The purpose of this presentation is to help educators stop spending time on "managing clutter" and spend time on what really matters- interacting with children to help them learn. This interactive workshop will share technology apps to simplify their professional life.

1. FACILITATOR: Dr. Marcia Bennett, Ph.D.
March 7, 2020
Richmond, VA
vaaeyc Annual Conference
TECH TOOLS TO HELP
EDUCATORS STAY ORGANIZED

2. Objective
The goal of today’s session is to use technology to:
 Simplify your life
 Focus on what matters
 Get and stay organized

3. Presentation Roadmap
 Agenda
 Introduction
 Organization Assessment
 Purpose of Tech Tools
 How to use apps day-to-day
 Google Drive, Docs, Forms
 Trello, Evernote the Ultimate Digital Notebook , One Note
 Next Steps

4. Which statement do you agree with the most?

5. Organization Success
This is one of the MOST important conceptS to master as an educator.
1. What is working for you?
2. What is not working for you?
3. What items are most important for you?
4. What is causing the problem?

6. Are you ready to do your work?
http://www.supersoul.tv/wp-content/uploads/2016/04/201604-sss-ep711-iyanla-vanzant-1.jpg
Source: supersoultv.com
"Organization leads to peace of mind."

7. Simplify My Life

8. Whose App is it?

9. Google Apps Questionnaire (Using Forms)

10. Survey
Google Apps Questionnaire (Using Forms)
Application Beginner Intermediate Advanced
Google Drive
Google Docs
Google Forms
Trello
Evernote
OneNote

11. Google Drive
Best general organizational
tool available

12. Google Docs
Real time collaboration and
authoring tool

13. Google Forms
Collect and organize information

14. Trello
Visually designed app for better organization of
projects and ease of collaboration

15. Evernote
Capture and prioritize ideas, projects, and to-do lists

16. OneNote
Digital notepad and information
gathering

17. Paper Clutter vs. Digital Clutter
What stresses you out the most?
Paper Clutter
Digital Clutter
How do you manage paper clutter and digital clutter?
“Clutter is nothing more than postponed decisions.”

18. More apps means more time
looking at apps.

19. Google Apps Questionnaire (Using Forms)

20. Similar to a pin board

21. Visual and Versatile

22. Ways to Use Trello
1.
2.
3.
4.
5.
 Brainstorming
 To Do Lists
 Automatically Track Tasks
 Goal Planning
 Trello Blog- Great Templates (www.trello.com/blog)

23. Brainstorming

24. Goal Planning

25. Weekly Newsletter

26. Google Apps Questionnaire (Using Forms)

27. Google Drive
Google Drive categorizes folders and allows
you to create a digital filing system

28. Google Drive Tips
 Create Folders that Make Sense to You
 Use Sub-Folders
 Color Code Your Folders
 Use List View to Sort Quickly
 Name Your Files
 Star Files

29. Colored Folders, Sub-Folders, List View

30. Grid View

31. Name Files and Star Files

32. Additional Features

33. Google Apps Questionnaire (Using Forms)

34. Google Docs
 Create lesson plans
 Include files, YouTube videos, and links
 Newsletters
 Share with other teachers
 Edit, comment, share for viewing only
 Track edits and changes with collaborators
 *Unique Helpful Features*
 Translate
 Use revision history (do not have to save
manually every time)

35. Google Docs Lesson Plan

36. Google Docs-Editing

37. Google Docs-Translations

42. Google Docs

43. Google Apps Questionnaire (Using Forms)

44. Google Forms Ideas
 Collect parent information
 Sign-up for parent/teacher
conferences
 Back-to-school questionnaire
 Suggestion boxes
 Event registration
 Leaders can use to survey staff

45. Google Forms Features
Custom forms
Add images
Real-time response
information
Reorder questions
Upload file
Embed on site or email

52. View Form

55. Productivity is Personal

56. Benefits of Evernote
 Small Tasks
 Major projects
 Collect information
 Idea Generation
 Web Clipper- directly save articles,
photographs, printed documents
 Search feature- find documents, text,
and images
 Paperless Office
 Do not have to remember everything
 Data is private
 Evernote for Business (For Leadership
Teams/Departments)

57. Evernote- “The Ultimate Digital Notebook”
 Over 150 million professionals rely on Evernote as
their daily workspace
 Capture Meeting Notes
 Automatically syncs and saves across all devices
(phone, tablets, computer)
 Knowledge sharing
 Scan business cards
 Presentation Mode

58. Evernote Ideas
Supply List
Checklist
Worksheets
Share lesson plans
Share ideas with instructional team
Capture professional development
notes, ideas, and resources

59. Create checklists for key steps

60. Attach documents
• Photos of
projects
• Important
documents

61. Record progress
 Use photos, audio,
checklists
 Keep everyone in the
loop without email
 See updates in your
Activity Stream

62. Capture web pages
 Clip a full page
 Capture an article
 Take a screenshot

63. Capture web pages
Clip a full page
Capture an article
Take a screenshot

64. Capture receipts
Capture on phone,
tablet, or ScanSnap
Evernote Edition
All details become
searchable

65. Add bills and statements
 Forward from email
 Drag from desktop
 Take photos on
mobile

66. Google Apps Questionnaire (Using Forms)

67. OneNote Features
 Organize notes by Sections and Pages
 Add images, videos, digital ink
 Record audio
 Embed video for lesson plans
 Print Sections
 Create and Hide Subpages
 Notebook Colors
 Page Templates

68. OneNote Ideas

69. OneNote Ideas

72. OneNote Ideas

73. OneNote Ideas
Write handwritten notes directly within the app

74. Tips to Remember
 Everyone has a unique way of staying organized
 There is no right or wrong app
 Choose what works for YOU and gives you peace of
mind
 Time is a nonrenewable resource

75. drive.google.com/drive
doc.google.com
docs.google.com/forms
evernote.com
www.trello.com
www.onenote.com
Resources

76. Q&A

77. Let’s Connect
www.marcia-bennett.com
LinkedIn: Dr. Marcia Bennett
Twitter: succeedwithdrb
Instagram: succeedwithdrb
E-mail Address: askmarcianow@gmail.com