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National finance board applications

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National finance board applications

  1. 1. AIESEC in UGANDA National Finance Board Applications 16/17
  2. 2. Introduction from the NFB Chairman Dear NFB applicant, By opening this application, you took the first step in entering finance on national & global level. As a member of the National Finance Board you are part of the national finance strategy to achieve a sustainable and transparent organization. By working in a NFB department you can share expertise with a network in a direct way and help entities grow sustainably. The NFB have just been founded in 2016 by MCVP FLA/OD as a way to discuss finance and legal topics to ensure massive growth. Now we are part of the 2016 national roadmap strategy for AIESEC 2020 and we need to build minds in finance on board, to support entities of all sizes to build their process to make them ready to grow disruptively. I guess you want to be part of the financial evolution in 2016/17. Do not hesitate to scroll to the next pages to find out your most suitable position Best of Luck Malinga Joseph Kirk NFB Chairman 16.17
  3. 3. Role and Structure of National Finance board MCVP Finance Legal & Administrative Head Finance & Accounting Head Auditor NST Finance/Chair National Finance Board
  4. 4. Application Timeline  Application Released : 24th September, 2016  Application Deadline : 06th October, 2016 23:59PM GMT  Interviews : 07th October, 2016  Announcement : 10th October, 2016 Submit your application by 06TH OCTOBER, 2016 23:59PM GMT Send the application package to josephkirk.malinga@aiesec.net/ nampewosaddricia@gmail.com Depending on the number of applicants  The term starts directly after the announcement and ends on 30th June, 2017  The NFB Team members will present at the National Finance Summits. (November, March and June) that is on a quarterly basis and is a must attend for all board members.  All members of the board are invited to attend the National financial summits and participation is strongly recommended.
  5. 5. Application Package • Application Package shall consist of: Application questionnaire – Maximum 4 pages. You must answer all general and function questions you are applying for. (Font size 12. PDF format) CV – Maximum of 2 pages Profile picture in the CV • Application video should be made with motivation and reason for applying for the position - Maximum is 3 minutes All documents should be submitted in PDF format.
  6. 6. Legal & Administrative managers oversee the daily operations . Their duties are administrative and it is their responsibility to coordinate and monitor the activities that occur within the legal & administrative office. They ideal candidate co-ordinates and monitors all activities within the LCs and MC, should be well-versed in departmental procedures and policies that will be able to actively discover new ways to do the job more efficiently. The goal is to ensure all support activities are carried on efficiently and effectively. Responsibilities  Ensure proper structures in LCs and reporting cultures.  Ensure the financial manual is followed both by MC and LC.  Ensure legal compliance of all LC processes and activities that are signed MOUs, Insurance & Indemnity forms  Review of the existing criteria of the LCs during the term monthly.  Ensure all LCs have Board meetings with report KPIs  No. of LCs in member in alert  Variance in improvements to Full members  No. of MOUs  Performance of the LCs  No. of BOA meeting reports. Competencies/Skills  Adaptability to change  Organizational skills(Time, Space, Task management)  Communication skills  Client service  Business Understanding  Team player  Computer skills  Sound Judgment  LCVP F, Auditor, BSF, BSA, etc. LEGAL and ADMINISTRATION
  7. 7. A Financial & Accounting Head is responsible for providing financial advice and support to all LCVPs and MCVP Finance to enable them to make sound business decisions. Financial considerations are at the root of all major business decisions. Clear budgetary planning is essential for both the short and long term, and AIESEC in Uganda needs to know the financial implications of any decision before proceeding. In addition, care must be taken to ensure that accounting & financial practices are in line with all statutory legislation and regulations. Responsibilities  Sending out reporting templates & reminders of their deadlines  Improve effectiveness of Finance decisions by receiving more external feedback  Assuring trust & transparency of finances  Ensure LCs submit reports, SONA & SOGA of financial performance  Preparing opinions about MC budget‘s realization KPIs  No. of reports submitted.  Feed back through SONA & SOGA.  Quarterly Budgetary Reports and updates. Competencies/Skills.  Professionalism & Ethics  Governance risk & control  Stakeholder relationship Mgt  Strategy & Innovation  Leadership & Mgt  Corporate Reporting  Financial Mgt  Audit and Assurance  Use of accounting packages. FINANCE and ACCOUNTING
  8. 8. The role of internal audit is to provide independent assurance that an organization's risk management, governance and internal control processes are operating effectively. Internal auditors deal with issues that are fundamentally important to the survival and prosperity of any organization. They look beyond financial risks and statements to consider wider issues such as the organization's reputation, growth, its impact on the environment and the way it treats its members. Internal auditors help organizations to succeed. Responsibilities  Supporting financial and Audit processes in association  Maximizing the effectiveness of financial education by transferring knowledge to AIESEC members  Ensure use of accounting & audit standards by LCs/MC.  Carry out audits & Informing national plenary about financial actions done by LCs KPIs  No. of audits performed.  Financial knowledge of the members.  Opinions expressed in the audits. Competencies/Skills  Internal Auditor Interview Skills  Analytical Skills  Testing and Analysis  Recommending Results and Corrective Actions  Internal Auditor Communication skills  Internal Auditor negotiation skills  Internal Auditor Documentation skills AUDITING
  9. 9. General Questionnaire 1. Get to know 2. Explain very briefly your AIESEC experience? Name Local Chapter Mobile No. E-mail Address Skype ID Academic Background Current AIESEC Position You must answer the general questionnaire
  10. 10. Legal and Administration 1. Why did you decide to apply to the legal & administration committee? what makes you the best for this role? 2. What would you improve in the operations of the legal & administration committee? Which part of the role was completed in the last year? 3. What is the role of the legal & administration committee towards;  Local Committees and LCPs.  Member Committee and MCVP OD  National Plenary 4. What in your opinion is the main reason that Local Committees are falling behind the Member in Alert status? What do you see as the solution
  11. 11. Finance & Accounting 1. Why did you decide to apply to the finance & accounting committee? what makes you the best for this role? 2. What are the strong and weak sides of communication of the field of finance of AIESEC in Uganda 3. What is the role of the Finance & Accounting Committee  Member Committee and MCVP Finance  National Plenary 4. How can Finance & Accounting committee keep watch over financial stability of the entity?AIESEC in Uganda?
  12. 12. Audit 1. Why did you decide to apply to the Audit committee & what makes you the best for this role? 2. Basing on your knowledge, assess current financial state of the Local Committees of AIESEC in Uganda. Pint out challenges an provide solutions. 3. What is the role of the Audit committee towards;  Local Committees and LCVP Finances  Member committee and MCVP Finance  National Plenary 4. How can improvement in financial processes improve performance of core areas of AIESEC in Uganda? Specify and Describe;  Key synergies between finance and other back office areas, which support exchange.  Direct synergies between finance and exchange
  13. 13. Nampewo Saddricia: Member Committee Vice President Finance nampewosaddricia@gmail.com +256751672657 Malinga Joseph Kirk: National Support Team Director josephkirk.malinga@aiesec.net +256757023632/+25682348343 If you have any question, feel free to contact “To be a leader is not to have a position. To be a leader is to see your job as a chance to inspire the world, no matter what your Job is.” GOOD LUCK

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