The document outlines the goals and services of an effective enterprise Project Management Office (PMO). The key goals are to complete projects on time and budget, optimize resource allocation, satisfy stakeholders, promote continuous improvement, align projects with strategic goals, communicate regularly with stakeholders, document and share lessons learned, and demonstrate the PMO's value through successful project delivery. The PMO aims to provide strategic alignment, governance, reporting, portfolio management, resource management, knowledge management, and other best practice services.

1. ENTERPRISE PMO
“TO BE”
PROJECTS ONTIME, ON SCHEDULE
Programmes and projects are completed within
budget and schedule
RESOURCE MANAGEMENT OPTIMISED
Enterprise resource allocation is optimised
SATISFIED STAKEHOLDERS
Programme and project stakeholders are
satisfied
CONTINUOUS IMPROVEMENT
A culture of continuous quality improvement is
established with reporting KPI’s on projects
STRATEGIC GOALS
Strategic goals are set & used to help guide project
alignment, development, resource mgt.
STAKEHOLDER COMMUNICATIONS
Stakeholders are regularly surveyed to assess
awareness and communication needs
STANDARD REPORTS
Reports on PMO successes, benefits, project
portfolio performance sent to stakeholders
LESSONS LEARNED
Lessons learned across the enterprise are
documented, distributed and leveraged
PMO VALUE DEMONSTRATED
The PMO's value to stakeholders & project teams demonstrated in the successful application of PM
principles & best practices to bring projects in on time, on budget & agreed business benefits
PMO ANNUAL REVIEW OF GOALS AMD METRICS
An annual review of the PMO goals and metrics is performed to make sure of its continued
relevance as needed to support alignment with stakeholder needs
MASTER PROGRAMME PLAN
A master programme plan and resource allocation plan with timeline and milestones is developed and
updated and communicated to key stakeholders on a regular basis
PMO ANNUAL REVIEW OF POLICIES AND PROCEDURES
An annual review of PMO current enterprise policies & procedures is done to check that they are
improving that projects will be brought in on time, on budget & will deliver business benefits
PMO MANAGER VISIBILITY & INFLUENCE
The PMO manager reports to a senior manager and is at the same level as functional heads to have the
necessary visibility and influence at the strategic level
PORTFOLIO MANAGEMENT
The PMO manager performs an influential role in Portfolio Management and resource management
meetings
PERIODIC REVIEW OF PMO POLICIES & PROCEDURES
A periodic review of the design of PMO current policies, procedures, and practices is carried out to
decide how effectively they are implemented in accordance with best practices
ENTERPRISE PROJECT MANAGEMENT SOLUTION
The PMO is responsible for the acquirement, implementation and maintenance of an enterprise
project management solution and knowledge store
PMO SERVICES
STRATEGIC
ALIGNMENT
GOVERNANCE
REPORTING
PORTFOLIO
MANAGEMENT
RESOURCE
MANAGEMENT
PM BEST
PRACTICES
KNOWLEDGE
MANAGEMENT
PROGRAMME
AUDITS
PM
MENTORING
PMO
CONSULTANCY
KEY REASONS FOR
PMO FAILURES
LACK OF CLEAR VALUE PROPOSITION
A number one reason for PMO failures is that their value proposition was not simple & measurable
PMO METRICS DON’T SHOW VISIBLE VALUE
PMO must offer metrics to prove visible value , measurable, frequent, aligned with company goals
TOO MUCH FOCUS ON TACTIC ISSUES
PMO's are focused on tactical issues & internal processes with focus on monitoring and control
HEAVY ON FOLLOW THE RULES “PRECISELY” PHILOSOPHY
They are heavy on governance, management, standards and practices
LACK OF IMPACT ON PROJECTS
Lack of perception that PMO is having any visible impact on projects.
LACK OF SENIOR EXECUTIVE COMMITMENT TO PMO
Lack of commitment from executives and project managers for PMO
PMO REPORTING IS TOO LOW
The PMO reporting is too low in the organisation to have any influence
ADDED BUREAUCRACY WITH NO ADDED VALUE
The PMO is just added bureaucracy and control with no added value
ONE-PAGE MAGIC | No. 65 by Ken Martin Ken Martin
3 MAGIC
CONSULTING
Founder, Partner
TRANSFORMATION
PMO
CONSULTANT
​London,
United Kingdom
ENTERPRISE PMO “TO BE
Some of the target measures of success for an effective PMO is the company is they
contribute towards a company being financially successful where the shareholders are
satisfied, the organisation works on the right projects at the right time, strategies are
being executed as agreed and programs and projects are aligned with corporate strategy. Click Here
Contact 3 Magic Consulting: Email: info@3Magicconsulting.com Tel: +44 121 318 5473

2. ONE-PAGE MAGIC | No. 65 by Ken Martin Ken Martin
3 MAGIC
CONSULTING
Founder, Partner
TRANSFORMATION
PMO
CONSULTANT
​London,
United Kingdom
AI BASED PROJECT MANAGEMENT SOFTWARE & PMO DASHBOARD
Most of the Project Management Software available was Never Designed to Meet Top
Management Expectations - 90% PM software only covering Fancy Task Management !
Following are the core challenges that project leaders faces.
AI BASED PM & PMO SOLUTION
• AI based Dashboard is Missing for
Project Sponsor/Project Manager
• Change Management is not real
time or integrated with core
baseline
• Risk Scoring parameters are
missing and Automated risk
notification is not available
• Integrated real time issue
management and escalation
process if missing
• Manual Status Reporting which
leads to report manipulation
• Project Baseline and Project
Versioning are missing
PROJECT BUILDER / PROJECT CHARTER PM SOLUTION FEATURES
• PMO Dashboard
• Project Builder/Project Charter
• Milestone Management
• Resource Rate Card
• Kanban Board
• Integrated Risk Management
• Task Management
• Resource Management
• Integrated Issue Management
• Schedule Management
• Resource Calendar
• Integrated Change Manager
• Dependency Management
• Project Budgeting
• Intelligent Project Reporting
INTELLIGENT PROJECT REPORTING
AI in Project Management means using smart algorithm to give real time project
status of the project which helps senior management in effective decision making.
• Project Issue Report
• Project Risk Report
• Resource Rate card Report
• Milestone Report
• Task Allocation Report
• Project forecasting EAC (AI will predict if project will pass or fail)
• Project wise productivity report
• Project Burndown chart
• Intelligent Risk management and Escalation
• Intelligent Issue Management and Escalation
• Intelligent Task Distribution
• Intelligent Resource Management and Skill Matrix
• Intelligent Lessons Learned
PMO DASHBOARD
A signal dashboard view from which the usercan get necessary information about all their projects
AI PMO DASHBOARD VIDEO FREE TRIAL
Entire PMO Suite, Up to 05
Users / Free 15 Days
Click To Play Video
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Click Here