ii) Policy Documents and regular updating: Policy documents available, but staff do not have access
to updated information and documents about these policies and strategies.
DISTRICT KOHSAN:
Sub-objective 1.1: To assess the actual capacity both in terms of quality and quantity of IT equipment
available in all DoJ offices at district level;
Assessment Findings:The below tables show the existing and required capacity of the IT and
other equipment with required specifications:
Electronics and IT Equipment
0
Required
Capacity
1
Digital Camera
0
1
>10 mega pixel
External 3G Devices
0
1
2 G Device
External Hard Disk
0
1
500 GB
Antivirus
0
2
2 User
Finger Print Machine
0
1
158 x 152 pixels
Flash Drive
0
1
16 GB
Laptop
0
1
CORE i7
Item
Desktop
31 | P a g e
Existing Capacity
Recommended Specification
Processor 2.6. Ram 3GB. Hard Disk 250GB. CPU
Core 2 duo LCD Screen 17 inch

32. Printer
0
1
Black and white
Scanner
0
1
Scanner
Security Camera
0
1
1080p Outdoor IP Security Dome Camera
UPS
0
1
> 1KW
Communication Means
Item
Existing Capacity
Cellphone + SIM CARD
Intercom
Landline
Internet System Using External 3G Devices
0
0
0
0
1
3
No Landline Coverage
1
Recommended
Specification
Required Capacity
2G
Sub-objective 1.2: To assess the actual status of office space, furniture and electric power capacity of
all DoJ offices at district level;
Assessment Findings: The below table shows the existing and required capacity of the office space,
furniture and availability of electricity with required specifications:
Furniture and Office Space/ Set up
Existing
Item
Capacity
0
Office Chairs
Condition
Poor
Required
Capacity
2
Specification of Required Items
Wooden
Office Desks
1
White Boards
0
1
Ordinary
Green Boards
0
1
Ordinary (100*60 cm)
Documents-Shelves/Cabinets
1
2
Metal
Chairs for Clients/ Guests
0
8
Bench-wooden
Office Rooms
1
2
4*6 meters
Bathrooms
0
1
3*2 meters
1
At least 4*6 meters
Poor
Good but rented
Not available
Dining / Meeting Room
2
Wooden
Waiting Area
Not existed
1
4*4 meters
Fire and protection System
Not in place
1
As applicable
Public electricity is not available, solar system is recommended as the best
Electrical Power Supply
option
Required Capacity: 3*150 KW plates + 3 * 150 KW Batteries and one 5 KW UPS
Sub-objective 2.1: Mapping out the existing HR composition of the DoJ district offices based on
Tashkeel with a focus on the role, age, gender, qualification, background and proficiency of the staff.
32 | P a g e

33. Staffing details of the Department of Justice at the District Level:
(i)
(ii)
(iii)
There are a total of three staff members working at the DoJ at the district level (given in the
table below)
All of the three staff members are permanent employees of the government
There were no absentees
Title
Age and
Gender
Qualification
Experience
th
Legal Manager
57 Y M
12 grade passed
24Years
Technical officer
55 Y M
12th grade passed
20 Years
Cleaner/Guard
55 Y M
Primary education
5 Years
Proficiency
-Proficient in Dari and Pashtu
-Computer Literate (Basics)
-Basic English literacy
-Proficient in Dari and Pashtu
-Basic computer literacy
- Basic English literacy
- Competent
Sub-objective 2.2: Qualitative and Quantitative assessment of the work undertaken by the DoJ
district offices (case management capacity)
Case Management Information:Cases are usually followed and managed by the district DoJ office
(Huquq office).
Basic Information
Management Information System:
No of Cases received since 2010
Case categories
Cases resolved by District DoJ since 2010
Cases referred out since 2010
Manual system-no computerized MIS available
269cases
- Family issues
- Loans/ Debts cases
- Property/Land issues
56 cases completely resolved by the district DoJ office
17cases are referred out to the court and the remaining
cases are pending within the district Huquq office
Random selection of cases managed/ Document review
Case ID
Case type
Case initiation date
Reg. No-12-21
Reg.No-5-24
Reg.No-10-8
Family
Loan/Debt
Loan/Debt
2-6-1392
15-1-1391
2-2-1392
33 | P a g e
Case went through the
following steps
Through district DoJ office
Through district DoJ office
Through district DoJ office
Case follow up
and end date
4-6-1392
12-2-1391
14-2-1392

34. Case Study*:
X named woman reached the district DoJ office for misbehavior of her husband.She was
being abused by her husband and her basic life needs including medical treatment were
not arranged by her husband. Through written explanation including proper reasoning,
her husband was found to be derelict in his duties to his wife. The district DoJ office
according to the law and request of the claimant decided that her husband should pay in
the amount of 60000 AFN in order for the woman to continue on with her life. At first he
refused, but later the DoJ office at the district level convinced him to pay the stated
amount for his wife’s expenses. Thus he finally agreed to pay this amount within one
week including a ten percent fine to the government.
* The mediation of the district DoJ office refers only to the civil aspects of the case.
Training Need Assessment:
Trainings Received
-
-
Duration
Provider
Constitutional
law, 21 days
business
law,
principles of criminal
law and authority of
attorneys
and Impact of Training
- Improvement in
efficiency
and
effectiveness
of
work
Civil law, human -Two weeks
rights and inheritance
law, labor law
All above trainings
are provided by
IDLO
-All legal
Huquq
contents
of -Three
NRC
Days
Required Trainings
-IT (office)
-Internet packages
-Mid level English Course
-Refresher training on Legal
issues
-Office Management and
Risk Management
by
Availability of required policy documents and Reference Books:
(i)
(ii)
Library with required books: not available
Policy Documents and regular updating: Policy documents available, but staff do not have
access to updated information and documents about these policies and strategies.
DISTRICT KESHK:
Sub-objective 1.1: To assess the actual capacity both in term of quality and quantity of IT equipment
available in all DoJ offices at district level;
34 | P a g e

35. Assessment Findings:The below tables show the existing and required capacity of the IT and
other equipment with required specifications:
Electronics and IT Equipment
0
Required
Capacity
1
Digital Camera
0
1
>10 mega pixel
External 3G Devices
0
1
2 G Device
External Hard Disk
0
1
500 GB
Antivirus
0
2
2 User
Finger Print Machine
0
1
158 x 152 pixels
Flash Drive
0
1
16 GB
Laptop
0
1
CORE i7
Printer
0
1
Black and white
Scanner
0
1
Scanner
Security Camera
0
1
1080p Outdoor IP Security Dome Camera
UPS
0
1
> 1KW
Item
Existing Capacity
Desktop
Recommended Specification
Processor 2.6. Ram 3GB. Hard Disk 250GB. CPU
Core 2 duoLCD Screen 17 inch
Communication Means
Item
Existing Capacity
Cellphone + SIM CARD
Intercom
Landline
Internet System Using External 3G Devices
0
0
0
0
1
3
No Landline Coverage
1
Recommended
Specification
Required Capacity
2G
Sub-objective 1.2: To assess the actual status of office space, furniture and electric power capacity of
all DoJ offices at district level;
Assessment Findings: The below table shows the existing and required capacity of the office space,
furniture and availability of electricity with required specifications:
Furniture and Office Space/ Set up
Office Chairs
Existing
Capacity
1
Good
Required
Capacity
1
Office Desks
2
Poor
2
Wooden
White Boards
1
0
Ordinary
Green Boards
0
1
Ordinary (100*60 cm)
Documents-Shelves/Cabinets
1
1
Metal
Chairs for Clients/ Guests
5
6
Bench-wooden
Item
35 | P a g e
Condition
Poor
Specification of Required Items
Wooden

36. Single and district
Office Rooms
2
6*4 meters
administration‟s property
Bathrooms
Single and shared with other departments
3*2 meters
Dining / Meeting Room
Not available
1
At least 4*6 meters
Waiting Area
Enough but shared
1
4*4 meters
Fire and protection System
Not in place
1
As applicable
Public electricity is not available, solar system is recommended as the best
Electrical Power Supply
option
Required Capacity: 3*150 KW plates + 3 * 150 KW Batteries and one 5 KW UPS
Sub-objective 2.1:Mapping out the existing HR composition of the DoJ district offices based on
Tashkeel with a focus on the role, age, gender, qualification, background and proficiency of the staff.
Staffing details of the Department of Justice at the District Level:
(i)
(ii)
(iii)
There are a total of three staff members working at the DoJ office at the district level (given in
the table below)
All of the three staff members are permanent employees of the government
There were no absentees
Title
Age and
Gender
Qualification
Experience
Legal Manager
57 Y M
BA Sharia Kabul
University
Technical officer
55 Y M
12th grade passed
8 Years
Cleaner/Guard
55 Y M
No
7 Years
22Years
Proficiency
-Proficient in Dari and Pashtu,
Arabic
-Computer Literate (Basics)
-Basic English literacy
-Proficient in Dari
-Basic computer literacy
- Basic English literacy
- Competent
Sub-objective 2.2: Qualitative and Quantitative assessment of the work undertaken by the DoJ
district offices (case management capacity)
Case Management Information: Cases are usually followed and managed by the DoJ office at district
level (Huquq office).
Basic Information
Management Information System:
No of Cases received since 2010
Case categories
36 | P a g e
Manual system-no computerized MIS available
326 cases
- Family issues
- Loans/ Debts cases

37. Cases resolved by District DoJ since 2010
Cases referred out since 2010
- Property/Land issues
44 cases completely resolved by the district DoJ office
65 cases are referred out to the court and the remaining
cases are pending within the district Huquq office
Random selection of cases managed/ Document review
Case ID
Case type
Case initiation date
Reg. No-4-10
Reg.No-19-51
Reg.No-3-21
Debt/Loan
Loan/Debt
Loan/Debt
18-1-1389
22-6-1390
6-2-1391
Case went through the
following steps
Through district DoJ office
Through district DoJ office
Through district DoJ office
Case follow up
and end date
29-2-1389
30-6-1390
6-3-1391
Case Study:
X named person reached the district DoJ office for the claim of loss occurred to his newly
grown trees due to grazing of Y’s animals on the claimant’s property. The trees were
planted across a 100 m canal/stream. As the trees grew across the public way, the
claimant according to Huquq office cannot claim for the loss occurred. The claimant was
convinced by the district DoJ office and the issue was resolved the same day.
Training Needs Assessment:
Trainings Received
Required Trainings
-
-IT (office)
-Internet packages
-Mid level English Course
-Refresher training on Legal
issues
-Office Management and
Risk Management
-
-
Duration
and Impact of Training
Provider
Business law and One week by - Improvement in
business rights,
USAID
efficiency
and
effectiveness
of
Civil law, human One month by work
rights, child rights, IDLO
inheritance and labor
laws
Office administration Three days by
and
technical Provincial
DoJ
overview of their office
working procedures
Availability of required policy documents and Reference Books:
(i)
(ii)
Library with required books: Not available
Policy Documents and regular updating: Policy documents available, but staffs do not have
access to updated information and documents about these policies and strategies.
37 | P a g e

38. DISTRICT KESHK KOHNA:
Sub-objective 1.1: To assess the actual capacity both in term of quality and quantity of IT equipment
available in all DoJ offices at district level;
Assessment Findings:The below tables show the existing and required capacity of the IT and
other equipment with required specifications:
Electronics and IT Equipment
0
Required
Capacity
1
Digital Camera
0
1
>10 mega pixel
External 3G Devices
0
1
2 G Device
External Hard Disk
0
1
500 GB
Antivirus
0
2
2 User
Finger Print Machine
0
1
158 x 152 pixels
Flash Drive
0
1
16 GB
Laptop
0
1
CORE i7
Printer
0
1
Black and white
Scanner
0
1
Scanner
Security Camera
0
1
1080p Outdoor IP Security Dome Camera
UPS
0
1
> 1KW
Item
Existing Capacity
Desktop
Recommended Specification
Processor 2.6. Ram 3GB. Hard Disk 250GB. CPU
Core 2 duoLCD Screen 17 inch
Communication Means
Item
Existing Capacity
Cellphone + SIM CARD
Intercom
Landline
Internet System Using External 3G Devices
0
0
0
0
1
3
No Landline Coverage
1
Recommended
Specification
Required Capacity
2G
Sub-objective 1.2: To assess the actual status of office space, furniture and electric power capacity of
all DoJ offices at district level;
Assessment Findings: The below table shows the existing and required capacity of the office space,
furniture and availability of electricity with required specifications:
Furniture and Office Space/ Set up
Item
Office Chairs
38 | P a g e
Existing
Capacity
0
Condition
Required
Capacity
2
Specification of Required Items
Wooden

39. Office Desks
0
2
Wooden
White Boards
0
1
Ordinary
Green Boards
0
1
Ordinary (100*60 cm)
Documents-Shelves/Cabinets
0
2
Metal
Chairs for Clients/ Guests
0
8
Bench-wooden
2
Own setup is required
Ordinary
One room and is the property
Office Rooms
of the district office
Bathrooms
Single and shared with other departments
New bathroom is required
Dining / Meeting Room
Not available
1
At least 4*6 meters
Waiting Area
Not existed
1
4*4 meters
Fire and protection System
Not in place
1
As applicable
Public electricity is not available, solar system is recommended as the best
Electrical Power Supply
option
Required Capacity: 3*150 KW plates + 3 * 150 KW Batteries and one 5 KW UPS
Sub-objective 2.1: Mapping out the existing HR composition of the DoJ district offices based on
Tashkeel with a focus on the role, age, gender, qualification, background and proficiency of the staff.
Staffing details of the Department of Justice at the District Level:
(i)
(ii)
(iii)
There are a total of three staff members working at the DoJ office at the district level (given in
the table below)
All of the three staff members are permanent employees of the government
There were no absentees
Title
Age and
Gender
Qualification
Experience
Legal Manager
30 Y M
14thFiqa and Law
2 Years
Technical officer
48 Y M
12th grade passed
9 Years
Cleaner/Guard
35 Y M
No
4 Years
Proficiency
-Proficient in Dari
-Computer Literate (Basics)
-Basic English literacy
-Proficient in Dari
-Basic computer literacy
- Basic English literacy
- Competent
Sub-objective 2.2: Qualitative and Quantitative assessment of the work undertaken by the DoJ
district offices (case management capacity)
Case Management Information: Cases are usually followed and managed by the district DoJ office
(Huquq office).
39 | P a g e

40. Basic Information
Management Information System:
No of Cases received since 2010
Case categories
Cases resolved by District DoJ since 2010
Cases referred out since 2010
Manual system-no computerized MIS available
126 cases
- Family issues
- Loans/ Debts cases
- Property/Land issues
15 cases completely resolved by the district DoJ office
25 cases are referred out to the court and the remaining
cases are pending within the district Huquq office
Random selection of cases managed/ Document review
Case ID
Case type
Case initiation date
Reg. No-5-10
Reg.No-37-28
Reg.No-24-7
Property issue
Property issue
Loan/Debt
1-7-1389
16-9-1391
24-4-1392
Case went through the
following steps
Through district DoJ office
Through district DoJ office
Through district DoJ office
Case follow up
and end date
1-5-1389
19-9-1391
30-4-1392
Training Need Assessment:
Trainings Received
Duration
and Impact of Training
Provider
-Civil law, human rights 13 days by IDLO
- Improvement in
and principles of court
efficiency
and
decisions
effectiveness
of
work
Required Trainings
-IT (office)
-Internet packages
-Mid level English Course
-Refresher training on Legal
issues
-Office Management and
Risk Management
Availability of required policy documents and Reference Books:
(i)
(ii)
Library with required books: not available
Policy Documents and regular updating: Policy documents available, but staffs do not have
access to updated information and documents about these policies and strategies.
DISTRICT ADRASKAN:
Sub-objective 1.1: To assess the actual capacity both in term of quality and quantity of IT equipment
available in all DoJ offices at district level;
40 | P a g e

41. Assessment Findings:The below tables show the existing and required capacity of the IT and
other equipment with required specifications:
Electronics and IT Equipment
0
Required
Capacity
1
Digital Camera
0
1
>10 mega pixel
External 3G Devices
0
1
2 G Device
External Hard Disk
0
1
500 GB
Antivirus
0
2
2 User
Finger Print Machine
0
1
158 x 152 pixels
Flash Drive
0
1
16 GB
Laptop
0
1
CORE i7
Printer
0
1
Black and white
Scanner
0
1
Scanner
Security Camera
0
1
1080p Outdoor IP Security Dome Camera
UPS
0
1
> 1KW
Item
Existing Capacity
Desktop
Recommended Specification
Processor 2.6. Ram 3GB. Hard Disk 250GB. CPU
Core 2 duo LCD Screen 17 inch
Communication Means
Item
Existing Capacity
Cellphone + SIM CARD
Intercom
Landline
Internet System Using External 3G Devices
0
0
0
0
1
3
No Landline Coverage
1
Recommended
Specification
Required Capacity
2G
Sub-objective 1.2: To assess the actual status of office space, furniture and electric power capacity of
all DoJ offices at district level;
Assessment Findings: The below table shows the existing and required capacity of the office space,
furniture and availability of electricity with required specifications:
Furniture and Office Space/ Set up
Office Chairs
Existing
Capacity
0
Office Desks
1
White Boards
Item
Condition
Specification of Required Items
Wooden
2
Wooden
0
1
Ordinary
Green Boards
0
1
Ordinary (100*60 cm)
Documents-Shelves/Cabinets
0
2
Metal
Chairs for Clients/ Guests
10
4
Bench-wooden
41 | P a g e
Poor
Required
Capacity
2
4 Poor

42. One single room, in good
2
Own setup is required. The
condition and is provided by
already existing set up is joint
district administration
Office Rooms
with the Court
Bathrooms
Single and shared with other departments
Individual bathroom is required
Dining / Meeting Room
Not available
1
At least 4*6 meters
Waiting Area
Not existed
1
4*4 meters
Fire and protection System
Not in place
1
As applicable
Public electricity is not available, solar system is recommended as the best
Electrical Power Supply
option
Required Capacity: 3*150 KW plates + 3 * 150 KW Batteries and one 5 KW UPS
Sub-objective 2.1: Mapping out the existing HR composition of the DoJ district offices based on
Tashkeel with a focus on the role, age, gender, qualification, background and proficiency of the staff.
Staffing details of the Department of Justice at the District Level:
(i)
(ii)
There are a total of three staff members, however the position of Huquq manager is vacant
and the technical officer is acting as Huquq manager. We were told that the position is
announced and will be filled soon
The available two staff members are permanent employees of the government
Title
Acting Huquq
Manager/
Technical officer
Cleaner/Guard
Age and
Gender
32 Y M
45 Y M
Qualification
Experience
12th Passed and
currently enrolled
student in Law
No
11Years
11 Years
Proficiency
-Proficient in Dari and Pashtu
-Computer Literate (Basics)
-Basic English literacy
- Competent
Sub-objective 2.2: Qualitative and Quantitative assessment of the work undertaken by the DoJ
district offices (case management capacity)
Case Management Information: Cases are usually followed and managed by the DoJ office at district
level (Huquq office).
Basic Information
Management Information System:
No of Cases received since 2010
Case categories
Cases resolved by District DoJ since 2010
42 | P a g e
Manual system-no computerized MIS available
401 cases
- Family issues
- Loans/ Debts cases
- Property/Land issues
97 cases completely resolved by the district DoJ office

43. Cases referred out since 2010
97 cases are referred out to the court, 26 cases are
referred out to other departments (police, attorney
general offices and department of the Haj) and the
remaining cases are pending within the district Huquq
office
Random selection of cases managed by the district DoJ office/ Document review
Case ID
Case type
Case initiation date
Reg. No-11-97
Reg.No-1-84
Reg.No-1-43
Debt/Loan
Family issue
Property issue
17-5-1389
23-7-1391
27-3-1392
Case went through the
following steps
Through district DoJ office
Through district DoJ office
Through district DoJ office
Case follow up
and end date
17-5-1389
25-7-1391
3-4-1392
Case Study:
A person requested the district DoJ office (Huquq office) for the re-claim of his house (400
Sq. m) that had been occupied by another person at the time when he was in Iran.
Through written communications and also calls made by the defendant to district DoJ,
the occupier of the land at first refused to meet. The issue was then followed up by
detailed physical verification and inspection by the DoJ, police and court offices. During
inspection it was found that the claimant was right. The DoJ office according to the rules
and regulations handed over the occupied property back to the owner and the issue was
settled in two months.
Training Need Assessment:
Trainings Received
Duration
and Impact of Training
Provider
Civil law, human One month by - Improvement in
rights, criminal law IDLO
efficiency
and
and principles of court
effectiveness
of
decisions
work
Required Trainings
-
-IT (office)
-Internet packages
-Mid level English Course
-Refresher training on Legal
issues
-Office Management and
Risk Management
Availability of required policy documents and Reference Books:
(i)
(ii)
Library with required books: Available with no separate room and required books
Policy Documents and regular updating: Policy documents available, but staff do not have
access to updated information and documents about these policies and strategies.
43 | P a g e

44. DISTRICT SHINDAND:
Sub-objective 1.1: To assess the actual capacity both in term of quality and quantity of IT equipment
available in all DoJ offices at district level;
Assessment Findings:The below tables show the existing and required capacity of the IT and
other equipment with required specifications:
Electronics and IT Equipment
0
Required
Capacity
1
Digital Camera
0
1
>10 mega pixel
External 3G Devices
0
1
2 G Device
External Hard Disk
0
1
500 GB
Antivirus
0
2
2 User
Finger Print Machine
0
1
158 x 152 pixels
Flash Drive
0
1
16 GB
Laptop
0
1
CORE i7
Printer
0
1
Black and white
Scanner
0
1
Scanner
Security Camera
0
1
1080p Outdoor IP Security Dome Camera
UPS
0
1
> 1KW
Item
Existing Capacity
Desktop
Recommended Specification
Processor 2.6. Ram 3GB. Hard Disk 250GB. CPU
Core 2 duoLCD Screen 17 inch
Communication Means
Item
Existing Capacity
Cellphone + SIM CARD
Intercom
Landline
Internet System Using External 3G Devices
0
0
0
0
1
3
No Landline Coverage
1
Recommended
Specification
Required Capacity
2G
Sub-objective 1.2: To assess the actual status of office space, furniture and electric power capacity of
all DoJ offices at district level;
Assessment Findings: The below table shows the existing and required capacity of the office space,
furniture and availability of electricity with required specifications:
Furniture and Office Space/ Set up
Item
Office Chairs
44 | P a g e
Existing
Capacity
0
Condition
Required
Capacity
2
Specification of Required Items
Wooden

45. Office Desks
1
White Boards
Poor
2
Wooden
0
1
Ordinary
Green Boards
0
2
Ordinary (100*60 cm)
Documents-Shelves/Cabinets
1
Poor
2
Metal
Chairs for Clients/ Guests
4
Poor
10
Bench-wooden
2
Own setup is required
1
2*3 meter
Single, belongs to district
Office Rooms
administration
Single, bad condition, shared
Bathrooms
with other departments
Dining / Meeting Room
Not available
1
At least 4*6 meters
Waiting Area
Not existing
1
4*4 meters
Fire and protection System
Not in place
1
As applicable
Public electricity is not available, solar system is recommended as the best
Electrical Power Supply
option
Required Capacity: 3*150 KW plates + 3 * 150 KW Batteries and one 5 KW UPS
Sub-objective 2.1: Mapping out the existing HR composition of the DoJ district offices based on
Tashkeel with a focus on the role, age, gender, qualification, background and proficiency of the staff.
Staffing details of the Department of Justice at the District Level:
(i)
(ii)
(iii)
There are a total of three staff members working at the DoJ office at the district level (given in
the table below)
All of the three staff members are permanent employees of the government
There were no absentees
Title
Age and
Gender
Qualification
Experience
Legal Manager
62 Y M
12th grade
Unknown
Technical officer
50 Y M
12th grade passed
23 Years
Cleaner/Guard
55 Y M
No
20 Years
Proficiency
-Proficient in Dari and Pashtu,
Russian
-Computer Literate (Basics)
-Basic English literacy
-Proficient in Dari
-Basic computer literacy
- Basic English literacy
- Competent
Sub-objective 2.2: Qualitative and Quantitative assessment of the work undertaken by the DoJ
district offices (case management capacity)
Case Management Information: Cases are usually followed and managed by the DoJ office at district
level (Huquq office).
45 | P a g e

46. Basic Information
Management Information System:
Source and stage the cases are received by
the District DoJ
No of Cases received since 2010
Case categories
Cases resolved by District DoJ since 2010
Cases referred out since 2010
Manual system-no computerized MIS available
The cases are appealing directly through a request letter
1057 cases
- Property/Land issues (increased number)
- Loans/ Debts cases
- Family issues
345 cases completely resolved by the district DoJ office
120 cases are referred out to the court; 30 cases are
referred out to other departments (police officer) and the
remaining cases are pending within the district Huquq
office
Random selection of cases managed by the district DoJ office/ Document review
Case ID
Case type
Case initiation date
Reg. No-3-17
Reg.No-15-122
Reg.No-11-78
Family issue
Property issue
Loan/Debt
22-1-1392
16-4-1392
26-3-1392
Case went through the
following steps
Through district DoJ office
Through district DoJ office
Through district DoJ office
Case follow up
and end date
23-1-1392
20-4-1392
10-4-1392
Case Study*:
A woman submitted a written request to the district DoJ office (Huquq office) for domestic
violence. She was being physically abused by her husband and her basic needs, such
as food and clothes, were not arranged by her husband. By the intervention and
arbitration of district DoJ office both husband and wife agreed on certain terms and
conditions including respective duties and rights, proper arrangements for the woman
and her children basic needs.
* The mediation of the district DoJ office refers only to the civil aspects of the case.
Training Need Assessment:
Trainings Received
Duration
and Impact of Training
Provider
Orientation
and 15 days in Kabul - Improvement in
introduction of the by IDLO
efficiency
and
structure, authorities
effectiveness
of
and responsibilities of
work
primary
courts,
provincial
courts,
Required Trainings
-
-IT (office)
-Internet packages
-Mid level English Course
-Refresher training on Legal
issues
-Office Management and
46 | P a g e

47. supreme
courts,
Attorney
General
Offices,
legal
departments,
police
departments,
MoJ
policies and strategies
Risk Management
Availability of required policy documents and Reference Books:
(i)
(ii)
Library with required books: Available but lack its own furniture, space and required books
Policy Documents and regular updating: Policy documents available, but staff do not have
access to updated information and documents about these policies and strategies.
DISTRICT OBEH:
Sub-objective 1.1: To assess the actual capacity both in term of quality and quantity of IT equipment
available in all DoJ offices at district level;
Assessment Findings:The below tables show the existing and required capacity of the IT and
other equipment with required specifications:
Electronics and IT Equipment
0
Required
Capacity
1
Digital Camera
0
1
>10 mega pixel
External 3G Devices
0
1
2 G Device
External Hard Disk
0
1
500 GB
Antivirus
0
2
2 User
Finger Print Machine
0
1
158 x 152 pixels
Flash Drive
0
1
16 GB
Laptop
0
1
CORE i7
Printer
0
1
Black and white
Scanner
0
1
Scanner
Security Camera
0
1
1080p Outdoor IP Security Dome Camera
UPS
0
1
> 1KW
Item
Existing Capacity
Desktop
Recommended Specification
Processor 2.6. Ram 3GB. Hard Disk 250GB. CPU
Core 2 duoLCD Screen 17 inch
Communication Means
Item
Cellphone + SIM CARD
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Existing Capacity
Required Capacity
0
1
Recommended
Specification

48. Intercom
Landline
Internet System Using External 3G Devices
0
0
0
3
No Landline Coverage
1
2G
Sub-objective 1.2: To assess the actual status of office space, furniture and electric power capacity of
all DoJ offices at district level;
Assessment Findings: The below table shows the existing and required capacity of the office space,
furniture and availability of electricity with required specifications:
Furniture and Office Space/ Set up
Office Chairs
Existing
Capacity
0
Poor
Required
Capacity
2
Office Desks
2
Poor
2
Wooden
White Boards
0
Ordinary
1
Ordinary
Green Boards
0
1
Ordinary (100*60 cm)
Documents-Shelves/Cabinets
1
1
Metal
Chairs for Clients/ Guests
3
Poor
7
Bench-wooden
2
Good
Item
Office Rooms
Condition
Good
Specification of Required Items
Wooden
Own setup is required. The already existing set
up was shared with the court
Single (simple) toilet shared
Bathrooms
1
2*3 meter requirements
with other departments
Dining / Meeting Room
1
0
Waiting Area
1
1
Shared with other departments
1
As applicable
Fire and protection System
Not in place
Public electricity is not available, solar system is recommended as the best
Electrical Power Supply
option
Required Capacity: 3*150 KW plates + 3 * 150 KW Batteries and one 5 KW UPS
Sub-objective 2.1: Mapping out the existing HR composition of the DoJ district offices based on
Tashkeel with a focus on the role, age, gender, qualification, background and proficiency of the staff.
Staffing details of the Department of Justice at the District Level:
(i)
(ii)
(iii)
There are a total of three staff members working at the district Huquq office (given in the
table below)
All of the three staff members are permanent employees of the government
There were no absentees
Title
Age and
Gender
Qualification
Experience
Proficiency
Legal Manager
28 Y M
BA Sharia
2Years
-Proficient in Dari and Arabic
-Computer Literate (Basics)
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49. Technical officer
27 Y M
12th grade passed
2 Years
Cleaner/Guard
32 Y M
No
3 Years
-Basic English literacy
-Proficient in Dari and Pashtu
-Basic computer literacy
- Basic English literacy
- Competent
Sub-objective 2.2: Qualitative and Quantitative assessment of the work undertaken by the DoJ
district offices (case management capacity)
Case Management Information:Cases are usually followed and managed by the district DoJ office
(Huquq office).
Basic Information
Management Information System:
No of Cases received since 2010
Case categories
Cases resolved by District DoJ since 2010
Cases referred out since 2010
Manual system-no computerized MIS available
914 cases
- Family issues
- Loans/ Debts cases
- Property/Land issues
50 cases completely resolved by the district DoJ office
201cases are referred out to the court, 80 cases referred
out to the police office and the remaining cases are
pending within the district Huquq office
Random selection of cases managed by the district Huquq office/ Document review
Case ID
Case type
Case initiation date
Reg. No-12-75
Reg.No-1-116-19
Reg.No-1-116
Property issue
Loan/Debt
Family
17-3-1390
1-5-1391
13-5-1392
Case went through the
following steps
Through district DoJ office
Through district DoJ office
Through district DoJ office
Case follow up
and end date
27-4-1390
19-5-1391
7-6-1392
Case Study:
X-named person a resident of Obeh district submitted a written request at the district
DoJ office for a dispute with his father in law. The dispute happened as a result of a
huge amount of money demanded by his father-in-law for his daughter’s marriage.
In Afghanistan there are two methods of paying money for the girl’s (wife) family, one is
called Mahar (Islamic right of wife), the other is tradition, in which the girl’s family claim
money from the son in law for either costs incurred or savings for the girl’s family, this is
just tradition and not allowed in Islam.
49 | P a g e

50. In reality son in law paid the whole Mahar (400,000 AFN) while his father in law was
also claiming traditional money and the extra expenses of the wedding. As the son in
law was from a poor family and was unable to pay the additional money claimed by his
father in law, thus a dispute was created between the two families. This issue finally
reached the district Huquq office. The district Huquq manager in light of applicable and
Islamic laws decided for a minimal agreed amount to be paid by son in law’s family
which was accepted by both parties and the dispute was settled in ten days.
Training Needs Assessment:
Trainings Received
-
Duration
Provider
The legal manager NA
was newly hired and
did not receive any
training so far
and Impact of Training
-The training if
provided will bring
more effectiveness
in the work of
Huquq officials
Required Trainings
-IT (office)
-Internet packages
-Mid level English Course
-Comprehensive trainings
on policies of MoJ and all
legal issues
-Office Management and
Risk Management
Availability of required policy documents and Reference Books:
(i)
(ii)
Library with required books: Not available but promised by the Justice department to be
established soon
Policy Documents and regular updating: Policy documents not available
DISTRICT GULRAN:
Sub-objective 1.1: To assess the actual capacity both in term of quality and quantity of IT equipment
available in all DoJ offices at district level;
Assessment Findings:The below tables show the existing and required capacity of the IT and
other equipment with required specifications:
Electronics and IT Equipment
Item
Desktop
Digital Camera
50 | P a g e
0
Required
Capacity
1
0
1
Existing Capacity
Recommended Specification
Processor 2.6. Ram 3GB. Hard Disk 250GB. CPU
Core 2 duo LCD Screen 17 inch
>10 mega pixel

51. External 3G Devices
0
1
2 G Device
External Hard Disk
0
1
500 GB
Antivirus
0
2
2 User
Finger Print Machine
0
1
158 x 152 pixels
Flash Drive
0
1
16 GB
Laptop
0
1
CORE i7
Printer
0
1
Black and white
Scanner
0
1
Scanner
Security Camera
0
1
1080p Outdoor IP Security Dome Camera
UPS
0
1
> 1KW
Communication Means
Item
Existing Capacity
0
0
0
0
1
3
No Landline Coverage
1
Recommended
Specification
Required Capacity
Cellphone + SIM CARD
Intercom
Landline
Internet System Using External 3G Devices
2G
Sub-objective 1.2: To assess the actual status of office space, furniture and electric power capacity of
all DoJ offices at district level;
Assessment Findings: The below table shows the existing and required capacity of the office space,
furniture and availability of electricity with required specifications:
Furniture and Office Space/ Set up
Office Chairs
Existing
Capacity
0
Office Desks
1
Poor
2
Wooden
White Boards
0
Ordinary
1
Ordinary
Green Boards
0
1
Ordinary (100*60 cm)
Documents-Shelves/Cabinets
0
2
Metal
10
Bench-wooden
2
Own setup is required. The
Item
Chairs for Clients/ Guests
Condition
1
Poor
One single room and
Office Rooms
Required
Capacity
2
property of District office
Specification of Required Items
Wooden
already existing set up is joint
with the court
Bathrooms
Single and shared with other departments,
2*3 meters
an additional modern bathroom is required
Dining / Meeting Room
Not available
1
At least 4*6 meters
Waiting Area
Not existed
1
4*4 meters
Fire and protection System
Not in place
1
As applicable
Electrical Power Supply
Public electricity is available,
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52. Additional electric power
supply
The required capacity is available and serviceable, additional capacity is required
in case of renovation/ and construction of the building
Sub-objective 2.1: Mapping out the existing HR composition of the DoJ district offices based on
Tashkeel with a focus on the role, age, gender, qualification, background and proficiency of the staff.
Staffing details of the Department of Justice at the District Level:
(i)
(ii)
(iii)
There are a total of three staff members working at the DoJ office (Huquq office) at the district
level (given in the table below)
All of the three staff members are permanent employees of the government
There were no absentees
Title
Age and
Gender
Qualification
Experience
Legal Manager
27 Y M
BA Journalism
One Year
Technical officer
30 Y M
BA Islamic Education
One Year
Cleaner/Guard
55 Y M
No
10 Years
Proficiency
-Proficient in Dariand English
-Computer Literate (Basics)
-Proficient in Dari and Arabic
-Basic computer literacy
- Basic English literacy
- Competent
Sub-objective 2.2: Qualitative and Quantitative assessment of the work undertaken by the DoJ
district offices (case management capacity)
Case Management Information:Cases are usually followed and managed by the district DoJ office
(Huquq office).
Basic Information
Management Information System:
No of Cases received since 2010
Case categories
Cases resolved by District DoJ since 2010
Cases referred out since 2010
Manual system-no computerized MIS available
319 cases
- Mostly Property/Land related issues
- Loans
- Family issues
30 cases completely resolved by the district DoJ office
155 cases are referred out to the court, 13 cases to the
provincial DoJ and 121 cases are pending within the
district Huquq office
Random selection of cases managed/ Document review
Case ID
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Case type
Case initiation date
Case went through
the
Case follow up

53. Reg. No-1-12
Reg.No-5-19
Reg.No-4-27
Loan
Property issue
Family
following steps
Through district DoJ office
Through district DoJ office
Through district DoJ office
1-1-1389
5-10-1390
6-6-1391
and end date
19-1-1389
11-11-1390
20-6-1391
Training Need Assessment:
Trainings Received
-
Duration
Provider
The Huquq Manager NA
is newly hired and did
not
receive
any
training so far
and Impact of Training
-The training if
provided will bring
more effectiveness
in the work of
Huquq officials
Required Trainings
-IT (office)
-Internet packages
-Mid level English Course
-Comprehensive trainings
on policies of MoJ and all
legal issues
-Office Management and
Risk Management
Availability of required policy documents and Reference Books:
(i)
(ii)
Library with required books: Not available
Policy Documents and regular updating: Policy documents not available
DISTRICT CHASHTE-SHARIF:
Sub-objective 1.1: To assess the actual capacity both in term of quality and quantity of IT equipment
available in all DoJ offices at district level;
Assessment Findings: The below tables show the existing and required capacity of the IT and
other equipment with required specifications:
Electronics and IT Equipment
0
Required
Capacity
1
Digital Camera
0
1
>10 mega pixel
External 3G Devices
0
1
2 G Device
External Hard Disk
0
1
500 GB
Antivirus
0
2
2 User
Finger Print Machine
0
1
158 x 152 pixels
Flash Drive
0
1
16 GB
Item
Desktop
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Existing Capacity
Recommended Specification
Processor 2.6. Ram 3GB. Hard Disk 250GB. CPU
Core 2 duo LCD Screen 17 inch

54. Laptop
0
1
CORE i7
Printer
0
1
Black and white
Scanner
0
1
Scanner
Security Camera
0
1
1080p Outdoor IP Security Dome Camera
UPS
0
1
> 1KW
Communication Means
Item
Existing Capacity
Cellphone + SIM CARD
Intercom
Landline
Internet System Using External 3G Devices
0
0
0
0
1
3
No Landline Coverage
1
Recommended
Specification
Required Capacity
2G
Sub-objective 1.2: To assess the actual status of office space, furniture and electric power capacity of
all DoJ offices at district level;
Assessment Findings: The below table shows the existing and required capacity of the office space,
furniture and availability of electricity with required specifications:
Furniture and Office Space/ Set up
Office Chairs
Existing
Capacity
0
Poor
Required
Capacity
2
Office Desks
1
Poor
2
Wooden
White Boards
0
Ordinary
1
Ordinary
Green Boards
0
1
Ordinary (100*60 cm)
Documents-Shelves/Cabinets
0
2
Metal
Chairs for Clients/ Guests
0
10
Bench-wooden
2
4*6 meters two new own rooms
Item
Office Rooms
Bathrooms
Condition
Poor
Single room provided by the
Specification of Required Items
Wooden
district administration
are required
Single and shared with other departments
The 2*3 M new bathroom is
required
Dining / Meeting Room
Not available
1
At least 4*6 meters
Waiting Area
Not existed
1
4*4 meters
Fire and protection System
Not in place
1
As applicable
Public electricity is not available, solar system is recommended as the best
Electrical Power Supply
option
Required Capacity: 3*150 KW plates + 3 * 150 KW Batteries and one 5 KW UPS
Sub-objective 2.1: Mapping out the existing HR composition of the DoJ district offices based on
Tashkeel with a focus on the role, age, gender, qualification, background and proficiency of the staff.
54 | P a g e

55. Staffing details of the Department of Justice at the District Level:
(i)
(ii)
(iii)
There are a total of three staff members working at the district DoJ office (given in the table
below)
All of the them are permanent employees of the government
There were no absentees
Title
Age and
Gender
Qualification
Experience
Legal Manager
22 Y M
14th grade
2 Years
Technical officer
23 Y M
12th grade passed
2 Years
Cleaner/Guard
55 Y M
No
11 Years
Proficiency
-Proficient in Dari
-Computer Literate (Basics)
-Basic English literacy, Pashtu and
Arabic
-Proficient in Dari
-Basic computer literacy
- Basic English literacy
- Competent
Sub-objective 2.2: Qualitative and Quantitative assessment of the work undertaken by the DoJ
district offices (case management capacity)
Case Management Information:Cases are usually followed and managed by the district DoJ office
(Huquq office).
Basic Information
Management Information System:
Source and stage the cases are received by
the District DoJ
No of Cases received since 2010
Case categories
Cases resolved by District DoJ since 2010
Cases referred out since 2010
Manual system-no computerized MIS available
The cases are appealing directly through a request letter
431 cases
- Property/Land issues
- Loans/ Debts cases
- Family issues
76 cases completely resolved by the district DoJ office
54 cases are referred out to the court, 4 cases to other
departments and the remaining cases are pending within
the district Huquq office
Random selection of cases managed by the district DoJ office/ Document review
Case ID
Case type
Case initiation date
Reg. No-1-9
Loan
2-1-1392
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Case went through the
following steps
Through district DoJ office
Case follow up
and end date
30-1-1392

56. Reg.No-3-20
Reg.No-10-211
Property issue
Family
11-10-1390
9-9-1391
Through district DoJ office
Through district DoJ office
18-10-1390
14-9-1391
Training Need Assessment:
Trainings Received
-
Duration
Provider
Civil law and civil 15 days
rights, human rights
IDLO
and Impact of Training
in
by - Improvement in
efficiency
and
effectiveness
of
work
Required Trainings
-IT (office)
-Internet packages
-Mid level English Course
-Comprehensive packages
on Legal issues
-Office Management and
Risk Management
Availability of required policy documents and Reference Books:
(i)
(ii)
Library with required books: Available but lack its own furniture, space and required books
Policy Documents and regular updating: Policy documents available, but staff do not have
access to updated information and documents about these policies and strategies.
DISTRICT PASHTUN ZARGHOON:
Sub-objective 1.1: To assess the actual capacity both in term of quality and quantity of IT equipment
available in all DoJ offices at district level;
Assessment Findings: The below tables show the existing and required capacity of the IT and
other equipment with required specifications:
Electronics and IT Equipment
0
Required
Capacity
1
Digital Camera
0
1
>10 mega pixel
External 3G Devices
0
1
2 G Device
External Hard Disk
0
1
500 GB
Antivirus
0
2
2 User
Finger Print Machine
0
1
158 x 152 pixels
Flash Drive
0
1
16 GB
Laptop
0
1
CORE i7
Printer
0
1
Black and white
Item
Desktop
56 | P a g e
Existing Capacity
Recommended Specification
Processor 2.6. Ram 3GB. Hard Disk 250GB. CPU
Core 2 duoLCD Screen 17 inch