Automation support to Library circulation

1. What are the benefits of What are the benefits of
automation support to automation support to
circulation?circulation?
Presented byPresented by
Murchana BorahMurchana Borah
Milisha D'SilvaMilisha D'Silva

2. ContentContentContentContent
 Introduction
 History of Library Automation
 Defintion of Library Automation
 Library Automation Initiatives in India
 Library Circulation System : Traditional Approach
 Disadvantages in Traditional Circulation System
 Automated Circulation System
 Automation support to Circulation
 Benefits of Automated Circulation System
 Conclusion
 References

3. IntroductionIntroductionIntroductionIntroduction
Automation in libraries is a phenomenon of the last 50-60
years. Four contexts within which the process of library
automation should be evaluted, those are -
 Pre 1945
 1945-60 (Exploring the potential of Computer)
 1960-75 (Beginning to bring Computes into Libraries)
 1975-90 (Computers are accepted by Libraries)
 1990-2008(Computers are integral to Libraries)

Post 2008 (The future for Computers in Libraries)

4. History of Library AutomationHistory of Library AutomationHistory of Library AutomationHistory of Library Automation
Pre 1945:
● Stereotype plates- Chales Coffin Jewett,1852
● Punched cards- Herman Hollerith & Dr. John Shaw Billings,
1980
● Microforms
1945-60
● Library Service Act (Libary Service and Constructions Act).
● Magnetic tapes and Magnetic drums.
● Council on Library and Information Resources, CLIR-Index
Medicus

5. 1960-1975
● Cooperative Library Network
● Machine readable Cataloging (MARC)-Henriette Avram
1975-1990
● Microcomputer (Grosche's law ­> Moore's law)
● Integrated Library System
● Online Public Access Catalog, OPAC
● CD-ROMs
● Internet and World Wide Web
1990-2008
● Print on demand
● Electronic access to library materials
● Electronic Material publication
● Library Management Softwares (CDS/ISIS,SLIM,SOUL,Koha etc)

6. Micro-films
Stereotype printing
Magnetic Tapes

7. Library AutomationLibrary AutomationLibrary AutomationLibrary Automation
According to NYCRR, Library Automation means, “ the
application of computer and telecommunications technology to
bibliographic control, database access, resource sharing and
other electronic communication or transmission for the purpose
of improving and enhancing services to library users.”
In simple words, library automation is nothing but application of
machines viz. computers to the routine library housekeeping
operations such as acquisition, serial control, cataloguing and
circulation.

8. Library Automation RelatedLibrary Automation Related
Initiatives in IndiaInitiatives in India
Library Automation RelatedLibrary Automation Related
Initiatives in IndiaInitiatives in India
The institutions those have taken the initiative in
establishing Library Automation in India, are as followed-
● The Indian Statistical Institution, 1955
● INSDOC
- Indian Science Abstract, 1965
- Roster of Indian Scientific and Technical Translators,
1967
- NISSATproject, Chemical Abstract, 1978
- INSPEC data-base, CAN/SDI software
- Library Networks such as CALIBNET, DELNET,
INFLIBNET etc.
● DRTC, INSDOC, DESIDOC, NISSAT etc started various
regular, sponsored and adhoc courses.

9. Library Circulation System:Library Circulation System:
Traditional ApproachTraditional Approach
Library Circulation System:Library Circulation System:
Traditional ApproachTraditional Approach
Circulation, by definition, “encompasses all aspects of patron loan
processing and management, including closed reserves, holds,
material booking and in-library use of the collection.”
The components of circulation systems normally include:
 A file of registered borrowers,
 Record of all loan transactions,
 System of charging and discharging, and
 Renewal mechanism for extending due dates for return of
books, and reservation of books already on loan.
(Traditionally, all these activities were performed manually)

10. Changes held in the Library Circulation System:
 Register systems
- Day book system.
- Ledger system.
- Dummy System.
- Temporary Slip System.
 Card systems
- Browne System (19th century, Nina E. Browne)
- Newark System (Newark Public Library)
 Semi-mechanical systems
- Punched Cards.
- Photocharge System.
 Automated systems

11. 1)
2)
4)
3)

13. DisadvantagesDisadvantages in Traditionalin Traditional
Circulation SystemCirculation System
● Trained manpower required.
● Labour intensive, so expensive.
● Space requirement.
● High possibility of mistakes and misreplacements.
● Lose of library material
● Inability to provide instant status of holdings.
● Hectic and dull in nature.
● Unnecessity movements of trays.
● Paper waste.
● Time consuming.

14. Automated Circulation
System
Automated Circulation
System
Automated circulation system means,“the application of computer and
tele-communications technology to control the circulation of library
materials, which may be integrated with other functions in an automated
system”.
Basic Functions of Automated Circulation Control
● Charge/Issues
● Discharge/Return
● Renewal
● Holdings/Reservation
● Recall
● Overdue
● Fines/Overdue Charges
● Reports

15. Circulation Desk
(Then)
Circulation Desk
(Now)

16. Automation Support to Automation Support to
CirculationCirculation
Automation Support to Automation Support to
CirculationCirculation
Automated Circulation system enables a library to,
➔ To record timely and accurately the loan transaction data;
➔ To have efficient and effective control over dues; fines and
records;
➔ To accurately provide information about status of a book;
and
➔ To provide necessary statistical and management reports

17. Benefits of Automated Benefits of Automated
Circulation SystemCirculation System
Benefits of Automated Benefits of Automated
Circulation SystemCirculation System
Benefits enjoyed by users/patrons:
● Easily can know what the library has;
● Easily can access accounts;
● Easily can place and manage holds; and
● Easily can trace any material of the library.
Benefits enjoyed by libraries:
● Can improve inventory control;
● Can efficiently manage overdue items;
● Easily can gather statistics and get reports; and
● Can become part of a shared regional service.

18. ConclusionConclusionConclusionConclusion
● The revolution that has resulted in the “information economy”
will continue, and the facts are that information products and
services have become a world-wide phenomenon.
 Information has become easily accessible due to
phenomenal development in information technology.
 There is clear evidence of a shift from printed on-demand
publication to online(e) publication.
 As a result, role of libraries has completely changed.
 Use of circulation desks is gradually decreasing when
everything is accessible from any place at one click of a
mouse.
 There is every expectation that the library will continue not
only to exist but to thrive and to play its historic leadership
role in the coming decades.

19. References:
● Breeding, M. (2008). Circulation Technologies From Past to Future. Computers
Libraries, 28(2), 19–22. Retrieved from
http://librarytechnology.org/repository/item.pl?id=13133
● Hayes, R. M. (2009). Library Automation: History Third Edition. In Encyclopedia of
Library and Information Sciences. Taylor & Francis Online. Retrieved from
http://www.tandfonline.com/doi/full/10.1081/E­ELIS3­120044024
● Library Automation. (n.d.). Retrieved September 15, 2015, from
http://www.slideshare.net/saniulrahaman/dlis007­library­automation
● SZ, S. T. A. S. M. B. (2013). Impact of Library Automation in the Development Era.
IOSR Journal Of Humanities And Social Science (IOSR­JHSS), 17(5), 20–26.
Retrieved from
http://webcache.googleusercontent.com/search?q=cache:Q9fOgu6rA1IJ:iosrjourna
ls.org/iosr­jhss/papers/Vol17­issue5/D01752026.pdf%3Fid%3D8399+&cd=1&hl=en&c
t=clnk&gl=in&client=ubuntu
● The advantages of using an automated circulation system (SIRSI). (n.d.). Retrieved
September 15, 2015, from
http://webcache.googleusercontent.com/search?q=cache:nE2WNACN2­gJ:https://we
b.ncls.org/sites/default/files/Advantages%2520of%2520Automating.pdf+&cd=1&hl
=en&ct=clnk&gl=in&client=ubuntu

20. Continued:
● Rach. (n.d.). Living in the library world: Introduction to circulation and
types of circulation systems. Retrieved September 15, 2015, from
http://livinginthelibraryworld.blogspot.in/2008/12/introduction­to­circulatio
n­and­types.html
● Phenix, K. (1983). Automated Circulation Systems: A Literature Survey.
Library Hi Tech, 1(2), 79–84. http://doi.org/10.1108/eb047501
● Kurt, W. (2012). The End of Academic Library Circulation? Retrieved
September 15, 2015, from
http://acrl.ala.org/techconnect/post/the­end­of­academic­library­circulation
● Lambright, F. (2014). Digital Storage: A History. Retrieved September 15,
2015, from http://www.securedatarecovery.com/blog/digital­storage­history
● IGNOU Materials, Unit 7: Library House­keeping operations: An overview.
● Google Images.
● Wikipedia, https://en.wikipedia.org/wiki/Main_Page
● Pinterest, https://www.pinterest.com/pin/299559812684096547/