1.
Tool
Digital meeting room solutions for efficient cross border meeting
Improve meeting efficiency when attendees are not co-located
• How get all attendees involved?
• How efficiently manage the activity of a cross-border team?
Key points: combine Lean & Agile principles & technical tools from the market.
Practices already used in education in Canada e.g. for on-line courses

2.
Digital meeting room
the Rolls-Royce: iObeya solution
Among all competitors, iObeya has succeeded to fully digitalise
• a physical Whiteboard
• All the tools around it (e.g. post-it, pen, ink, etc …)
the key points: this study and benchmark were done in 2014 and should need a refresh specially in terms
of price and potential new actors or tools, but it might help you at least define what is your need

3.
Digital meeting room
The 4 potential reasons you would need a Digital meeting room
The digital Whiteboard/meeting room answers to 4 of your potential needs
• Muliple locations, lack of surface, lack of security, lack of animation
the key points: used by Peugeot PSA, Airbus, …

4.
Visual management
How does man capture information?
Man captures 94% of his information through
• Vision
• Hearing
the key points:

5.
Visual management
How does man record information?
Man record 90% of his information through
• Interaction
• Vision & Hearing
the key points:

6.
Visual management
How does man record information?
Man record 90% of his information through
• Interaction
• Vision & Hearing
the key points:

7.
Visual management
What is a Digital meeting room?
• All attendees see the same things
• All attendees hear the same things
• Focus is kept through live interaction e.g. annotation, movement
the key points:

8.
Cross border meeting
What is the problem and the main root causes?
• Misunderstanding
• Unclear goals
• Static meeting
the key points: use the ‘5 Why?’ tool

9.
Run more effective cross border meetings
Configuration 1: Smart Board + Visio conference call
• All people are in meeting rooms
• SmartBoard: for Large Touch screen allowing live interaction
• Visio conference call to co-locate remote attendees
the key points: find how build your own solution integrated in your own eco-systems
eWB content

10.
Run more effective cross border meetings
Configuration 2: Smart Board + PC + Microsoft solution (OCS/Lync)
• People are in meeting rooms or at their desk
• SmartBoard: for Large Touch screen allowing live interaction
• Visio conference call to co-locate remote attendees
the key points: find how build your own solution integrated in your own eco-systems

11.
Run more effective cross border meetings
Configuration 3: PC + Microsoft solution (OCS/Lync)
• All people are at their desk
• SmartBoard: for Large Touch screen allowing live interaction
• Visio conference call to co-locate remote attendees
the key points: find how build your own solution integrated in your own eco-systems

12.
Run more effective cross border meetings
Market benchmark: 2014
• This study also includes the requirement regarding the « live annotation » i.e.
• The digital ink natively developped by companies like Microsoft
• The hand-writing recognition and the injection into Microsoft documents like PowerPoint, Excel, etc …
the key points: the adoption by users is like yours with your smartphone. If the use is not natural enough, you’ll not use it. So
my test criteria was : is it ease to use?