Sustainability 101: ACE Environmental Reporting 2014/15

1. @juliesbicycle #greenarts Sustainability 101 Webinar starts at 12:30 Lucy Latham and Teresa Agudo 23rd April, 2015.
2. @juliesbicycle #greenarts Housekeeping
3. @juliesbicycle #greenarts Today’s agenda The webinar will cover: 1. Why engage with environmental sustainability? 2. Understanding what impacts to measure 3. Developing an environmental policy 4. Developing an environmental action plan 4. Case studies from the cultural sector 6. Creative IG Tool demo 7. Q&A
4. @juliesbicycle #greenarts • Not for profit, founded in 2007 • Our aim is a creative community with sustainability at its heart • Our goal is to provide the inspiration, expertise and resources to make this happen
5. @juliesbicycle #greenarts • Expertise • Capacity building
6. @juliesbicycle #greenarts
7. @juliesbicycle #greenarts - Building on the success of two programmes from 2012-15 - A rich event programme - New resources and case studies - Leadership - Support for Arts Council England
8. @juliesbicycle #greenarts ACE reporting program • 3-year partnership with Arts Council England to support NPOs, MPMs, NMYOs and Bridge organisations • Building on the successful partnership from 2012 to 2015 • From 2015 to 2018 Aim: to embed environmental sustainability in the work of National Portfolio Organisations and Major Partners Museums.
9. 5. Results from previous report
10. @juliesbicycle #greenarts Why act? • Arctic sea ice: • Melting twice as quickly as predicted • Temperature rise: • 5/6ºC warming  5-10% off global GDP • Rate of species extinction: • 100-1,000x higher than historically ‘normal’ • UK Gov: • 80% reduction by 2050 on 1990 levels • Arts and Culture: • Have an impact far beyond their own footprint • Enable us to understand complex issues - Have a role to play in social change
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12. @juliesbicycle #greenarts Economic levers • Increasing extremes in weather and insurance costs • Rising energy and waste disposal costs • Rising commodity prices • Funding opportunities for demonstrating sustainable practices • Increasing demand from NGOs, audiences, consumers for transparency and accountability We need: Policy frameworks seeking to put a price on environmental harm and properly value resources
13. @juliesbicycle #greenarts Business case Demonstrates your values as a business • Trust • Relationship building / networks / communities • Engage with community • Plugged into wider environmental/social/economic issues • Value as an employer – staff14 Business acumen • Efficiency (funders!) • Long-termism • Resilience • Leadership • Self-promotion
14. @juliesbicycle #greenarts Sustainability as theme / Sustainability through operation
15. @juliesbicycle #greenarts Focus on operational sustainability First steps: • Consider what your main environmental impacts are • What can you monitor – Creative IG Tools • What is your ambition towards sustainability? • Create an Environmental Policy • Create an Action Plan • Communicate and engage
16. @juliesbicycle #greenarts Organisational scoping 1) Start with scoping out your organisation, i.e. • What is your personal response to environmental sustainability? • How is your product a response to environmental challenges? • What are you already doing? Artistically/ operationally? 2) What is your motivation for taking environmental action? • Get people to think differently • Stimulate discussion • Be part of the solution • Inspire
17. @juliesbicycle #greenarts Understanding your impacts 3) Decide which activities to look at e.g. • Building/office space/ home working • Travel • Office supplies/materials • Printing and publications • Suppliers • Design/creative process 4) And which environmental impacts you want to look at e.g. • Energy, water, waster • Business travel and logistics • Materials/product sourcing • How your products and services link to your clients’ environmental performance
18. @juliesbicycle #greenarts Impacts • Business travel • IT energy use • Waste • Printing and promotions • Transport: logistics & distribution • Energy • Water • Procurement / sourcing • Design approach and process • Durability, reuse etc. • Lifecycle impacts • Working patterns • Customer / audience behaviour and awareness • Collaborators
19. @juliesbicycle #greenarts Environmental Policy and Action Plan Environmental policy A statement of commitment to sustainability, setting over-arching ambitions. • Meaningful • Specific • Up-to-date • Top-level buy-in • Inclusive • Communication and accessibility What is an environmental action plan? Defines specific targets, actions, responsibilities and deadlines for achieving environmental improvement and reducing environmental impacts.
20. @juliesbicycle #greenarts Environmental Policy case study: Cornerhouse • Meaningful and venue-specific: Initiated by staff and developed in consultation, and now expanding to explore cultural building-specific opportunities e.g. re-using installation materials • Up-to-date: Commitment to regular updating is policy aim • Top-level buy-in: The chief executive signs off policies with the support of SMT and the board would be involved if there was a non-budgeted cost. • Inclusive: All staff are aware of the Environmental Policy at Induction Training and through ongoing briefings and training - all staff contribute to the implementation of sound environmental practices • Communication and accessibility: Policy is available on website • Advertised to supply chain: Cornerhouse work with suppliers who have similar policies to minimise the impact of their operation on the environment.
21. @juliesbicycle #greenarts Setting actions- examples • Use local/ethical/organic suppliers • Work in daylight hours to reduce energy use at night • Use a bike for transport • Use 100% recycled paper / FSC • Reduce packaging • Change home lights to energy efficient • Use printer with environmental credentials (e.g. veg inks) • Digitalise communications and instead of printing • Source home energy from Ecotricity • Using sprays with low VOCs / paints with lower toxicity
22. @juliesbicycle #greenarts Case study: Young Vic, After Miss Julie • 34% reduction in relative energy emissions per audience member • 18 – 24 degrees, rather than a fixed optimum temperature of 22 degrees • LEDs • Rehearsal hours were shifted from 10-6 to 9-5 to make best use of daylight • Set design – second hand • Most of the costumes were vintage items sourced within London or the South • A reduction of 68% in transport emissions • Overall 99% reduction in absolute emissions from paper use compared to previous shows
23. @juliesbicycle #greenarts Young Vic: engagement
24. @juliesbicycle #greenarts
25. @juliesbicycle #greenarts Sustainable production: top tips • Maintain equipment – it’s worth the investment • Hire locally • Consider LED where it is fit for purpose • Dim lights where possible • Conduct rehearsals under working lights • Switch off after the rig check until the half • Avoid tropical hardwood ply (lauan) • Buy from FSC certified sources with a chain of custody • Use materials you know can be recycled • Build with disassembly in mind • Use rechargeable batteries
26. @juliesbicycle #greenarts U-N-F-O-L-D Exhibition, Cape Farewell • Cape Farewell's U-N-F-O-L-D exhibition has toured extensively since 2010, and features the work of over 20 artists,. • Touring a huge body of work about climate change raises environmental issues of its own. • Artist Sam Collins decided that the exhibition would only ever tour by ship, this reduced emissions by up to 25 times compared to air- freight. • The crates were fitted with a GPS device that tracked their travel miles, and this was translated into carbon emissions. • Both this carbon tracking information and the timber crates were assembled as an artwork themselves, as Collins' contribution to the
27. @juliesbicycle #greenarts Sustainable exhibitions: top tips Transport: • Avoid air freight – switch to road where possible if fully loaded & investigate rail and sea freight • Avoid couriers • Look for shipping transport collaborations with other galleries/local organisations • Improve load utilisation and logistics – full loads, intelligent route planning, no empty journeys Display: • Design exhibitions to minimise use of temporary walls • Design walls of standard dimensions to accord with the dimensions of timber and plasterboard • Reuse timber and plaster where possible Buildings: • Set thermostats to lower temperatures in workshops and storage areas • Introduce zonal control and times • Relax temperature and humidity controls • Switch to LED lighting and light sensors • Switch off exterior lighting during the day
28. @juliesbicycle #greenarts Mysteryland Festival (ID&T)
29. @juliesbicycle #greenarts Not-for-profit supporting photographers 3 part-time staff, based at Chinese Arts Centre & home-working => carbon footprint, energy & water use are tiny Focus on: • Co-operating with office landlord on environmental monitoring & action • Consider impacts at home e.g. energy • Choose venues for member events with environmental credentials (virtual participation) • Provide environmental advice & info to members e.g. impacts of dark room processing Redeye (office)
30. @juliesbicycle #greenarts Engagement and Communication
31. @juliesbicycle #greenarts Green Riders • The Green Rider is from the Visiting Manager/Producer to the Venue Manager in addition to the technical rider. • The Visiting Manager asks that the Venue Manager has considered the environmental impact of its operations and has taken reasonable steps to reduce the impacts associated with hosting our performance.
32. @juliesbicycle #greenarts Introduction to Creative IG Tools How to create an account into the Creative IG tools
33. @juliesbicycle #greenarts Introduction to Creative IG Tools How to upload your environmental data: energy, water, waste, audience travel and business travel. Set up a new report
34. @juliesbicycle #greenarts Data analysis functionality
35. @juliesbicycle #greenarts NEW JB website! • Case studies page
36. @juliesbicycle #greenarts Resources 1. Policy and Action Plan Guidelines http://www.juliesbicycle.com/resources/environmental-policy-and-action-plan-guidelines 2. Top Tips: Visual Arts http://www.juliesbicycle.com/resources/top-tips-visual-arts 3. Green Visual Arts Guide http://www.juliesbicycle.com/resources/green-visual-arts-guide 4. Practical Guide: Touring http://www.juliesbicycle.com/resources/touring-guide 5. Sustainable Procurement Guide http://www.juliesbicycle.com/resources/procurement-guide 6. Greening the Office Guide http://www.juliesbicycle.com/resources/greening-the-office-guide 7. Green your exhibitions/productions: http://www.juliesbicycle.com/resources/productions-and-exhibitions 8. Green Merchandising http://www.juliesbicycle.com/resources/sustainable-merchandise-guide 9. Engaging with your Supply Chain http://www.juliesbicycle.com/resources/communicating-with-your-supply-chain-guide
37. @juliesbicycle #greenarts Thank you! support@juliesbicycle.com | +44 (0)20 8746 0400 | www.juliesbicycle.com
38. @juliesbicycle #greenarts Q&A ???

Notas del editor

Founded in 2007, initially for the music industry
Julie’s Bicycle is the leading global charity that bridges the gap between sustainability and the arts and culture.
Our vision is a creative community with sustainability at its heart
Our mission is to provide the inspiration, expertise and resources to make that happen.
Our team brings together environmental expertise and the experience of the arts and cultural sectors.
Our website constitutes the most comprehensive resource library developed specifically for the arts and culture industries.
We work with over 1,000 cultural organisations across the UK and internationally.
There are now over 2,000 Creative IG Tools users.
We do three things:

Expertise
Rooted in our ongoing research programme delivered in partnership with Oxford University, we gather the environmental data of almost 2,000 creative organisations via our Creative Industry Green Tools (now a funding requirement for Arts Council England and shortly Creative Scotland). Free to use, the Creative IG Tools allow you to monitor your environmental impacts. Designed and developed by experts from within our sector, they are shaped specifically for the creative industries.
We are consulting and certifying over 70 creative organisations, working across the European Union and advising on international cultural policy. E.g. EE Music

Capacity building
We have created a unique, expert and comprehensive free resource covering every aspect of greening creative business: production, energy, waste and water management, travel, touring, festivals, governance, commissioning, marketing and communications, staff and audience engagement. Our website is used by companies and individuals from 178 countries.

Thought leadership
Annually our programme of events attract creative practitioners from across all fields; we have numerous international speaking engagements; and we drive a number of priority ‘stretch’ campaigns across the creative industries throughout the year. Our current thought leadership programme, Sustaining Creativity looks at the ideas and people shaping the green creative economy. This photo is from the Whitworth Gallery in Manchester where we held an event on the Value of cultural buildings in cities. We bring together people from a diverse range of disciplines, including architects, venue owners and academics. For example we also did a similar event at the Liverpool Everyman, with the architects

It’s our strand of work involved with expertise that benchmarking falls under
Achievements from the first 2-year partnership (main highlights):
98% of reporting Arts Council funded organisations are now engaged with the program compared to 89% in 2012, and 14% at the start of the programme;
85 of reporting Arts Council funded organisations now have an environmental policy and action plan in place;
£1.25 m and 7,063 tonnes CO2e were saved by 490 organisations in 2013/14 alone. This volume of CO2 is equivalent to 906 car journeys around the world or the annual average consumption of 1413 UK households;
Two thirds of all organisations reduced electricity, gas and water use.
After Miss Julie at the Young Vic:
HVAC- they decided to avoid heating and cooling the space and ventilate with fresh air as much as possible. This was done by keeping the ventilation fans on at a low speed and relaxing the boundaries for the theatre’s optimum environment settings, for example, setting them at 18 – 24 degrees, rather than a fixed optimum temperature of 22 degrees. Audiences were advised to bring extra layers “just in case”.
Lighting- lighting designer focused on using the lighting stock that the Young Vic already had available in-house, to reduce transport emissions from external hires. This didn’t include any specifically energy efficient bulbs or LEDs, but the Maria studio was fitted with new low energy house lights. Rehearsal hours were shifted from 10-6 to 9-5 to make best use of daylight.
Set design – second hand
Costume - Most of the costumes were vintage items sourced within London or the South of England and some items were hired. Props and costumes were mostly put away in storage for future shows, and any remaining materials were recycled and taken to a reclamation centre by Scenery Salvage.
Paper use - The marketing department took the step of sending press releases electronically and not printing flyers. Posters for display outside the theatre were still printed. Paper use was further reduced by piloting a paperless ticketing system where reusable tokens were given to audience members to gain entry. The audience were also given the option of hiring their programme for a reduced price of 50p (compared to the full price of £3), handing it back after the performance to be reused. Programmes were printed on recycled paper with vegetable inks.
After Miss Julie

Also used their programme to really engage with their audiences.

The cast and staff biographies included information about their most interesting environmental challenge during the production

the programme also featured a section on rationing, a list of what was being rationed in the war (the time the play is set) and what resources were rationed in the production of the play.
An Infographic was designed by David McCandless (author of Information is Beautiful) to creatively depict the carbon footprint of various products and services and the interventions and actions taken by the Young Vic.

The Young Vic also created a mural so that at the end of the show audiences exited through a ‘green walkway’ which included the mural painted onto the wall to minimise the environmental impact compared to vinyl stickers or boards.

Additional material was available on the Young Vic’s website and in blogs
Cape Farewell's U-N-F-O-L-D exhibition has toured extensively since 2010, and features the work of over 20 artists, all of whom have visited the high arctic on one of the organisation's trademark voyages. Touring a huge body of work about climate change raises environmental issues of its own.

Artist and designer Sam Collins was aware that the exhibition needed to be transparent about it’s own impacts, and decided that the exhibition would only ever tour by ship. This reduced emissions by up to 25 times compared to air-freight.
Collins’ designed bespoke packaging crates for the artwork that were reusable, created no unnecessary waste and were designed for maximum space efficiency. Collins’ researched the origin of the timber materials used in the fabrication of the crates and this information was stamped on the crates along with their estimated carbon emissions.
The crates were fitted with a GPS device that tracked their travel miles, and this was translated into carbon emissions. Both this carbon tracking information and the timber crates were assembled as an artwork themselves, as Collins' contribution to the exhibition.
In doing so, Collins' created the context for audiences to think about and discuss the importance of understanding carbon emissions, and our impact on the environment, whilst also encountering the complex ideas - scientific, emotional and spiritual - engendered by the other artworks in the exhibition
- Blanket conditions should no longer apply. Instead conditions should be determined by the requirements of individual objects or groups of objects and the local climate
- Care of collections should be achieved in a way that does not assume air-conditioning or any other current solutions. Passive methods, simple technology that is easy to maintain, and lower energy solutions should be considered;
Natural and sustainable environmental controls should be explored and exploited fully;

Manchester Art Gallery did some pioneering work on re-negotiating temperature settings/parameters required for arts works. They changed BMS control parameters from a seasonal set point (+/- 5% for RH) to a dead-band (35-70% RH). They will use heating, even in summer, to reduce RH if it exceeds 70% as cost of heating is less than cost of dehumidification. Also, less heating in winter to reduce reliance on humidification during cold days.
Redeye can make the greatest difference to their environmental impacts by supporting their members around the issue. Topics could include the environmental impact of materials used in electronics (e.g. copper mining in the Congo); the repairability of Apple Macs (see the recent controversy when it left and then joined the EPEAT scheme); and Greenpeace’s Guide to Greener Electronics and Clean Cloud Campaign (the latter about the energy used to power the data centres that host our websites and cloud storage). Their environmental policy and action plan can build on existing documents and processes such as the Ethical Statement and its annual member survey, and in other areas it may simply be a matter of formalising practices which are already in place e.g. around staff travel or event location selection.

Landlord: Chinese Arts Centre
Home: energy efficiency, procurement, travel choices
Venues with env. Credentials: public transport access already important
Enable virtual participation
Dark room processing: “Processing” ten years on is about the computers as much as the cameras, and about the digital storage (and display) of images. Environmental impacts

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