NewBase 19 April 2024 Energy News issue - 1717 by Khaled Al Awadi.pdf
The Six Ps of Non-Profit Media Relations
1. The “Six Ps” of Non-Profit
Media Relations
by Janet Asaro
Presented to the Public Relations Society of America
Alaska Chapter
2. Janet Asaro
EXPERIENCE: 20+ years Public
Relations, Marketing
EXPERTISE: Strategic
Communication, Plan Development,
Group Facilitation, Crisis
Management, Writing, Advertising
BREADTH: Arts, Health Care,
Education, Tourism, Non-Profits
PERSONAL STYLE: Straightforward
and authentic
ABOUT ME
3. Six Ps of Non-Profit
Media Relations
STRATEGIC and tactical
approaches on…
how to meet the
MISSION
while delivering the
MESSAGE
and managing the
MEDIA COVERAGE
WHAT WE’LL
COVER
4. Six Ps of Non-Profit
Media Relations
PREDICT the potential…
Story angles
Headlines
Outcomes
PREDICT
5. Six Ps of Non-Profit
Media Relations
PRESERVE your brand
Mission focus
Keep the promise
made to your
stakeholders
PRESERVE
6. Six Ps of Non-Profit
Media Relations
PREPARE the message,
answering questions...
You’re sure they’ll ask
You hope they won’t ask
You want them to ask
PREPARE
7. Six Ps of Non-Profit
Media Relations
PREEMPT controversy
Ongoing dialog with
partners
Open communication
with reporters
PREEMPT
8. Six Ps of Non-Profit
Media Relations
PROPOSE the angle
Focus on “actual” news
When citing confidentiality,
offer a follow-up
PROPOSE
9. Six Ps of Non-Profit
Media Relations
PROCESS resulting
media coverage
Message conveyed?
What did you learn?
PROCESS
10. Six Ps of Non-Profit
Media Relations
PREDICT potential outcomes
PRESERVE your brand
PREPARE the message
PREEMPT controversy
PROPOSE the angle
PROCESS the result
What makes non-profit media relations differ from for-profit or government media relations?Basic principles of good media relations are the sameMessaging is tied to missionSpokesperson’s priority is the organization’s mission first; then getting the media what they need/using the media to further your missionThat means sometimes you’ll be in a position where you can’t comment (legally/ethically)Today I’m presenting Six Ps of Non-Profit Media Relations illustrated through a couple scenarios
HAVE A PURPOSE IN MINDI want to accomplish…What could be the angle from the reporter’s perspective?EXAMPLE: Museum and Alaska State Fair have the similar exhibits opening at almost same timePotential story angles negative: Will it hurt the museum’s exhibit? Are you two fighting? “Those scoundrels”Potential Outcomes: Controversy could drive awareness but in a negative way; not how we want to launch; create a “bad guy” and pit 2 orgs against each other (NOT the news you want)
HOW DOES THIS SITUATION FURTHER OUR PURPOSE?As a museum and non-profit, people expect us to take the high road and work well with other organizations (we are about community and highest ideals of culture and education)Yet we are held accountable for being good stewards of our resources and making sound decisions; this had the potential of making us look like we hadn’t planned wellKeep the focus on the exhibit itself and the benefits of bringing it to Anchorage
DEVELOP A STRATEGY AND TALKING POINTSSure they’ll ask: “How will this affect you?” “Did you know about this exhibit?”You dread them asking: “Will you lose money?” “Are you angry?” You hope they’ll ask: “What are the benefits of having two exhibits?” “Why should someone come to yours/come twice?”Choose a spokesperson who can keep emotion in check
IT’S HARD TO HAVE CONTROVERSY WHEN LINES OF COMMUNICATION ARE OPENSecrecy is like blood in the water: feeds media interest; damages credibility; encourages spokesperson end-runsPARTNER EXAMPLE: Spoke with the Fair to clear the air; discuss how to handle questions; let them know what we said in the interviewMEDIA EXAMPLE: It took us by surprise; we’ve spoken to the Fair; our focus remains on brining a remarkable exhibition that people could see again and again and learn something new every time
WHEN YOU FEAR A NEGATIVE STORY, STRATEGY IS EVEN MORE IMPORTANTMove from one issue to another and reframeEXAMPLE STATE FAIR: “Let me put it in perspective…” “What’s important to remember is…” What that means is.’’EXAMPLE: When you can’t comment – Explain why (professional ethics? Legal reasons? Someone’s confidentiality; Say why you can’t and then give them something you canKnow what is a matter of public record for your industry and take the opportunity to provide context (i.e. salary info, court case, patient status)
ASSESS THE COVERAGE AND USE IT TO PLAN FOR THE NEXT STORYThe teaser was” “Can Anchorage handle two human bodies exhibitions?” Better than 2 orgs fighting!The opportunity presented: Gave us a chance to see what controversial issues that exhibit raised before ours opened so we could address them
TAKE IT IN STRIDE – THERE WILL ALWAYS BE ANOTHER OPPORTUNITY TO POLISH YOUR SKILLS!