Infant Toddler Family Day Care - Parent Information Session Presentation

1. Infant Toddler Family
Daycare
Parent Information Session
Property of Infant Toddler Family Day Care of Northern VA, Inc. Do not duplicate
or distribute without written permission from Infant Toddler Family Day Care of
Northern VA, Inc.
www.infanttoddler.com
www.fb.com/infanttoddlerfamilydaycare
703-352-3449
info@infanttoddler.com

2. Webinar Control Panel

3. Overview
 Mission Statement
 Who We Are And What We Do
 Early Child Care Provider Requirements -
Independent Contractors
 Ratios and Points System
 Assistants
 Child Care Specialists
 USDA – Child and Adult Care Food Program
 Fees and Billing
 Interview Tips and Tricks
 Next Steps!

4. Infant Toddler Family Day Care was founded as a state licensed
system of Early Child Care Providers in 1983 to recruit, screen,
train, approve, and monitor Early Child Care Providers.
ITFDC is the only system in Virginia.

5. Mission Statement
Infant Toddler Family Day Care is a network of
professional child care educators with a
commitment to the principle that learning
begins at birth. We support the emotional,
social and intellectual development of infants,
toddlers, preschoolers, and school-age children
in safe, nurturing high-quality child care
environments.

6. What We Are
 We are a Non-Profit
 Board of Directors
 Conduct strategic planning
 Fiscal Oversight
 Programmatic Oversight
 ITFDC Business Services
 Why early Childcare Providers choose us?
 Contracts & Enrollments
 Home visits
 Liability Insurance
 Events
 Parent Invoices
 1099’s
 Payment of fees to ECCE’s
 Subsidy
 Marketing, Website, Facebook
 Advocacy
 Professional Development Training

7. Model Of Care
 Based upon a philosophy that
focuses on the total family
 Children benefit from having
trusted consistent
relationships with adults
 Care is individualized and
responsive
 Child care in a home setting
 Children learn through play
 Children who attend high
quality childcare do better in
school
 Open Door Policy

8. Low Ratio
Benefits
One-on-One attention to your child
Children thrive and feel safe and secure in a home environment
Children become members of the family and form lasting bonds
Learning peaks in small groups
Less children=less illness
Less chaos
Responsive Caregiving

9. Provider as
Independent
Contractors
Requirements

10. ITFDC Provider Requirements
 Orientation
 All Background Checks
 TB tests (18+)
 Child Protective Services (14+)
 Fingerprinting + Sworn Disclosure (18+)
 Immunization record for all under age 18
 Provider and family member references and phone
interviews on file
 Complete Home Evaluation

11. Initial & Annual Home Evaluation Tool
The Home Evaluation is a 6 page tool with a checklist of the home
and policy review.
The areas that are reviewed include:
 Daily activities (wide variety of activities must be planned each
day to promote each child’s social, emotional, physical, and
intellectual development)
 The lighting, temperature, cleanliness/ condition of the child
care
 Child proofing of all wall outlets, cabinets, closets/ door
handles, wires, window cords
 All shelves or furnishings that can topple must be secured to
wall
 There are no head entrapments
 There is an appropriate place and materials to change &
dispose of diapers
 Gates are used to ensure children cannot access stairs or areas
that can endanger safety
 There are age appropriate sleeping accommodations for each
child
 ABC fire extinguisher is in the kitchen area & within sight
 Any outdoor sheds and storage units are securely locked and an
appropriate fence is installed if yard is on a street with speed
limit more than 25 MPH
 Fireplaces/wood stoves are inspected annually by a qualified
professional & safety
 Nothing is leaned against electrical panel, water heater, furnace
(*The complete home evaluation tool can be emailed to parents
upon request!)

12. Provider
Requirements
Initial Training
•Professionalism (5 hours)
•Safety (5 hours)
•Child Development (6 hours)
•Interviewing & Communication Skills
hours)
CPR/First Aid (6 hours)
Mentoring (40 hours)
MAT (8 hours) – this class is optional
Approval under ITFDC license

13. Ongoing
Provider
Requirements
16 hours of annual training - Ongoing training results in higher
quality programs
CPS, Fingerprinting, Statement of
Sworn Disclosure- 5 years
Provider and All family members (14+ for
CPS; 18+ for other background checks)
TB Test- 2 years
All family members 18+ (immunizations
for any new household members under
age 18)
CPR and First Aid- 2 years
MAT- 3 years
Annual Home Evaluation

14. Provider Profile
Once a provider goes on ITFDC Opening List we
will have a complete Provider Profile to share
with everything you need to know about the
home- where it is and how to contact the
provider, who lives there, the day care children
in care, all certifications (beyond CPR/ First Aid,)
any Assistants, the providers’ web page link,
and a brief description of the location, provider,
and child care home.
The Provider profiles include information
including if the provider’s own/ household
children are in the day care (or if they are in
care out of the home.)
Some profiles also include the hours of
operation. ALL providers offer different
schedules. Some have different rates. If this
information is not on the profile, the provider
can be asked directly during scheduled
interviews.
Child Care Specialist information is also
included to contact for more information!

15. Opening List and Profile

16. Number of Children Allowed in Care
Number of Children Allowed in Care
Number of Children Allowed in Care
 All ITFDC providers are allowed 5 children
 The maximum number of infants per day is 3 infants (0-12 months.)
The exception is:
 Some Arlington providers are restricted by zoning to only care for THREE children per day
 In ALL counties, providers can be approved for up to 6 children if the provider has:
 (1) Been actively providing childcare in their home for at least 2 years under ITFDC license;
 (2) Obtained CDA, NVCC Infant Toddler Career Studies Certificate, and/ or Associates Degree or higher;
 (3) Obtained zoning approval to care for more than 5 children in their home.
ITFDC does not allow more than 6 children under our license.

17. Ratios
In addition to understanding the
number of children allowed in care
THE PROVIDERS’ POINTS MUST
NOT EXCEED 16 POINTS WITHOUT
AN ASSISTANT
Birth through 15 months 4 points each
16 months through 23 months 3 points each
Two through four years 2 points each
Five through nine years 1 point each
Ten years and older 0 points
A caregiver’s own children and
resident children under eight years
of age count in point maximum.

18. Assistants
Must be 18 years of age or older
Must complete all background checks, initial
training and remain up-to-date on CPR and First
Aid.
Can care for the day care children alone for up to 2
hours (if there is 16 points or less in attendance.)

19. Child Care Specialists
 Parents and Provider point of contact
 Visits Early Child Care Providers monthly
 Activities with the children and Provider
 Monitor USDA food program
 Annual home evaluation
 Professional Development Trainers

20. Monthly
Home
visits

21. Safety & Health
 Diapering areas cleaned and disinfected after each
changing
 Regular hand-washing
 Poisonous and dangerous objects are kept out of reach
 Proper equipment
 Sanitation of toys and surfaces
 Outdoor play areas
 Emergency Plan

22. PANDEMICS
Find out guidance from
Licensing and the CDC.
Personal Protective
Equipment may be
needed.
Masks
Gloves
Smocks
Handwashing – 20
seconds
Sanitize with a bleach,
Lysol, or Clorox solution.

23. Health Policies
Children cannot be brought to
the family child care home
when:
 Their temperature is in
excess of 100.5 degrees
 They are vomiting and/or
have diarrhea
 They have a fresh cold
 They have a contagious
infection
 They are in discomfort and
require one to one care

24. Health Policies
 In the event that your child becomes ill in the family child
care home, you will be called to pick up your child.
 Your child must be symptom free for 24 hours before
returning to the child care home. Washable or disposable
changing pads must be brought to the child care home.
 Each provider uses disposable gloves while changing
diapers, assisting older children with toilet needs, etc.
Providers are trained to properly abide by universal health
precautions with the use of gloves.
 The parent must inform the child care home within 24 hours
or the next business day after his child or any member of the
immediate household has developed any reportable
communicable disease, as defined by the State Board of
Health, except for life-threatening diseases, which must be
reported immediately.

25. Safe Sleep Practices
 Swaddling is not allowed
 Sleep sacks are allowed
 Nothing but baby is allowed in or around the crib
 Firm mattress, tight fitting sheets
 Unique sleeping arrangements requires a doctor’s note
 Baby monitor is required
 Child must be checked every 15 minutes during naptime

26. USDA Food Program
 Federal Government Nutrition Program
 Provide meals that meet USDA food program guidelines
 All children are eligible to participate at no additional charge
for this service
 Receives reimbursement for up to two meals and one snack per
day
 Early Child Care Providers will let you know which iron
fortified formula is offered to serve to infants in care

27. Substitute Care
 If your provider is unable to care for your child,
arrangements can be made for an approved Infant
Toddler Family Day Care substitute.

 Please interview providers in your vicinity as
potential substitute care.
 If you decide not to use this service, please notify
your provider and/or substitute as soon as possible.
 Providers pay their substitutes.
 If you choose not to use a substitute, you are still
responsible for the full fee.

28. Child Care
Plus
High quality child care services
On an as-needed basis during non-traditional hours
including weekends, evenings, and holidays in our
nurturing family child care homes.
http://www.infanttoddler.com/child-care-plus

29. Fees and Billing Policies
Non-refundable One-Time
Enrollment Fee: $400 due
when parents reserve a
child care space
Schedule Change Form can
be submitted for any
increase/ decrease in hours
Flex Spending Accounts –
consult with bookkeeping

30. Fees and Billing Policies
Fees can be found in the
Infant Toddler Family
Day Care policies.
Please note that Child
Care Plus fees are
different than fees for
traditional hours.
Providers vote on any
changes to the parent
fee which typically go
into effect on October 1.
Invoices are emailed on
the fifteenth of the
month prior to the
month of
service. Payment is due
by the first of each
month. Please supply
our office with the email
address(es) where you
want to receive the
invoice by completing
the Billing Form.

31. Single Family Home

32. Townhome

33. Apartment in Arlington

34. Interviewing Tips
 Review the Provider profiles that you will receive!
 Call providers to arrange an interview
 Review child’s routine
 House tour
 Review typical day

35. The Next Steps
Complete Complete paperwork and send Enrollment Fee
Call Call our Office with the start date and schedule
Decide on
Decide on an Early Child Care Provider and discuss details with the
Provider
Meet Meet with Early Child Care Providers
Schedule Schedule interviews directly with Providers
Contact Contact Office if you need more names
Review Review ITFDC Policies
Review Receive and review “Provider Profiles”

36. Community
Partnerships
Fairfax County Office of Children
City of Alexandria, Arlington County
Loudoun County, Prince William County
Fairfax Futures
The Child Care Network
Northern Virginia Community College-Early Childhood Education Program
Child Care Aware of Virginia
Voices for Virginia’s Children
NVAEYC – Northern Virginia Association for the Education of Young Children
VECF – Virginia Early Childhood Education
VAECE – Virginia Association for Early Childhood Educator

37. QUESTIONS?
Contact or Connect
with us:
www.infanttoddler.com
www.fb.com/infanttoddler
familydaycare
703-352-3449
info@infanttoddler.com