Cambridge Nationals R001 Revision lesson - for more details & resources see http://1000computing.wordpress.com/2014/11/18/the-thing-with-cambridge-nationals-lesson-resources/

1. Diary Management

2. Objectives
• Be able to identify features of email
software
• Be able to describe a range of features of
Diary Management software
• Be able to explain how Image Reflections
can use Diary Management & Email
Software

3. From the Scenario:
…
Customers who would like a set of photographs use the
booking form on the Image Reflections website to book
a photographic session. Staff at the Head Office then
set a date for the session, allocate an available
photographer and confirm with the customer via email.
…
Sean uses Diary Management Software to record each
booking for a photographic session. To avoid clashes,
he also records personal appointments on the same
diary.

4. Exam Question
1. Sean has been sent notification from the main office
that he has a new assignment of a photographic session.
(a) Describe how Sean would add this appointment to his
diary management software. [2]
(b) Sometimes Sean needs to delete an appointment in
his diary management software. Describe a reason why Sean
might have to do this. [1]
(c) Explain how Sean might use diary management
software when organising a more complex session that
requires an additional photographer. [2]
As we go through this lesson we’ll
aim to answer this question

5. Diary Management Software
Diary software allows us to have a digital
calendar. The major benefit is that it can be
accessed on a range of devices by multiple
people. The key features are:
• Creating appointments / meetings
• Invite people to the meetings/appointments
• Create a task or to-do lists
• Set reminders

6. Diary Management Software
You can:
• Be alerted on your computer or mobile
• Change appointments dynamically
• Share your diary with other people
• Change/move appointments quickly
• Alert your invited people quickly
• Access it anywhere, any time

7. Email Software
• Email software can be linked in to the Diary
Management system so that the
photographer and the customer are notified
instantly
• Any changes will be sent through to both
people
• Complex sessions might have more than one
photographer; both can be added to the
event in the calendar

8. Task 1
• Fill in the Student Task powerpoint form
the VLE
• You’ll need to say step-by-step how
Image Reflections would use different
features of Diary Management and Email
software

9. Sharing Calendars
• It’s useful to Image Reflections to share all
the photographers’ calendars so they can see
who’s busy on what days
• This helps them pick a photographer when a
new session is booked and avoid clashes
• If calendars aren’t up to date then this will
cause problems so it’s vital that everything is
put on the calendar

10. Task 2
• Finish answering the Exam Question
• We’ll be peer marking in a few minutes!

11. Mark Scheme
Question Answer Marks Guidance
1a TWO marks for a full explanation:
e.g.:
• He would find the correct date and
time(1), then type in the name of the
customer(1)
• He would enter the details of the
booking(1) including date, time,
location and customer name
2 Must have at least two
items of data entered
to be awarded full
marks
1b ONE mark for any appropriate reason
e.g.:
• A customer cancels the appointment
(1)
• A different photographer is assigned
the session (1)
• Sean has to cancel the session (plus
reason) (1)
1

12. Mark Scheme
Question Answer Marks Guidance
1c TWO marks for a full explanation:
e.g.:
• In the ‘participants’ box, (1) Sean
would add the email address of the
other photographer (1)
• Sean would find the contact details
of the other photographer (1) and
add them to the ‘participants’ of the
event on the diary management
software (1)
2 Do not accept ‘email
the details to the other
photographer’
Do not allow simply
‘add the email address’
without where in the
software it should be
added

13. Exam Technique
• I’ve kept reminding you but it’s VITAL
that you get this: to get 2 marks out of 2
you have to make a second point that
builds on the first thing you said – else
there’s only 1 mark for you!
• Don’t forget: you need over 50% to get a
‘Pass’ grade – a ‘C’ equivalent