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Tool digital meeting room solutions for efficient cross border meeting v1.pptx

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Tool digital meeting room solutions for efficient cross border meeting v1.pptx

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Improve meeting efficiency when attendees are not co-located
How get all attendees involved?
How efficiently manage the activity of a cross-border team?
combine Lean & Agile principles & technical tools from the market. Practices already used in education in Canada e.g. for on-line courses

Improve meeting efficiency when attendees are not co-located
How get all attendees involved?
How efficiently manage the activity of a cross-border team?
combine Lean & Agile principles & technical tools from the market. Practices already used in education in Canada e.g. for on-line courses

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Tool digital meeting room solutions for efficient cross border meeting v1.pptx

  1. 1. Tool Digital meeting room solutions for efficient cross border meeting Improve meeting efficiency when attendees are not co-located • How get all attendees involved? • How efficiently manage the activity of a cross-border team? Key points: combine Lean & Agile principles & technical tools from the market. Practices already used in education in Canada e.g. for on-line courses
  2. 2. Digital meeting room the Rolls-Royce: iObeya solution Among all competitors, iObeya has succeeded to fully digitalise • a physical Whiteboard • All the tools around it (e.g. post-it, pen, ink, etc …) the key points: this study and benchmark were done in 2014 and should need a refresh specially in terms of price and potential new actors or tools, but it might help you at least define what is your need
  3. 3. Digital meeting room The 4 potential reasons you would need a Digital meeting room The digital Whiteboard/meeting room answers to 4 of your potential needs • Muliple locations, lack of surface, lack of security, lack of animation the key points: used by Peugeot PSA, Airbus, …
  4. 4. Visual management How does man capture information? Man captures 94% of his information through • Vision • Hearing the key points:
  5. 5. Visual management How does man record information? Man record 90% of his information through • Interaction • Vision & Hearing the key points:
  6. 6. Visual management How does man record information? Man record 90% of his information through • Interaction • Vision & Hearing the key points:
  7. 7. Visual management What is a Digital meeting room? • All attendees see the same things • All attendees hear the same things • Focus is kept through live interaction e.g. annotation, movement the key points:
  8. 8. Cross border meeting What is the problem and the main root causes? • Misunderstanding • Unclear goals • Static meeting the key points: use the ‘5 Why?’ tool
  9. 9. Run more effective cross border meetings Configuration 1: Smart Board + Visio conference call • All people are in meeting rooms • SmartBoard: for Large Touch screen allowing live interaction • Visio conference call to co-locate remote attendees the key points: find how build your own solution integrated in your own eco-systems eWB content
  10. 10. Run more effective cross border meetings Configuration 2: Smart Board + PC + Microsoft solution (OCS/Lync) • People are in meeting rooms or at their desk • SmartBoard: for Large Touch screen allowing live interaction • Visio conference call to co-locate remote attendees the key points: find how build your own solution integrated in your own eco-systems
  11. 11. Run more effective cross border meetings Configuration 3: PC + Microsoft solution (OCS/Lync) • All people are at their desk • SmartBoard: for Large Touch screen allowing live interaction • Visio conference call to co-locate remote attendees the key points: find how build your own solution integrated in your own eco-systems
  12. 12. Run more effective cross border meetings Market benchmark: 2014 • This study also includes the requirement regarding the « live annotation » i.e. • The digital ink natively developped by companies like Microsoft • The hand-writing recognition and the injection into Microsoft documents like PowerPoint, Excel, etc … the key points: the adoption by users is like yours with your smartphone. If the use is not natural enough, you’ll not use it. So my test criteria was : is it ease to use?

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