CompCode & CO Area Copy with New CoA ID - Various Alternatives
1. 25.05.2015 / 15:51
CONTENTS
Sheet Comments
a COMPANY CODE COPY WITH DIFFERENT COA BUT SAME GL ACTS & SETTINGS (PLUS DELETE) METHOD 1
b COPY CHART OF ACCOUNTS DEPENDENT TABLE ENTRIES (BEFORE NEW CCODE) (PLUS DELETE)
c COPYING CAPABILITY OF A REFERENCE COA - REPORT BEFORE EXECUTION
d COMPANY CODE COPY WITH DIFFERENT COA BUT SAME GL ACTS & SETTINGS (PLUS DELETE) METHOD 2
e COPY A CO AREA WITH AT LEAST ONE CCODE, BUT WITH NEW COA USING "CREATE WITH REFERENCE" (PLUS DELETE)
Comments
Notes
1 In all cases of deletion, there is the presumption that all transactional data if any has already been deleted.
CompCode & CO Area Copy with New CoA ID - Various Alternatives / Contents 1/25
2. 25.05.2015
COMPANY CODE COPY WITH DIFFERENT COA BUT SAME GL ACTS & SETTINGS (PLUS DELETE) METHOD 1
FORMATION
Financial Accounting>>General Ledger Accounting>>G/L Accounts>>Master Data>>Preparations>>Edit Chart of Accounts List
Change Requests Involving User KNOWLMI1 ( KNOWLMI1)
|
--- Customizing Customizing request
|
--- Local Change Requests
|
--- Modifiable
|
--- D55K905719 010 KNOWLMI1 20.05.2013 Company Code Modelling
|
--- D55K905720 KNOWLMI1 27.05.2013 Customizing Task
Financial Accounting>>General Ledger Accounting>>G/L Accounts>>Master Data>>Preparations>>Define Account Group |-- IMG Activity Edit Chart of Accounts List
|-- IMG Activity Open and Close Posting Periods
|-- IMG Activity Assign Company Code to Chart of Accounts
|-- IMG Activity Define Account Group
|-- IMG Activity Copy Company Code
|-- IMG Activity Enter Global Parameters
|-- IMG Activity Delete Chart of Accounts
--- IMG Activity Edit, Copy, Delete, Check Company Code
Enterprise Structure>>Definition>>Financial Accounting>>Edit, Copy, Delete, Check Company Code>>Edit Company Code Data
Financial Accounting>>Financial Accounting Global Settings>Company Code>>Enter Global Parameters
This example just displays a simple method of creating a new chart of accounts.
Copying of a chart of accounts first is warranted in order to benefit from the associated account assig
Financial Accounting>>General Ledger Accounting>>G/L Accounts>>Master Data>>Preparations>>Assign Company Code to Chart of Accounts
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3. 25.05.2015
Financial Accounting>>General Ledger Accounting>>G/L Accounts>>Master Data>>G/L Account Creation and Processing>Alternative Methods>>Copy G/L Accounts>>Copy Company Code
Message: Company codes ZAC2 and ZAZZ have different charts of accounts
SE16>>SKAT
SE16>>SKA1
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4. 25.05.2015
SE16>>SKB1
DELETION
Delete Company Code before CoA.
Enterprise Structure>>Definition>>Financial Accounting>>Edit, Copy, Delete, Check Company Code>>Copy, delete, check company code
Done, but no screen shot.
Financial Accounting>>General Ledger Accounting>>G/L Accounts>>Master Data>>Delete>>Delete Chart of Accounts
Back one step.
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10. 25.05.2015
COPY CHART OF ACCOUNTS DEPENDENT TABLE ENTRIES (BEFORE NEW CCODE) (PLUS DELETE)
FORMATION
Financial Accounting>>General Ledger Accounting>>G/L Accounts>>Master Data>>G/L Account Creation and Processing>Alternative Methods>>Copy G/L Accounts>>Copy Chart of Accounts
Change Requests Involving User KNOWLMI1 ( KNOWLMI1)
|
--- Customizing Customizing request
|
--- Local Change Requests
|
--- Modifiable
|
|-- D55K905770 010 KNOWLMI1 24.06.2013 Company Code Modelling 2
| |
| --- D55K905771 KNOWLMI1 24.06.2013 Customizing Task
| |
| |-- IMG Activity Edit Chart of Accounts List
| |-- IMG Activity Define Financial Statement Versions
| |-- IMG Activity Define Account Group
| |-- IMG Activity Copy Company Code
| |-- IMG Activity Enter Global Parameters
| |-- IMG Activity Copy Chart of Accounts
| |-- IMG Activity Delete Chart of Accounts
| --- IMG Activity Edit, Copy, Delete, Check Company Code
|
--- D55K905719 010 KNOWLMI1 20.05.2013 Company Code Modelling
Copying Capability
Evidence of Existence after Copy.
Copy
DELETION
Financial Accounting>>General Ledger Accounting>>G/L Accounts>>Master Data>>Delete>>Delete Chart of Accounts
In the case of SD, the new entries would need to be copied to a new Sales Org,
then deleted if the new CoA to be retained.
Same tables visited to confirm deletion.
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11. 25.05.2015
Manually delete the FSV copied in this process.
Financial Accounting>>General Ledger Accounting>>Business Transactions>>Closing>>Document>>Define Financial Statement Versions
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13. 25.05.2015
COMPANY CODE COPY WITH DIFFERENT COA BUT SAME GL ACTS & SETTINGS (PLUS DELETE) METHOD 2
This approach ensures that all other FI settings are copied from the reference company code while using a different CoA ID.
This includes the SKB1 data.
Preceded by copying a reference CoA to CoA "ZZZZ" with all account determination, but without the FSV.
FORMATION
Enterprise Structure>>Definition>>Financial Accounting>>Edit, Copy, Delete, Check Company Code>>Edit Company Code Data
No
No
Deletion of the abovementioned PCA ledger 8A table entry.
There are inconsistencies in ledger 8A (Profit Center Accounting) (see long
text)
Message no. FC158
Diagnosis
Company code ZAC2 is assigned to ledger 8A (Profit Center Accounting).
This ledger is managed either with a valuation other than "legal
valuation" or in a currency which differs from a cost accounting object
and therefore requires a controlling area. The assignment of the company
code to a controlling area is, however, deleted when copying.
System Response
The assignment to ledger 8A (Profit Center Accounting) is copied.
Procedure
Before the first posting in your target company code, maintain the
assignment of this company code to a controlling area.
Alternatively you can also delete the assignment of the target company
code to ledger 8A (Profit Center Accounting).
My Note
This can be done using SE16-->T882 (Company Code/Ledger Assignment)
Select the applicable line then Table Entry-->Delete. A vertical layout of the
record will be displayed. Click "Delete Entry". Message "Database record deleted"
will be displayed. Confirm deletion by rerunning the report.
Certain data was not copied (see long text)
Message no. FC125
Diagnosis
When you copy a company code, not all the settings are copied, for
example there is some data that must be unique for each company code.
The fields that are not copied from reference company code ZAC2 are
listed below. After copying the company code data, you must enter the
appropriate data in these fields in the target company code manually.
The exact procedure is specified for each field.
Procedure
The following global data is deleted:
o Productive indicator
In Customizing for Financial Accounting, maintain the global parameters
of the target company code ( Financial Accounting Global Settings ->
Company Code -> Check and Add Global Parameters).
The following assignments are not copied:
o Asignment between company code and controlling area.
In Customizing for the enterprise structure, maintain the assignment
(Assignment -> Controlling -> Assign Company Code to Controlling
Area).
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15. 25.05.2015
etc.
At this point most company code definitions in AR, AP, Bank, etc. will also have been created except as indicated above.
Financial Accounting>>General Ledger Accounting>>G/L Accounts>>Master Data>>Preparations>>Assign Company Code to Chart of Accounts
This is where the copied CoA reference is changed before any further action.
This new CoA "ZZZZ" will have been copied from a reference with all of its account determination definitions.
Refer to sheet "b".
Financial Accounting>>General Ledger Accounting>>G/L Accounts>>Master Data>>G/L Account Creation and Processing>Alternative Methods>>Copy G/L Accounts>>Copy Company Code
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16. 25.05.2015
SE16>>SKB1
DELETION
This company code has not been assigned to a CO Area. If it was, that assignment would have to be deleted first.
Delete Company Code before CoA.
Enterprise Structure>>Definition>>Financial Accounting>>Edit, Copy, Delete, Check Company Code>>Edit Company Code Data
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17. 25.05.2015
Financial Accounting>>General Ledger Accounting>>G/L Accounts>>Master Data>>Delete>>Delete Chart of Accounts
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18. 25.05.2015
COPY A CO AREA WITH AT LEAST ONE CCODE, BUT WITH NEW COA USING "CREATE WITH REFERENCE" (PLUS DELETE)
FORMATION
Enterprise Structure>>Definition>>Controlling>>Maintain Controlling Area>>Edit, Copy, Delete, Check Controlling Area
Change Requests Involving User KNOWLMI1 ( KNOWLMI1)
|
--- Customizing Customizing request
|
--- Local Change Requests
|
--- Modifiable
|
--- D55K905772 010 KNOWLMI1 25.06.2013 FI: Company Code Modelling 3
|
--- D55K905773 KNOWLMI1 25.06.2013 Customizing Task
Structure |
|-- Table Contents
|-- IMG Activity Edit Chart of Accounts List
|-- IMG Activity Define Retained Earnings Account
|-- IMG Activity Assign Company Code to Chart of Accounts
|-- IMG Activity Define Account Group
|-- IMG Activity Copy Company Code
|-- IMG Activity Copy Chart of Accounts
|-- IMG Activity Delete Chart of Accounts
|-- IMG Activity Edit, Copy, Delete, Check Company Code
|-- IMG Activity Maintain Controlling Area
--- IMG Activity Assign company code to controlling area
Navigation
Choose
Expand
Select objects to be copied.
GoTo Back
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19. 25.05.2015
Copy Org structure
Enter
No
No
Certain data was not copied (see long text)
Message no. FC125
Diagnosis
When you copy a company code, not all the settings are copied, for
example there is some data that must be unique for each company code.
The fields that are not copied from reference company code ZAC2 are
listed below. After copying the company code data, you must enter the
appropriatedata in these fields in the target company code manually.
The exact procedure is specified for each field.
Procedure
The following global data is deleted:
o Productive indicator
In Customizing for Financial Accounting, maintain the global parameters
of the target company code ( Financial Accounting Global Settings ->
Company Code -> Check and Add Global Parameters).
The following assignments are not copied:
o Asignment between company code and controlling area.
In Customizing for the enterprise structure, maintain the assignment
(Assignment -> Controlling -> Assign Company Code to Controlling
Area).
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20. 25.05.2015
The usual warnings.
Financial Accounting>>General Ledger Accounting>>G/L Accounts>>Master Data>>Preparations>>Edit Chart of Accounts List
Financial Accounting>>General Ledger Accounting>>G/L Accounts>>Master Data>>Preparations>>Define Account Group
(Assignment -> Controlling -> Assign Company Code to Controlling
Area).
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21. 25.05.2015
Financial Accounting>>General Ledger Accounting>>G/L Accounts>>Master Data>>Preparations>>Assign Company Code to Chart of Accounts
Financial Accounting>>General Ledger Accounting>>G/L Accounts>>Master Data>>Preparations>>Define Retained Earnings Account
Select the row & Choose
Transfer Accounts for reference
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22. 25.05.2015
Delete and add rows as required.
Choose any row to display more details.
Select all rows or just a range.
Create the GL Accounts
SKAT, SKA1, SKB1 filled.
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23. 25.05.2015
No cost elements
Create the account determination.
Refresh
Return to Header
Once the task is complete and no further use id required, one might as well as do some housekeeping.
Hence, ...
Delete
DELETION
Controlling>>General Controlling>>Organization>>Maintain Number Ranges for Controlling Documents
1st remove CO number ranges.
Change Groups
Select each group one by one.
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24. 25.05.2015
Interval>>Maintain
Select and delete the number range for each group.
Back. The group will have been deleted.
Repeat until no group remains and all transactions are unassigned.
Controlling>>Cost Center Accounting>>Master Data>>Define Cost Center Groups>>Change Cost Center Group (KSH2)
2nd remove the automatically created hierarchy node from within (i.e. Change>Select>Delete) plus any other cost center groups.
In this example, no cost element groups or any CO master data was created.
Hence, one may be prompted accordingly by the checks within the next step until all has been deleted.
Enterprise Structure>>Definition>>Controlling>>Maintain Controlling Area>>Edit, Copy, Delete, Check Controlling Area
Delete CO Area
Message CO Area deleted incorrectly.
Does not delete connected company codes unlike when being created.
Hence, company codes should be deleted first, then controlling area.
Although the CO Area was deleted, a message was displayed indicating that it was done incorrectly.
This is most likely that the dependent company code should have been deleted first.
But despite this the CO Area deletion went ahead anyway and rendered the message after the point of no return..
Conventionally, assigned company codes should be delinked first.
Enterprise Structure>>Definition>>Financial Accounting>>Edit, Copy, Delete, Check Company Code>>Copy, delete, check company code
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25. 25.05.2015
Financial Accounting>>General Ledger Accounting>>G/L Accounts>>Master Data>>Delete>>Delete Chart of Accounts
Back
All deleted!
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