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Organizational Strategies for Lasting Success

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Organizational Strategies for Lasting Success

  1. 1. ORGANIZATIONAL STRATEGIES FOR LASTING SUCCESS FACILITATOR: MARCIA BENNETT, M.ED.
  2. 2. Presentation RoadMap ❖ Welcome ❖ Housekeeping Items ❖ Introduction ❖ My credibility ❖ Why are we here? ❖ Obstacles ❖ Priorities Matter ❖ Multitasking ❖ PLanning vs. Prioritizing ❖ Organizing Tips & Tricks ❖ Work/Life Balance ❖ The Morning I Wake Up
  3. 3. Which statement do you agree with the most? Select the card that demonstrates/accurately reflects or describes how you prioritize your schedule "I focus on what matters.“ To- Do List = Everything "Pulled in too many directions"
  4. 4. Are you ready to do your work? http://www.supersoul.tv/wp-content/uploads/2016/04/201604-sss-ep711-iyanla-vanzant-1.jpg Source: supersoultv.com
  5. 5. TOP 10 OBSTACLES 1.Need for abundance 2.Conquering Chaos 3.Unclear Priorities 4.Fear of Failure/Success 5.Need to Retreat 6.Fear of Losing Creativity 7.Need for Distraction 8.Dislike Spaces 9.Sentimental Attachment 10.Need for Perfection
  6. 6. Newsflash No 2 tasks ever hold the same importance. Always prioritize.
  7. 7. Priorities Matter Discussion ❏ How did you prioritize the tasks? ❏ Based on difficulty, how long it would take, interest?
  8. 8. Priorities Matter Instructions 1. List Names of People in Group in Alphabetical Order 2. List Group Members Birth Days by Month in Chronological Order 3. Place the list of Class Rules in Order using the slips provided in the corresponding numbered envelope Class Rules 1) Listen when others are talking. 2) Follow Directions. 3) Keep hands, feet, and objects to yourself. 4) Work quietly and do not disturb others. 3. Match Sticky Note Colors to Envelopes and Number Them · Orange- 1 · Yellow- 2 · Green- 3 · Pink- 4 Place the sticky notes on the back
  9. 9. Conquering the Multitasking Brain Multitasking Self-Inventory Assessment ● Replying to email ● Browsing internet ● Tweeting ● Having conversation with a colleague ● Listening to music ● Talking on the phone ● Updating status on Facebook ● Reading News
  10. 10. You are actually Context Switching Negatively impacts productivity What does it really mean to multitask?
  11. 11. Conquering the Multitasking Brain Task-Switching Attention Management Attention Management Guide
  12. 12. Attention Management ● Attention management increases the ability to focus attention and can be done at the individual level. ● Must be aware of where you focus most of your attention ● Four different attention types and zones ● Intentional/Focused ● Responsive/Sustained ● Interrupted/Selective ● Unproductive/Alternating
  13. 13. Focused - Sustained - Selective - Alternating FOCUSED ATTENTION Paying attention Single task Excludes everything else Example: working on a project Not natural human state Tiresome SUSTAINED ATTENTION Used for a task that takes time Attention span Example: reading Adaptable Distractions harm sustained attention 20 minutes to refocus Three stages 1. Grab 2. Keep 3. End SELECTIVE ATTENTION Paying attention in a complex setting Example: conversation in a crowded room Cannot focus on everything Ability to filter background noise Focus on one object Drawback: disregard what is happening around you ALTERNATING ATTENTION Two tasks that require different cognitive abilities Example: Taking notes during a lecture Mind- needs to be flexible and move between one task and another Work on each task quickly and accurately for brain to transition
  14. 14. The Evolution of Time Management Time Organization Routines Habits
  15. 15. How Long is a Minute?
  16. 16. Planning vs. Procrastinating
  17. 17. Organizing Tips and Tricks Get a reminder app. Do not trust your brain for your own memory. Recommendations: Evernote Organization is a process in which you can devise systems according to how you think and according to how much you have. Write down anything that distracts you- random thoughts, google searches, new ideas. The point is, if you stop and write them down, they’ll stop bubbling up when you’re in the zone.” Paper Clutter- Tips and Tricks One Thing at a Time Spread Out Project Bins Are Your Friends Creativity Challenges Idea Generation
  18. 18. Do you know what you need? -Hand picked items for you -Delivered every month via mail - Stationary - Gourmet tea - Journal - Educational supplies - Learning resources - Motivational Messages Themed Boxes ● Back to School Box ● Holiday Box ● Teacher Appreciation ● End of Year Box Work/Life Balance
  19. 19. Work Life Balance- A Balancing Act ● Routines ● Habits ● Focus on self-care ● Read for pleasure ● Write for pleasure What is your preference? 1. Having too much to do? 1. Not having enough to do?
  20. 20. The Morning I Wake Up- What are the first two things most people do? ●A. Check E-mail ●B. Check Social media ●C. Text Messaging ●D. Multitasking Productivity Poison How to avoid the distractions: 1. Airplane Mode 2. E-mail Boundaries 3. Disable Notifications
  21. 21. Organization Success This is one of the MOST important concepts to master as an educator. How do you become successful? Answer these 5 questions: 1. What is working for you? 2. What is not working for you? 3. What items are most important for you? Products/supplies 4. Why is it important to get organized? Compelling reason 5. What Is causing the problem?
  22. 22. Time Management Reading
  23. 23. Q&A
  24. 24. JUST ONE MORE THING! 1. Place index card into fish bowl. 2. Write on the back of the card how many easter eggs are in the bowl. 3. The Winner will receive a $20 Target Gift Card! Index Cards: Name E-mail Address Phone Number Write down 2 things you learned Write down 1 thing you would like to focus on improving over the next 90 days
  25. 25. Certificate of Completion Make sure to receive a Certificate of Completion before leaving. Access Professional Development Resources at: www.marcia-bennett.com

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