ASAP Methodology ASAP stands for Accelerated SAP. Its purpose is to help design SAP implementation in the most efficient manner possible. Its goal is to effectively optimize time, people, quality and other resources, using a proven methodology to implementation. ASAP focuses on tools and training, wrapped up in a five-phase process oriented road map for guiding implementation. The road map is composed of five well-known consecutive phases: • Phase 1 Project Preparation • Phase 2 Business Blueprint • Phase 3 Realization • Phase 4 Final Preparation • Phase 5 Go-Live and support

1. Overview of
Accelerated SAP (ASAP)
Lawrence Reddy
1

2. The content of this
presentation is a result of
collation and aggregation of
information obtained from
various sites on the internet.
The presentation is
structured in a particular
manner keeping the intended
audience in mind
Target Audience:
• Associates with minimal/ no
knowledge of ASAP
•SAP beginners seeking to acquire a
basic understanding of the ASAP
Implementation Methodology
2

3. Agenda
• Part 1 • Part 2
– ValueSAP – Tools
– Why ASAP • Implementation
Assistant
– Objectives ASAP
• Question and Answer
– ASAP Roadmap Database
– ASAP Phases • Admin Tool
– Phase-wise Deliverables – Hands on
– Project Duration: Example
– Project Roles
3

4. 4

5. What is ValueSAP?
ValueSAP is a framework of methodologies, tools,
content and programs for SAP R/3.
It has three phases:
1. Discovery and Evaluation: Where we define the strategic
business objectives for the implementation from a business
and a technical perspective.
2. Implementation: Implement (acquire, deliver, install the
system) your SAP’s solutions. This phase uses the ASAP
methodology.
3. Operations and Continuous Improvement: Improve your SAP solutions on
an ongoing basis. Changes are often necessary due to changing business
requirements.
We will focus on implementation, that is, on how ValueSAP helps us implement
ERP solutions, in particular, SAP R/3 solutions.
Implementation: Accelerated SAP (ASAP)
5

6. What is ASAP?
• Accelerated SAP is a comprehensive solution for efficiently
implementing and continuously optimizing SAP R/3 software
• You can use ASAP to
– Implement the R/3 System
– Implement mySAP.com components like APO, CRM
– Up gradation of existing system
6

7. Why ASAP
• The largest drawback to SAP R/3 (and other ERP) has been
that it takes too long to implement
• ASAP was designed specifically to refine and produce a
standard implementation approach to cut the
implementation time and reduce costs, making it an
acceptable solution for smaller businesses
• ASAP Roadmap and accompanying Project Plan provide a
standard implementation “how – to - guide” that fills in the
gaps of diverse methodologies and varying individual
implementation skills and experiences
ASAP : Refine, Stdize processes and Cut Implementation time
7

8. Objectives of Accelerated SAP
• An approach that results in a quick, cost effective
implementation of R/3.
– Minimizes the length of time between installation and
start-up.
– Maximizes the utilization of SAP and customer resources.
– Incorporates a process oriented approach to
implementation.
– Results in a repeatable “model” that can be used with
other implementations of R/3.
8

9. The ASAP Roadmap
• Phase 1- Project preparation: initial planning and preparation.
• Phase 2 - Business Blueprint: documentation of the business
process requirements of the company.
• Phase 3 - Realization: implement all business and process
requirements based upon the business blueprint.
• Phase 4 - Final Preparation: complete testing, user training,
system management and cut-over activities.
• Phase 5 - Go-Live & Support: transition from implementation to
production. 9

10. ASAP Phases
• Phase 1, Project Preparation: Initiates with a retrieval of
information and resources. The purpose of this phase is
to provide initial planning and preparation for your SAP
project. Decisions, decisions … start planning
• Phase 2, Business Blueprint: Detailed documentation of
the results gathered during requirements workshops. The
BB details the agreed business process requirements of
the company, that is, the common understanding of how
the company intends to run its business with the SAP
system. What we are doing and what we need …
• Phase 3, Realization: Implement business and process
requirements based on the BB. The objective is the final
implementation in the system, an overall test, and the
release of the system for production (live) operation. Just
do it! 10

11. More ASAP Phases
• Phase 4, Final Preparation: Testing, user training,
system management and cut over activities, to finalize
your readiness to go live. This final preparation phase
also serves to resolve all crucial open issues. On
successful completion of this phase, you are ready to
run your business in your productive R/3 system.
Just checking … Everything all right?
• Phase 5, Go Live & Support: Move from a pre-
production environment to live production operation.
You must set up a support organization for end users,
not just for the first critical days of your production
operations, but also to provide long-term support. It
is a tough world out there … Sure everything is
all right?
11

12. The ASAP Roadmap
Roadmap provides a std procedure (methodology) for implementing
the SAP R/3 System, including project management, configuration of
business processes, technical, testing and training aspects 12

13. Phase-wise key Deliverables
13

14. Project Duration: Example
PHASE Pct
1 Project Preparation 12%
2 Business Blueprint 15%
3 Realization LE 46%
Baseline MP 12%
SA
Final Configuration 13%
Integration Test 21%
4 Final Project 19%
5 Go Live & Support 8%
Total 100%
14

15. Some Project Roles
• Steering Committee
• Project Sponsors
• Project Management
• Change Management
• Consultant
• Security
• Training
• Technical
15

16. 16

17. Tools: Q&Adb (Question & Answer
Database)
Q&Adb is aa set of questions, checklists,
Q&Adb is set of questions, checklists,
templates (e.g. CI templates) and automated
templates (e.g. CI templates) and automated
tools to help you generate the main outputs of
tools to help you generate the main outputs of
the Business Blueprint phase
the Business Blueprint phase
Q&Adb, is structured around Enterprise Areas:
Q&Adb, is structured around Enterprise Areas:
Enterprise area (e.g. Prod Planning), Scenario,
Enterprise area (e.g. Prod Planning), Scenario,
Process Group, Process, Transaction
Process Group, Process, Transaction
17

18. Q&Adb
• The Q&Adb helps determine the company requirements with
respect to SAP business processes. It uses CI templates (general)
and business processes questions (specific).
• There are 4 Master Lists: Business Process Master List (BPML),
Organizational Structure List (OSL), Development List (DL), and
Authorization List (AL).
• Business Process Master List (BPML): An Excel worksheet
containing a representation of the R/3 business processes and
transactions defined in the project scope in order to carry out the
configuration and testing of R/3 in iterative cycles: the Baseline
scope (defined in the BPML), up to four configuration cycles (C1 to
C4), and two integration cycles for testing.
18

19. Q&A db Process
Business Process Definition
INPUT Business Process OUTPUT
Definition
Business
Questions Business
Business
QQuestionsProc
ess
Questions
Analysis
CI Template
Blueprint
SAPeference BP Transactions
Structure
Master
Technical
Organizationa Functional
Analysis Lists
l Structure Specifications
19

20. Tools: Implementation Assistant
The Project Area: Selecting the
The Project Area: Selecting the The Viewing Area: When you click on aa
The Viewing Area: When you click on
Roadmap tab displays aatree view of
Roadmap tab displays tree view of document in the Project area, the
document in the Project area, the
Roadmap Phases. Use ‘Find’ to
Roadmap Phases. Use ‘Find’ to document is displayed in the Viewing Area
document is displayed in the Viewing Area
quickly and easily find information
quickly and easily find information frame.
frame.
stored in Roadmap texts,
stored in Roadmap texts,
Accelerators and the Knowledge
Accelerators and the Knowledge
Corner.
Corner.
The Holding Area: This is aa The Attachment Area: This Area displays
The Attachment Area: This Area displays
The Holding Area: This is links to Accelerators, Roles, and subjects
holding area for your favorites.
holding area for your favorites. links to Accelerators, Roles, and subjects
associated with the displayed document.
associated with the displayed document.
20

21. Tools: Implementation Assistant
The Implementation Roadmap is the main structuring
mechanism for tools within the Implementation Assistant.
It is divided into four levels (PWAT):
• Phase: main organizational step
• Work package: A group of activities to complete a major
portion of Phase. A project team would be assigned a
work package
• Activity: A group of tasks. An activity can produce a
deliverable, and would be assigned to one or more project
team members
• Task: A specific event to be performed by a project team
member
Accelerators can be documents, templates, tips or tricks
or whatever, which can be used to accelerate task
completion.
21

22. Organization w/in the I A
How-To
How-To
Phase
Phase
Work Package
Work Package
Activity
Activity
Task
Task
Deliverable
Deliverable
Who
Who
Accelerators
Accelerators
22

23. Organization w/in the ASAP Roadmap
The structural organization of the
ASAP Roadmap and the definitions
for the Implementation Assistant
are as follows:
Phase - the major organizational steps of the ASAP Roadmap
Work packages - assigned to specific project teams
Activities - assigned to specific team members
How To’s
Tasks
Accelerators
& Tools
23

24. Tools
• Hands on with exercises
• Username: asap
• Password: 
24

25. 25