Wellington Microsoft 365 User Group - Inaugural meeting. Presentation content shared under CC-by-sa v4.0

1. Microsoft 365 User Group – Wellington
Inaugural meeting
Chandima Kulathilake, Jonathan Stuckey, Rebecca Gordon
09/05/18

2. Distribution rights
Intended use
This presentation deck: “M365 Launch Event – Introduction - 091518” by “Jonathan Stuckey”, and “Chandima Kulathilake” is licensed
under CC by-sa 4.0, and is for information purposes only.
Legal resources
Please ensure you understand terms of use, any policies, and intellectual property resources when using/re-using content from this
presentation.
Acknowledgement
• Photography – full-bleed pictures and background images from https://pxhere.com , under creative-commons 0
• Chandima Kulathilake headshot, slide 3, provided under CC by sa 4.0
• Presenter headshots, slide 3, are sourced from LinkedIn with approval of respective presenters and are provided under CC-by-sa v4.0
• Slides 5 - 7 provided by Microsoft New Zealand Limited. Content and imagery is provided through cc-by-sa v4.0
Distribution
This presentation is shared with user group attendees, and is covered by a creative commons share alike license.
Please ensure appropriate attribution, if reusing content in any derivatives
This work is distributed by Jonathan Stuckey, Chandima Kulathilake under CC-BY-SA
license v4.0
See more: Open the Notes
below for more information.

3. Rebecca Gordon
Solutions consultant, DragonFly IT
SharePoint & O365 solutions
10yrs developer (7yrs SP)
History: Intergen, Provoke, Independent
Chandima Kulathilake
Practice lead, Datacom
business solutions design
20yrs development & solution build
History: Synergy, Provoke, Intergen, Spoke
Your hosts
Jonathan Stuckey
Business solution consultant, Spoke
solutions design, IA & user adoption
25yrs infrastructure design, operations
History: Sun, Sequent, IBM, Microsoft
David Ogborne
Cloud consultant, CCL
O365 and cloud services
12yrs infrastructure consulting
History: Fujitsu, AppForce, CTS
Click on a hosts picture to
see their LinkedIn profile

4. logistics
toilets, fire-escape, use-of-phones etc

5. What are we
all about?
• business value of Microsoft 365 platform
• Its not just about SharePoint or development
• change that’s required
• Users, processes and thinking
• a customer story at heart of every topic
• broader user representation
• business-users,
• project managers
• subject experts
• as well as technologists

6. A complete, intelligent solution
to empower employees to be
creative and work together, securely.
Microsoft 365
Office 365
Windows 10
Enterprise Mobility + Security

7. Microsoft 365
A complete, intelligent, secure solution to empower employees
Intelligent
security
Unlocks
creativity
Built for
teamwork
Integrated
for simplicity

8. Microsoft 365 Enterprise
Teams
Yammer
Office Apps
SharePointOutlook
Office 365
Enterprise
Windows 10
Enterprise
Enterprise Mobility
+ Security
Microsoft Intune
Azure Information
Protection
Microsoft
Cloud App Security
Azure Advanced
Threat Protection
Azure Active
Directory Premium
Windows Defender
ATP
Microsoft Graph Security and Compliance

9. PCs, tablets, mobile
Office 365 DLP
Windows Information Protection
& BitLocker for Windows 10
Azure Information Protection
Exchange Online, SharePoint
Online & OneDrive for Business
Highly regulated
Intune MDM & MAM for
iOS & Android
Microsoft Cloud App Security
Office 365 Advanced Data Governance
Datacenters, file
shares
Azure 3rd-Party SaaS
O F F I C E 3 6 5D E V I C E S C L O U D S E R V I C E S , S A A S
A P P S & PA A S
Lets have a picture instead

10. Reference model

11. Case study
External
collaboration
External Collaboration with Office 365

12. My Customer’s request
• We are using SharePoint 2007 team sites
• We want to move to SharePoint online
• We have external users who use some of the sites
• They (External users) are setup in our AD (on premises)
• Our SharePoint administrator adds external users to each site
• What is the best way to set this up with Office 365?
• We have setup Azure Active Directory
• Do we need to buy extra licenses for external users?

13. Current state
• Each external user resides in an OU in AD
• They login using ext-username/orgdomain
• Internal Site URL is extended externally (HTTPS)
https://ext-teams.org.nz
• Each site shared externally is a site collection
• Site collections use common functionality
• Document Library
• Calendar
• Task List
• Announcements

14. Future - External collaboration – Option A

15. Future - External collaboration – Option B

16. What’s better?
Option A Option B
?
?
?
?

17. Case study
secure flexible
working
Removing boarders from office work

18. My Customer’s request
• We are 120+ people, in 23 locations around NZ
• and 600+ volunteers with little or no IT knowledge
• We
• don’t have much in way of ICT support
• don’t have a standard desktop, or common identity
• have just migrated from Google mail to Exchange Online
• we use dropbox to share files *
• How do we go about
• Taking on document management?
• Make it easier to share information (without losing control of our IP?)

19. Start with the basicsFoundations
identity
network
EnvPreparation
desktop
apps
BusinessPlanning.
what we have
who can use
it
Change
content
standards
controls
migration

20. Get flow right: AD > InTune : Azure > Office365
< Services
< Applications
< Devices
Policy
Identity

21. Think about roles and access
“Intranet”
Board
Corporate
Services
Finance
Human
Resources
Comms &
Mktg
Legal
Technology
[BusFunct] Resources
Offices and
teams
Team 1
Team 2
…
Project
Office
Project 1
Project 2
…
Extranet /
EFSS
Shared Users
e.g. supplier
Restricted
Back office
All staff

22. Platformservices
Specialised
• solution
terms
• doc mgmt
• retention
rules
• disposal
schedules
Teams
• roles
• function
labels
• access mgmt
• retention
rules
GlobalDMS
• global labels
• views
• versioning
• approval
• status
Site templates
DLP
✓sensitive information types
✓rule matching
✓monitor & reporting
AIP
✓identify
✓classify
•encryption
Azure AD
✓authentication
✓identity
•security groups
Understand service interaction
search services
storage mgmt
content types
site columns
document
templates
metadata
termsets
workflow
Azureservices

23. proposed topics: votes please
• Collaborative working
• Regulation and compliance
• Evolution of intranets
• Business-led applications
• Modern BI and reporting
• Business process
• Managing service change
Teams journey
Information protection
SharePoint – modern ux
PowerApps and Flow
PowerBI – getting to basic
Dynamics 365 – how it fits-in
Office 365 – operations impact of
evergreen
M365 Roadmap – guest session from MS

24. Rebecca Gordon
Rebecca.Gordon@dragonflyit.co.nz
Jonathan Stuckey
jonathan@timewespoke.com
Chandima Kulathilake
Chandima.Kulathilake@datacom.co.nz

25. Resources
background
• External Access for SharePoint online
• Manage-external-sharing-for-your-SharePoint-
Online-environment
• Turn-external-sharing-on-or-off-for-sharepoint-
online
• SharePoint online B2B Extranet scenarios
• Use-office-365-sharepoint-online-as-a-business-to-
business-b2b-extranet-solution
• Azure Information Protection
• what-is-information-protection
• Data-loss prevention – background
• Overview-of-data-loss-prevention-policies
marketing
• Microsoft 365
• https://www.microsoft365.com
• Enterprise mobility suite
• https://cloudblogs.microsoft.com/enterprisemobilit
y/
• Office 365 (Enterprise)
• https://products.office.com/en-
us/business/enterprise-productivity-tools
• Collaboration and creativity
• https://products.office.com/en-
us/business/teamwork/home