11. The Data Management Plan is:
• an online form
• uses the Qualtrics survey platform
• Asks relevant questions pertaining to your research data
• Sends you an electronic plan directly to your email after
completion
Research Data Management Planning
15. The ARC and the NHMRC care about your
research data.
Funders
16. Funders
The ARC and the NHMRC care about your
research data.
Australian Code for the Responsible Conduct of Research
(NHMRC, ARC and Universities Australia 2007)
17. Funders
The ARC and the NHMRC care about your
research data.
Discovery Projects Instructions to Applicants in 2018
requires a data management statement
18. Funders
The ARC and the NHMRC care about your
research data.
ARC 2018 Funding Rules:
Follow the Australian Code for the Responsible Conduct of Research (2007).
STRONGLY ENCOURAGES the depositing of data arising from a Project in an
appropriate publically accessible subject and/or institutional repository.
19. Funders
The ARC and the NHMRC care about your
research data.
2017 Data Sharing Statement:
“NHMRC encourages data sharing and
providing access to data and other
research outputs (metadata, analysis
code, study protocols, study materials
and other collected data) arising from
NHMRC supported research”
20. Publishers
Many publishers are requiring that the
data behind your published findings are
PUBLICLY ACCESSIBLE in an institutional
data repository.
21. Publishers
Many publishers are requiring that the
data behind your published findings are
PUBLICLY ACCESSIBLE in an institutional
data repository.
PLOS, BMJ and about 100 more
22. Publishers
Many publishers are requiring that the
data behind your published findings are
PUBLICLY ACCESSIBLE in an institutional
data repository.
Via data availability statements
23. Publishers
Many publishers are requiring that the
data behind your published findings are
PUBLICLY ACCESSIBLE in an institutional
data repository.
Tables, raw data, images etc.
24. Publishers
Many publishers are requiring that the
data behind your published findings are
PUBLICLY ACCESSIBLE in an institutional
data repository.
You must provide a link
– preferably a DOI –
to the reviewers
Anyone should be able to access
that dataset at any time, without
restriction
26. DATA Journals
Data journals allow researchers to formally
publish, and gain acknowledgement for,
their research data outputs.
27. DATA Journals
Data journals allow researchers to formally
publish, and gain acknowledgement for,
their research data outputs.
Wiley’s
Geoscience
Data
Journal
Nature’s
Scientific
Data
Ubiquity’s
Journal of Open
Archaeology Data
28. DATA Journals
Data journals allow researchers to formally
publish, and gain acknowledgement for,
their research data outputs.
citation metrics for research data
outputs
32. UWA - Code
Code of Conduct for the Responsible
Practice of Research
3.7 Research data related to publications must be
available for discussion with other researchers. The
availability of such data must be recorded and managed
through the UWA Research Repository. The six Creative
Commons version 4.0 licenses recommended in AusGOAL
are the preferred licenses to be used for Open Access. CC-
BY is used wherever possible for sharing research data.
33. UWA - Code
Code of Conduct for the Responsible
Practice of Research
3.7 Research data related to publications must be
available for discussion with other researchers. The
availability of such data must be recorded and managed
through the UWA Research Repository. The six Creative
Commons version 4.0 licenses recommended in
AusGOAL are the preferred licenses to be used for Open
Access. CC-BY is used wherever possible for sharing
research data.
34. UWA - Code
Code of Conduct for the Responsible
Practice of Research
3.7 Research data related to publications must be
available for discussion with other researchers. The
availability of such data must be recorded and managed
through the UWA Research Repository. The six Creative
Commons version 4.0 licenses recommended in
AusGOAL are the preferred licenses to be used for Open
Access. CC-BY is used wherever possible for sharing
research data.
72. Case Study
Dropbox?
HDR student query
Can I use Dropbox to transfer
confidential data from
international companies for
my research at UWA?
• Confidentiality?
• Is encryption ok?
• Other cloud storage options?
Our response
Technically, yes, but should
you?
• Contracts/Agreements with data
providers?
• Seek advice from Risk and Legal
• No charge for < 2GB ; but
>2GB=$$
• Allows access to collaborators.
• Confidential data may not be
safe. The data is being stored
overseas.
• Not managed, maintained or
stored by UWA.
73. Case Study
HDR student query
Can I use Dropbox to transfer
confidential data from
international companies for
my research at UWA?
• Confidentiality?
• Is encryption ok?
• Other cloud storage options?
Our response
Make informed decisions
• UWA’s Records Management
Services provide guidance on
using public cloud storage.
– http://www.igs.uwa.edu.au/p
olicies/guides/auth/cloud-
storage
Dropbox?
74. Case Study
HDR student query
Can I use Dropbox to transfer
confidential data from
international companies for
my research at UWA?
• Confidentiality?
• Is encryption ok?
• Other cloud storage options?
Our response
Make informed decisions
• University Policy on: Institutional Data Centre
• University Policy on: Records Management
• Computer and Software Use Regulations
• University Policy on: Records Management
• UWA Code of Conduct for the Responsible
Practice of Research
• UWA Recordkeeping Plan
• Western Australian University Sector Disposal
Authority
• Australian Code for the Responsible Conduct of
Research
• University’s Policy on Privacy of Electronic
Material
Dropbox?
75. Case Study
HDR student query
Can I use Dropbox to transfer
confidential data from
international companies for
my research at UWA?
• Confidentiality?
• Is encryption ok?
• Other cloud storage options?
Our response
IRDS would be an excellent
choice
• Data is stored locally.
• The IRDS maintained and
supported by UWA (Service
Desk Support 24/7)
• Encouraged for long-term
storage and can be used to
comply with WAUSDA.
– “Research records must be
retained for a minimum of 7
years after the date of
publication or project
completion, whichever is later.”
Dropbox?
76. Case Study
IRDS vs Dropbox
HDR student query
Can I use Dropbox to transfer
confidential data from
international companies for
my research at UWA?
• Confidentiality?
• Is encryption ok?
• Other cloud storage options?
Our response
IRDS would be an excellent
choice
• Allows for external collaborator
access
– Pheme authentication
provided to external
collaborators via
http://www.hr.uwa.edu.au/__
data/assets/pdf_file/0006/21
72606/Commencement_of_
Non-university_Staff.pdf
77. Case Study
IRDS vs Dropbox
HDR student query
Can I use Dropbox to transfer
confidential data from
international companies for
my research at UWA?
• Confidentiality?
• Is encryption ok?
• Other cloud storage options?
Our response
IRDS would be an excellent
choice
78. Case Study
UniDrive vs Dropbox
HDR student query
Can I use Dropbox to transfer
confidential data from
international companies for
my research at UWA?
• Confidentiality?
• Is encryption ok?
• Other cloud storage options?
Our response
UniDrive Client
1. Windows laptops
2. Off-campus desktops
3. Staff and students will
access H; drive and IRDS
shares
4. Staff will also access
UNIWA S: drive
79. Case Study
HDR student query
Can I use Dropbox to transfer
confidential data from
international companies for
my research at UWA?
• Confidentiality?
• Is encryption ok?
• Other cloud storage options?
Our response
UniDrive Client
5. Similar functionality to
DropBox without the risk
6. Persistent connection
7. Offline Connections
8. Will appear in Windows
Explorer
UniDrive vs Dropbox
80. Case Study
PAWSEY vs Dropbox
HDR student query
Can I use Dropbox to transfer
confidential data from
international companies for
my research at UWA?
• Confidentiality?
• Is encryption ok?
• Other cloud storage options?
Our response
Pawsey Supercomputing
could be an option
• Can cope with large (‘Big Data’)
datasets and file transfer.
• Allows access to collaborators.
• Not encouraged for long-term
storage (dependent on funding).
• Not managed or maintained by
UWA.
81.
82. Data storage
• Online application process (data >5TB*) [*some exceptions]
• Designed for collaboration, not for ‘primary’ copy of data
• Access is governed by the Data Storage and Management
Policy (DSMP)
• Access to Pawsey data stores is provided by the LiveARC
storage management framework (also known as Mediaflux)
• Command line and web-interface access
92. Contacts
Questions?
Katina Toufexis
Research Data Coordinator
katina.toufexis@uwa.edu.au
6488 5319
Faculty Librarian:
Arts, Business, Law & Education Librarians
ablelibrarians-lib@uwa.edu.au
Health & Medical Sciences
hmslibrarians-lib@uwa.edu.au
Engineering & Mathematical Sciences
emslibrarians-lib@uwa.edu.au
Science
scilibrarians-lib@uwa.edu.au
Notas del editor
The Northern Party at the South Magnetic Pole. Photographer Douglas Mawson 1909. Courtesy Mawson Collection South Australian Museum
“It is not possible to apply a uniform definition of research data across all disciplines. Research data may be numerical, textual, audio-visual, digital or physical, depending on the discipline and the nature of the research.”
You should care because if you’re organised, you can them comply with Funder, publisher, institutional policies and follow recent government announcements and initiatives.
If you’re working in a team this is imperative for reasons such as consistency and efficiency
Of course this applies to solo researchers….
If you’re working solo, having a data management plan keeps you organised
You need to think about how what you’re going to do with your data.