1. Julie Z. Maliskevich
34 Woodcroft Crescent, Welland, Ontario L3C 2H7
905-735-9170 (h) 905-704-2650 (w)
PROFILE:
Professional Administrative Assistant with thirty years of office experience (24 years in private sector & 6+ years in
public sector), performing general office procedures, with an in-depth knowledge of office management principles.
Effectively managed office operations, utilizing the following skill sets:
• Excellent time management, planning and organizational skills in order to prioritize effectively, meet deadlines
and work in a fast-paced or high-pressured environment
• Attention to detail ensuring accurate work under minimum supervision and providing quality service to
department management and related stakeholders
• Strong written and verbal communication skills
• Effective communication/interpersonal skills with department management & related stakeholders
• Recently acquired good knowledge of ISB Branch Administration including; budget administration, human
resources processes, collective agreements, legislation, and analyzing financial reports
• Skilled in computer applications such as: MS Office (Word, Excel, Powerpoint), Outlook Email and Internet
WORK EXPERIENCE:
Acting Branch Administrative Coordinator
Ministry of Transportation, Investment Strategies Branch
Executive/Director’s Office
October 2015 – present (temporary assignment)
 Provide secretarial/administrative/clerical support services to ISB Director and Branch Co-ordinator in the Executive
Office.
- Monitor and manage Director’s calendar, all incoming & outgoing correspondence and other administrative
tasks in a proactive and timely manner in order to ensure accuracy
- Monitor e-mails from the Director to ISB managers/staff to ensure timelines are met, prepare material and
obtain Director sign off
- Respond to CTIS requests under required timelines to ensure that Service Quality Standards are met
- Coordinate the preparation of the monthly ISB budget update (Financial Forecast). Review with Director and
advise of any discrepancies/pressures in the budget to remain within yearly budget
- Review monthly FTE Cap Forecast with Director to ensure cap levels are on target for DSO
- Prepare and process WEARs, temporary assignment agreements and other HR related documentation in an
accurate fashion. Follow up with HR/OSS to verify that changes have been correctly implemented
- Review IT Updates associated with computer hardware/software renewal process on a quarterly basis
- Coordinate & pre-schedule the manual installation of non-packaged software/hardware applications onto the
replacement computers. Assess what applications are installed on each computer and update records via
S.ODO. Ensure that reminders are communicated to scheduled employees
- Update and maintain ISB contact list on the Sharepoint site
- Deal with day-to-day branch facilities issues, i.e. facilities maintenance and furniture
- Administer S.ODO requests for branch employees

2. - Work on special projects as requested, i.e. re-organized entire filing system for pcard reconciliation and
employee expense hard copy documents for audit storage
Administrative Assistant
Ministry of Transportation, Investment Strategies Branch
Program Implementation Office and Investment Planning & Performance Office
January 2010 – October 2015 (permanent position)
 Provide secretarial/administrative/clerical support services to both PIO (Program Implementation) & IPPO
(Investment Planning & Performance) Offices consisting of two (2) managers and @ twenty-eight (28) staff.
- Maintain and organize Managers’ e-calendar, electronic and manual records/data, ensuring confidentiality
- Make all arrangements for meetings, seminars/conferences, including scheduling/booking rooms, catering
services and A/V equipment. Coordinate & distribute related meeting agendas and material to participants
- Make travel & accommodation arrangements for Managers & Section Heads, i.e. airline reservations, hotel
accommodation & car reservations
- Open, date and distribute mail and/or correspondence, maintaining bring-forward systems, along with
photocopying & collating materials
- Monitor, prepare and process various financial documents, i.e. monthly pcard reconciliations and financial
forecasts on a timely basis
- Provide word processing services such as reports, correspondence, presentations, graphics and databases
- BAC Dept: scan documents upon request, i.e. local cheques, journals, audit reports. Collect local cheques &
assertion reports, mail-out originals to OSS and file copies into binders with back/ups. Issue courier tags for
Quick Cheque pick-up at OSS office & 3rd
party delivery
- CPS Dept: process all “Major & Minor” Contract MPP letters (email to MPP Offices, CCU & Regional contacts,
and maintain files)
- Enter Engineering and I&IT invoices in PPS system and maintain hard files for both PIO & IPPO offices
- Process incoming invoices by PCard and maintain hard copies on file for monthly reconciliation
- Maintain and order supplies for ISB Branch. Maintain printer equipment ( i.e. printer toners, drum cartridges,
maintenance, service calls and paper replenishment)
- Coordinate Interview Process for Job Competitions: schedule meeting rooms for interviews & testing. Send out
communication to both interviewees and interview panellists. Prepare panellist binders/materials. Meet &
greet interviewees and usher to appropriate locations. Monitor interview timelines for testing
 Provide back-up coverage and administrative support services to ISB Director, Branch Co-ordinator & Executive
Office upon request.
LOBLAW COMPANIES LIMITED, December 1988 to December 2009 (21 years inclusive)
Head Office, Brampton, ON (Jun 2007 to Dec 2009)
Executive Assistant to the Vice-President of Labour Relations & Vice-President of Human Resources/ON Retail
(supporting both roles)
• Provided administrative support to the Vice-President, Labour Relations/Ontario Retail Division with staff of
sixteen (16) & to the Vice-President, Human Resources/Ontario Retail Division with staff of sixty (60)
Head Office, Brampton, ON (Nov 2005 to Jun 2007)
Administrative Assistant/Coordinator, Office Services & Internal Audit Dept.
• Provided administrative support to the Director, Office Services and Vice-President, Internal Audit Services

3. ZEHRS-FORTINOS SUPERMARKET LTD., Head Office, Hamilton/Cambridge, ON (Sept 1999 to Nov 2005)
Administrative Assistant, Human Resources & Employee Services Dept.
• Provided administrative assistance to the Director of Human Resources with staff of six (6)
Freemont Distribution Branch, Mississauga, ON (Jun 1998 to Sept 1999)
Administrative Assistant, Human Resources Dept.
• Provided administrative assistance to the Sr. Manager of Human Resources with staff of six (6)
Information & Business Systems, Head Office, Toronto, ON (Nov 1996 to Jun 1998)
Administrative Assistant
• Provided administrative assistance to the Sr. Director of Business Systems with staff of eight (8) & Sr. Manager of
Information Systems with staff of fifteen (15)
Industrial Relations, Head Office Toronto, ON (Jan to Jun 1995 /6-month contract position)
I.R. Assistant & Executive Secretary
• Provided administrative assistance to the Director of Industrial Relations and four (4) I.R. Managers
Loblaw Properties Limited, Real Estate Head Office, Toronto, ON (1993 to 1995)
Executive Secretary
• Provided administrative assistance to the Director of Property Management and three (3) Property Managers
Training and Development, Head Office, Toronto, ON (1988 to 1993)
Registrar & Department Coordinator
• Responsible for the coordination and administration of training programs, facilities and materials, as well as
registration and transcript processing for all employees for head office and store locations
BERENBLUT & ROSEN Limited, Litigation Accountants, Toronto, ON - 1986 to 1988
Office Administrator
• Responsibilities included timekeeping, expense billings, banking, weekly/monthly maintenance and balancing of
payables & receivables
• Prepared and processed financial statements and litigation reports
EDUCATION:
University of Toronto, Bachelor of Arts, St. Michael’s College (8T5) – English & History Major
Loblaw Companies Limited – School of Management Program:
• Business Administration Certificate Program for Analysts & Coordinators, 1991
• Business Administration Certificate Program for Executive Secretaries, 1995