Georgetown ISD Substitute Teacher Orientation

1. Georgetown ISD
Substitute Teacher
Orientation
Vision: Home of the most inspired students,
served by the most empowered leaders.

2. Welcome!
Thank you for joining our team!
Good Things...
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3. Agenda
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● Helpful Numbers and Daily Campus Procedures
● Standards of Conduct & Confidentiality
● Classroom Management
● Safety
● Payroll & Human Resources
● Professional Learning
● Frontline
● Technology
● Q&A

4. COVID Protocols
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● Individuals who test positive for COVID should:
○ Quarantine for 5 days from the onset of symptoms (Count the day
symptoms start as Day 0)
○ May return to work on Day 6 provided you are fever free for 24 hours
without the use of fever reducing medications and have an
improvement of symptoms.
■ Example: Symptoms start on a Sunday - This is Day 0. Day 5
would be Friday and you could RTW on Monday.
○ Days missed for COVID are unpaid days.

5. Helpful Numbers
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● Substitute Secretaries Direct Line
● Administration Phone List
● Campus Personnel and Phone Numbers

6. Parking
Permit
Must be displayed at all times when parking at campuses.
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7. Campus Sign In and Out
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■ Sign in/out sheets will be printed at each campus – please remember to
sign in & out daily
■ Emergencies – who is in the building
■ Questions about days worked - this is our back-up

8. Top 10 Tips for Substitute
Teachers
Maintain Confidentiality
Don’t Gossip
Be Professional with Fellow Teachers
Don’t Wait till the Last Minute to Call in Sick
Accept & Keep Assignments
Be on Time
Dress Appropriately
Be Flexible
Follow the School Rules
Plan Ahead
Befriend the office staff
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9. Campus Information
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■ Campus sub handbook/guideline
■ Classroom guidelines
■ Dress code for assignment
■ Parking
■ Lesson Plans
■ Begin/End of day information
■ Meet your teacher next door
■ Know your substitute coordinators
■ Wear your badge
■ Never leave classroom unattended
■ Discipline problems – refer to campus administrator

10. Standards of Conduct
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■ Recognize and respect the rights of students, parents, other employees, and members of
the community.
■ Maintain confidentiality in all matters relating to students and coworkers.
■ Report to work according to the assigned schedule.
■ Notify their immediate supervisor in advance or as early as possible in the event that they
must be absent or late. Unauthorized absences, chronic absenteeism, tardiness, and failure
to follow procedures for reporting an absence may be cause for disciplinary action.
■ Know and comply with department and district policies and procedures.
■ Express concerns, complaints, or criticism through appropriate channels.
■ Observe all safety rules and regulations and report injuries or unsafe conditions to a
supervisor immediately.
■ Use district time, funds, and property for authorized district business and activities only.

11. Confidentiality
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■ What you read, observe, or hear as a result of your employment with GISD
■ Conversations with adults or students (email, text, public places, pictures)
■ Don’t even gossip about students, even if what you say is true
■ Reports, lessons, grades, medical, family information
■ Easily identifiable – the redhead in band 3rd period
■ District employees/substitutes see and handle privileged information
■ FERPA – Family Education Right & Privacy Act
■ Share information only with those who have a legitimate educational need to know

12. Electronics/Social Media
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●Leave personal computers/ipad devices at home
●Electronic Media – text, Facebook, blogs, posts, tweets, video sharing, messaging,
etc.
●No videos or pictures of students
●Do not share or use others email/computer access

13. Classroom Management
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■ Greet students as they arrive
■ Getting and keeping students on-task
■ Maintaining positive teacher-to-student interactions
■ State expectations
■ Walk around
■ Ask for help
■ Avoid power struggles with students
Watch for an email from substitute@georgetownisd.org for a classroom management
video!

14. BE PREPARED
SAFETY AND
SITUATIONAL
AWARENESS

15. Texas State
Texas School Safety Center
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16. 5 Key Safety Items
● There should be a rainbow cheat sheet in every classroom space. (Emergency Response Guide
for Faculty, Staff, and Substitutes) Check for it when you arrive - if you don't see it, ask for one
before the day starts. Read over it to familiarize yourself with our emergency plans.
● Best practice is for classroom doors to be locked during the school day. Check with the
campus when you check in to see if you are in a space where that isn't possible and ask what
the evacuation plan is for that space.
● Exterior doors must NEVER be propped or left open during the school day. If you see a door
propped open, close it immediately.
● Every adult in the building should be wearing visible identification. Staff must be wearing a
GISD ID badge. All visitors must be wearing a visitor sticker. If you see someone without
identification - ESCORT them to the office or call for an administrator to help.
● If something seems out of sorts, say something to an administrator. It takes ALL of US doing
our part to keep our schools and our students safe. See Something? Hear Something? Say
Something. If you are not sure how to contact an administrator, ask the substitute coordinator
on the campus how to reach an administrator.

17. Departments - Campus and Student Services

18. LOCKDOWN
• If you hear “this is a lockdown” take action immediately.
• Children are quickly pulled into classroom if situation allows, door locked, lights out,
and remain quiet.
• Red card if any problem in classroom, injury or missing student – Green all students
are accounted for & okay.
• Stay away from windows & wait until Police or identified first responder releases
Lockdown & Lockout

19. • Where is the nearest fire extinguisher?
• How is this building set up and how do I exit?
• Do any of my students need help and what is that plan?
• Where is the fire alarm and the AED?
• Where is the nurse and what is the number?
• Make sure you check who is next door/across the hall as they are there to help
make your day easier by being a resource.
• Look at Teacher flipcharts for all other emergency response situations all have
maps and phone numbers.
Situational Awareness

20. General “Rules of the Road”
• Do not give any OTC (over the counter) medicine to a student.
• Review your sub folder for any student with severe allergy or medical needs.
• When in doubt call/ask the nurse – do not hesitate to call as the nurse is
there to keep you and the student safe and well.
• If a student looks ill or you are concerned send them to the clinic – the nurse
will assess and get them back as quickly as possible.
• Should you feel ill or become ill, let someone know – do not try to push
through, get assistance. Never come to school with fever.
Medical Reminders

21. FINAL THOUGHTS
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● You are a valuable part of our team. Please be safe in your
classroom, watch for hazards, get help to lift, ask questions.
● If you have any questions regarding emergency response
check with your school nurse.

22. Payroll / Human Resources
Skyward HR/Finance Employee
Access

23. Substitute Pay
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■ Substitutes are paid $115.00 per day
■ Full time Substitute are paid $135.00 a day after day 11 and will get retro pay
back to the first day. (Long-Term continuous in the same position)
■ Dates for payroll are on GISD website: Human Resources / Payroll / Substitute
Payroll Schedule
○ Substitutes are paid bi-monthly - typically around the 15th and 30th of
each month

24. Place your screenshot here
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Skyward
HR/Finance
Employee
Access
➢ Paystub
➢ W-2
➢ Address, Phone
➢ Accept online forms

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Username:
Last Name + First Initial + a number
Password:
Initial Password: gisd + MMDDYYYY
or
The password you created at home
GISD
Login

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Reset GISD
Password:
SSRPM
● www.georgetownisd.org/newemployee
● Technology > Reset Your GISD Password in SSRPM
● Click first link: Forgot my password
● Password Requirements: 8 characters
○ 1 uppercase, 1 lowercase, 1 special character

27. Need to make changes ?
Direct Deposit
Change
Address Change Name Change
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These changes can be made Online in
Skyward HR/Finance
You will need be bring new Social
Security Card to Payroll for a
name change

28. W-4 Changes
W-4 changes are completed online from the Business Office > Files and Forms page.
* Link included on www.georgetownisd.org/newemployee
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Deferred Compensation Form
● Required- unless we can verify
that you are a TRS or ERS retiree
● 7.5 deducted
● If you leave or get hired full time -
you can withdrawal
● Keep with tax documents each
year

29. Signing
Online
Forms
You will receive an email indicating you have online forms to
sign.
This includes: the Substitute and Employee Handbook, WC,
and Letter of Reasonable Assurance
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You will receive an email
notification that your onlines
forms are completed.
OR
You can go back into
Skyward and check your
status.

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Professional
Learning
Vector
Solutions

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Vector Solutions Courses
Bullying Recognition & Response
Child Abuse
Health Emergencies - Life
Threatening Allergies
Health Emergency for Seizure
Human Trafficking & Awareness
Password Security Basics
Sexual Harassment - Staff to Staff
Sexual Misconduct - Staff to Student
Student Mental Health Awareness
Title IX Compliance

33. Bullying
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■ Bullying can start with teasing, taunting, or any physical aggression.
■ David’s Law - legislation intended to combat cyberbullying
○ Requires schools to notify parents if their children have been bullied and to notify the
parents of children accused of bullying.
○ Requires all school districts to have a system for students to report bullying anonymously.
Here in GISD, we have implemented an anonymous online reporting system called Stay
Safe!
■ Report any concerns to the Assistant Principal or Principal – do not ignore
them. There could be ongoing problems between kids and more prominent
problems when there is a sub. “Teacher’s away..the kids wanna play” .
■ Substitutes don’t always want to report any issues. Even though you are not going
to be a part of the solution – you need to REPORT the concern to the Assistant
Principal or Principal – even if it seems really minor. Also, it is good practice to leave
a note with the substitute coordinator outlining the incident/concerns.

34. Sexual Harassment
New Title IX Regulations Effective August 14, 2020:
What is Sexual Harassment? Unwelcome conduct on the basis of sex that is so
severe, persuasive, and objectively offensive that it effectively denies a person
equal access to the school’s education program or activity.
Schools will be found in violation of Title IX if they are “deliberately indifferent” to
such conduct.
Schools are required to respond when they have "actual knowledge" of a complaint
of sexual harassment, which can include a report to any employee of an elementary
or secondary school.
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35. Place your screenshot here
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Frontline
Absence
Manage-
ment
(AESOP)

36. Frontline
Login
Phone
(continued)
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Your phone number
Example:
5129435013 - no dashes & include
area code
Your Unique Pin # - given to you
and you may re-set it thru Absence
Mmgt.
Frontline # -1-800-942-3767

37. JOBULATOR
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■ Not associated with GISD
■ GISD does not support or require you to pay or have this system,
however Jobulator does require a fee
■ They offer a 30 day free trial
■ Support for Jobulator –jobulator.com

38. Technology

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Gmail & Google
Suite
● www.georgetownisd.org/newemployee
● Technology > Gmail & Google Suite
● Username: entire email address
● Password: same password used to login to laptop

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Classlink
GISD’s Single Sign-
on Web Portal
● Bookmarks bar > GISD > Classlink
● Username: GISD username (NOT entire email address)
● Password: GISD Password

41. Shut Down
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Lock

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■ Main Line 512-943-
5000
■ Tracey Jennings –
Substitute Coordinator
512-943-5013

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Thanks!
We are excited to
Lead, Grow and
Serve with you!