Implementing Power BI in your organisation is more then allowing people to download Power BI desktop and publish reports to the Power BI Service. People have to be aware of what Power BI is able to achieve for them! But how do you know who is creating what? Using what? Or maybe even more important, sharing (confidential) information with others?  With a Power BI end-to-end monitor you will be able to monitor all Power BI content allover your tenant. These actionable insights will help you to see who needs some extra help, but also in governing your data solutions within your organisation.  In this session I will show you which insights you will get with an end-to-end monitor and how you can monitor your own Power BI environment.

1. End-to-End
Monitoring
For a successful Power BI implementation.

3. Marc Lelijveld
Data & Analytics Consultant
Macaw Netherlands
Marc.Lelijveld@macaw.nl
@MarcLelijveld
linkedin.com/in/MarcLelijveld
Data-Marc.com

4. First thoughts on monitoring?
Health monitoring Task manager Security

5. • Why monitoring
• What do we want to monitor?
• How to monitor this?

6. Why monitoring?

7. Everyone engages with software

8. Analyst to end user2nd wave
Self-service BI
IT to end user
1st wave
Technical BI
Everyone3rd wave
End user BI
BI for everyone

9. Enterprise rollout

10. Delivery approaches
Business-Led
Self-Service BI
Bottom-Up
IT- Managed
Self-Service BI
Blended
Corporate BI
Top-Down

11. Exponential growth of content
Business-Led
Self-Service BI
Bottom-Up Chuck
Finance
Rose
Human Resources
Kasper
Engineer
Jena
Marketing

12. Exponential growth of content
Business-Led
Self-Service BI
Bottom-Up Chuck
Finance
Rose
Human Resources
Kasper
Engineer
Jena
Marketing

13. Get order in the chaos
Chuck
Finance
Rose
Human Resources
Kasper
Engineer
Jena
Marketing

14. Separate people and content!
Chuck
Finance
Rose
Human Resources
Kasper
Engineer
Jena
Marketing

15. What do we want to monitor?

16. What we need to monitor
Content
availability
Usage Performance

17. What we need to monitor
Secure data uploaded to the service
Publish data to the entire organisation
Share content to external users
Publish to web
Custom visuals
Audit logs

18. What objects are available?
Members
Admins
Contributors
Datasets
Reports
Dashboards
Dataflows
App Workspace
App

19. What objects are available?
Members
Admins
Contributors
Datasets
Reports
Dashboards
Dataflows
App Workspace
App
Data sources
Gateways

20. What the Power BI Service provides
Usage Metrics in Power BI Service Audit logs in O365 admin portal (manually)

21. Demo:
Usage
Metrics on
workspace
level

22. Power BI Audit Logs Activities

23. Demo:
Audit Log

24. How to monitor this?

25. Power BI Cmdlets
PowerShell module
• Power BI General management
• Data Management
• Profile Management
• Report Management
• Workspace Management
Get-PowerBIWorkspace
[-Scope <PowerBIUserScope>]
[-Filter <String>]
[-User <String>]
[-Deleted]
[-Orphaned]
[-First <Int32>]
[-Skip <Int32>]
[<CommonParameters>]

26. Demo:
Power BI
Cmdlets

27. High-level Architecture
Audit logs
Gateway logs
Power BI
Service API
Logic Apps
Azure
Monitor
Power BI
Data sources Ingest & Store Model & Serve

28. Data collection
GET https://api.powerbi.com/v1.0/myorg/admin/groups/{groupId}/reports
{
"value": [
{
"datasetId": "cfafbeb1-8037-4d0c-896e-a46fb27ff229",
"id": "5b218778-e7a5-4d73-8187-f10824047715",
"name": "SalesMarketing",
"webUrl": "https://app.powerbi.com/groups/f089354e-8366-4e18-aea3-4cb4a3a50b48/reports/5b218778-e7a5-4d73-8187-f10824047715",
"embedUrl": "https://app.powerbi.com/reportEmbed?reportId=5b218778-e7a5-4d73-8187-f10824047715&groupId=f089354e-8366-4e18-aea3-4cb4a3a50b48"
}
]
}

29. Data collection

30. Logic Apps Architecture
DashboardsReportsDatasets
Workspace
Memberships
Debatcher
Recurrence
Audit LogsWorkspaces Groups
Group Users
Data sources Data Refreshes

31. Data collection
Azure Monitor / Log Analytics

32. Demo:
Azure
Monitor

34. Demo:
Power BI
Monitor
report

35. Recap
• Monitoring is more than usage insights.
• Monitor end-to-end, not only individual reports!
• Monitoring is key for a successful implementation of
Power BI within an enterprise environment.

36. Marc Lelijveld
Data & Analytics Consultant
Macaw Netherlands
Download for free!
Https://bit.ly/cheatsheetpbi
Marc.Lelijveld@macaw.nl
@MarcLelijveld
linkedin.com/in/MarcLelijveld
Data-Marc.com

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