3. THE LETTER OR APPLICATION
IS IN THE FORMAT OF A FORMAL LETTER
IT BEGINS WITH THE SENDER’S ADDRESS (AS GIVEN IN THE QUESTION)
LEAVING A LINE IN-BETWEEN FOLLOWS THE DATE
AGAIN A LINE IS LEFT FOLLOWED BY THE RECIEVER’S ADDRESS
AFTER LEAVING A LINE THE SUBJECT FOR THE LETTER IS WRITTEN
AFTER THE SUBJECT IS THE FORMAL SALUTATION….Sir/Madam
THEN FOLLOWS THE LETTER WHICH IS DIVIDED INTO 3 PARAGRAPHS
4. Continued…..
1st IS THE INTRODUCTORY PART WHERE WE MENTION THE POST FOR WHICH
THE SENDER IS APPLYING.
IT SHOULD CO-RELATE WITH THE SUBJECT MENTIONED IN THE LETTER
2nd PARAGRAPH DESCRIBES THE CANDIDTATE’S QUALIFICATION, EXPERIENCE,
SUITABILITY TO THE POST….SHOULD BE IN A NUTSHELL SO AS TO LEAVE THE
DETAILED DESCRIPTION FOR THE BIO-DATA ATTACHED WITH THE LETTER
In this 3rd paragraph of the body, you are supposed to make a reference to the
photograph (passport-sized), Bio-data or curriculum vitae and other detailed
documents that you have enclosed. You can also appeal for a one-on-one
interview.
5. Continued…….
End the body on a promising note, e.g., Looking forward to your positive
response.
COMPLIMENTARY CLOSE- At the end of your letter, we write a complimentary
closing. The words “Yours Faithfully” or “Yours Sincerely” are used.
SIGNATURE- Here finally you sign your name. And then write your name in block
letters beneath the signature. This is how the recipient will know who is sending
the letter.
6. BIO-DATA
The Biodata or CV is generally divided into four parts as follows-
Personal Details
Qualifications
Experience
References
It goes like-
9. Continued……
Qualifications must be written in tabular form with the above mentioned heads.
WORK EXPERIENCE- It should be written from latest to
the oldest along with the duration.
achievements,languages known,skills,weaknesses,hobbies,references,declaration
date
place
signature
10. MARKING SCHEME:-
Format
1. sender's address,
2. date,
3. receiver's address,
4. subject / heading,
5. salutation,
6. Complimentary close.
--------------------------------------------------------
------------------
01 mark
Content 02 marks
Expression
1.grammatical accuracy, appropriate words and
spelling
2. coherence and relevance of ideas and style
O2 marks:
1
1
Total 05 marks
11. EXAMPLE:-
1. Bal Vidya Public School, Bhilai, urgently requires a post-graduate teacher to
teach political science for which they have placed an advertisement in The Bhilai
Express. You are Sanjay/Sanjana Sharma from 21, Vasant Marg, Bhilai. Draft a letter
including a CV, applying for the advertised post.(120 – 150 words)
21, Vasant Marg
Bhilai
01 March, 20XX
The Principal
Bal Vidya Public School
Bhilai
12. Continued……
Subject- Application For The Post Of A Post-Graduate Teacher
Sir/Madam
In response to your advertisement in The Bhilai Express, dated September 16, 20XX for the post of a political
science teacher in your renowned school, I wish to offer my candidature.
I am post graduate in the subject concerned with an experience of five years teaching in Saint Paul School,
Bhilai. For more details I am enclosing a copy of my bio-data for your perusal and kind consideration.
I am available for the interview on any day of your convenience. If given a chance to serve you. I assure you that
I shall work with utmost sincerity and dedication up to your satisfaction.
Thank you
Yours faithfully
(Sanjay/Sanjana Sharma)
Encl.: Bio-data, xerox copies of original documents
13. Continued……
BIO- DATA
NAME- Sanjay/Sanjana Sharma
FATHER’s NAME- Ranjan Sharma
DATE OF BIRTH- 25 July, 1990
ADDRESS- 21, Vasant Marg, Bhilai
PHONE- 98100XXXXX
E-MAIL- sanjsharma@gmail.com
MARITAL STATUS- single
AGE- 28 years
NATIONALITY- Indian
14. Continued……
NAME OF THE
EXAMINATION
NAME OF THE
BOARD/
UNIVERSITY
NAME OF THE
INSTITUTION
YEAR OF
PASSING
PERCENTAGE
B.A. UNIVERSITY OF
MEERUT
NATIONAL
COLLEGE
2005 72%
M.A. UNIVERSITY OF
MEERUT
NATIONAL
COLLEGE
2007 75%
B.ED UNIVERSITY OF
MEERUT
NATIONAL
COLLEGE
2009 83%
UGC-NET UGC - 2011 76
%
15. Continued……
Experience:- 05 years of teaching at Saint Paul School, Bhilai
NAMES AND ADDRESSES OF REFERENCES-
i) Mr. Vijay Mathur, Principal
D.A.V. School, Gurudwara Rd., Delhi
ii) Mr. Satish Ohri
Head of Commerce Department
Punjab University, Chandigarh
16. THANK YOU
Presented by Mrs. Jyoti Meena
PGT-English
UGC-NET- English
jyotigeet22@gmail.com
