3. COMPANY CONTACT:
Ms. Erza Scarlet
Marketing/Recruitment Officer
0915-734-6209/ romeromarkronell@gmail.com
KEY EXECUTIVES:
Mr. Mark Ronell B Romero
President / Chief Operating Officer
Novaliches, Quezon City
Ms. Myca Joyce V. Conquilla
Executive Operating Officer/Sales and Marketing
Old Balara, Quezon City
Mr. Justin Paul Susano
Officer In Charge / Accounting and Finance
Almar Zabarte, Caloocan City
Company Profile
EVENT OFFICERS:
Mr. Vince Espiritu
Operations Planner Officer
Tala, Bulacan City
Mr. Ralph Martin Dela Cruz
Sales and Marketing Officer
Fairview, Quezon City
4. COMPANY DESCRIPTION:
Company Profile
Romero Events is located on Ayala Ave, Makati City near at
Shangri-La Makati, Romero Events Company is a full-service event
management and marketing company dedicated to meeting your needs. We
customize event strategies to match your goals, budget, and manpower
resources. Mark Ronell Romero, President and Chief Executive Officer of
Romero Events Company, has over fifteen years of experience in marketing
and event management working with world-renown businesses and
organizations.
5. COMPANY MISSION:
Company Profile
Our mission is to design and carry out personalized, innovative anniversary that
meet our client’s needs and desires.
COMPANY VISION:
Our vision is to ensure client satisfaction and loyalty. We hope that you
are so thrilled with your experience that you remind us first for planning
your anniversary.
6. CLIENT DEMOGRAPHICS:
Company Profile
Romero Event offers high quality service to mid-end and high end clients.
COMPANY SERVICES:
Personal Events: Wedding Anniversaries, Anniversaries, Death
Anniversaries
Social Events: First Communions, Birthdays, Graduation,
AND MORE!WORK ETHICS:
ROMERO EVENTS COMPANY claim to be professional involves
everything from how we dress and present in the business world in the way
you treat others. We don’t stop until the job is done, and done right. “Good
enough” is not good enough for our company. We aim for outstanding in
everything we do. Our passion shows in how hard we work and the results
we achieve.
10. Event Proposal
Title 50th wedding anniversary of Mr and Mrs Goldeen
Venue: Best Western Hotel La Corona Manila
Location: 166 M.H. Del Pilar corner Arquiza Street, Ermita, Manila
Date and Time: July 25, 2017 6:00 PM-9:00 PM
Concept: Disney Characters
Theme: Disney design and attire
GOALS/OBJECTIVES:
To be reunited with relatives and friends.
11. SWOT Analysis:
Event Proposal
Strength:
• Best working committee for the event
• Provide equipment’s and items
Weakness:
• Time constrains
• Insufficient fund
• Limited to guests
Opportunities:
• Interested investors in the company
• Appreciation from people
Threats:
• Unexpected number of guests
• Heavy rain
ACTION PLAN: To achieve the event as planned:
• Working with the best committee and well-planned.
• Establish good public relations
12. WORKING COMMITTEE:
Event Proposal
Production Committee
In charge: Fifth Third Bank
Headed by: Ms. Maria Minnie
677-5369
Marketing & Promotions Committee
In charge: Greater Detroit Area
Headed by: Ms. Stacy Castro
748-2545
Finance Committee
In charge: Head of Project Finance
Headed by: Mr. Daniel Gilman
433-1888
Medical Service
In charge: The Medical City
Headed by: Dr. Christoper Sablan
419-1001
Prize/Giveaways Committee
In charge: Philippine Franchise Assoc
Headed by: Mr. Carlos Gonzaga
774-8585
Security Force
In charge: Manila Police District
Headed by: Mr. Rikardo Ramirez
775-3889
13. WORKING COMMITTEE:
Event Proposal
Budgeting/ Donations Committee
In charge: Office of the City Budget Officer
Headed by: Ms. Sandy Martinez
731-5565
Menu Committee
In charge: Greek Meze Committee Manila
Headed by: Ms. Janina Gomez
435-8562
Guests Committee
In charge: Jazz Administration
Headed by: Troye Sivan
746-8953
14. ORGANIZATIONAL CHART
MARK RONELL B.
ROMERO
Event Manager
Fifth Third Bank
Ms. Maria Minnie
Albermarle Development Corporation
Nancy Lipe, chair
Head of Project Finance Coordinating
Mr. Daniel Gilman
The Medical City
Dr. Christoper Sablan
Philippine Franchise Association
Mr. Carlos Gonzaga
Manila Police District
Mr. Rikardo Ramirez
Office of the City Budget Officer
Ms. Sandy Martinez
Greek Meze Committee Manila
Ms. Janina Gomez
Jazz Administration
Troye Sivan
Production Committee
Marketing & Promotions
Committee
Finance Committee
Medical Service
Prize/Giveaways Committee
Security Force
Budgeting/ Donations
Committee
Menu Committee
Guests Committee
15. EVENT PROGRAM:
Event Proposal
Title: 50th wedding anniversary of Mr and Mrs Goldeen
Venue: Best Western Hotel La Corona Manila
Location: 166 M.H. Del Pilar corner Arquiza Street, Ermita, Manila,
Date and Time: July 25, 2017 6:00 PM-9:00 PM
Program: 6:00 PM-9:00 PM, Remarks
VENUE LAYOUT:
Venue: Best Western Hotel La Corona Manila (Sphere 1 and 2 Function Rooms)
Description:
The Venue for this event, 50th wedding anniversary of Mr and Mrs Goldeen will be at
the Best Western Hotel La Corona Manila (Sphere 1 and 2 Function Rooms) because
the Client chooses to have their assembly in the said venue. Second, the venue is
quite just right to occupy 120 expected attendees. It is also easy to get there because
it is located in Manila, which is the Principal City of the Philippines. The Hotel also has
enough materials and facilities to hold the 50th wedding anniversary of Mr and Mrs
Goldeen.
20. EVENT TIME FRAME:
Event Proposal
DATE/TIME ACTIVITY
June 20, 2017 Meeting with the Client
June 27, 2017
June 28, 2017
Prepare proposed budget
Finalizing Budget
July 13, 2017 Select Menu for the Buffet
Request tables/chairs, etc.
Send poster to the Client and print
Schedule appropriate staff help
Arrange for security
Order freebies
July 15, 2017 Food Tasting
Develop program
Begin taking RSVPs
Finalize Buffet
Request confirmation sheets from and departments/staff
providing services to ensure accuracy
Distribution of invitations
21. EVENT TIME FRAME:
Event Proposal
July 20, 2017 Send staff/volunteers itinerary and expected job
duties
Reconfirm final menu with catering and give
guarantee amount
Prepare name tags for the attendees and staffs
Prepare any directional signage if needed
July 24,2017 Check all equipment’s
Venue Setup.
July 25, 2017 Event Night
July 26, 2017 Return items borrowed
Make deposits if the money was received
July 30,2017 Send out speaker/volunteer/thank you notes
Pay invoices
Book facility for a repeat event
23. BUDGET PROPOSAL:
Event Proposal
Insurance ₱ 1,000.00
Medical Safety Practitioners ₱ 1,000.00
Collateral Materials ₱ 1,000.00
Posters/tarpaulins ₱ 1000.00
Misc. Printing/Specialties
Sponsor signs/name tags/holders ₱ 2,000.00 ₱3,000.00
Invitations ₱ 1000.00
Manpower
Photographer/videographer ₱ 5000.00
Total ₱ 78,000.00
Professional Fee (15%) ₱ 11,700.00
Grand Total ₱ 89,700.00
24. BUDGET PROPOSAL:
Event Proposal
Event Billing
ROMERO EVENT COMPANY requires 50% down payment upon
confirmation. Full payment shall be made on the day of the event itself. The
Payment may be cash or check to:
Account Name: Ralph Martin Dela Cruz
Account Number: 0000007853274562
Bank and Branch Name: Banco de Oro, Quezon City
25. EVENT SERVICES:
Event Proposal
Romero Events and Consultancy International
NAME: ____Mr Sergio Goldeen _____________________________________________________________
ADDRESS: _____B1 L13 Walnut Fairview Quezon City
_________________________________
CONTACT NO.: ____(02) 418-3996________________________________________________
EVENT DATE: __ July 25, 2017_________________ TIME: __6:00PM-
9:00PM______________
VENUE: __ Best Western Hotel La Corona
Manila____________________________________
EVENT: __ Wedding
Anniversary____________________________________________________
SERVICES:
□ Food Buffet Service □ Venue
□ Sound System □ Lighting System
□ Event Host □ Photo Booth
□ Stage Set design
26. EVENT SERVICES:
Event Proposal
Event Breakdown:
SERVICES AMOUNT
EVENT PLANNING INCLUDES Event Package
• Food
• Photobooth
• Sound System
• Lightning System
• Decorations
• Staffs
• Program Director
• Venue
TOTAL PHP 89,700.00
DOWN PAYMENT PHP 44,850.00
TOTAL BALANCE PHP 44,850.00
27. FOOD GUIDE:
Event Proposal
Title: 50th wedding anniversary of Mr and Mrs Goldeen
Venue: Best Western Hotel La Corona Manila
Location: 166 M.H. Del Pilar corner Arquiza Street, Ermita, Manila
Date and Time: July 25, 2017 6:00 PM-9:00 PM
Number of Food needed: Good for 120 people (Buffet)
Bottomless Drinks: Iced Tea, Purified Water (Served)
Buffet Course:
Hainanese rice
Main Dishes: Beef Curry, Sweet and Spicy Dilis
Pasta: Carbonara
Desserts: Chocolate Panna Cotta,
Drink: Iced Tea
28. PROPOSAL LETTER:
Event Proposal
April 12, 2017
Mr. Sergio Goldeen
Fairview, Quezon City
Proposal to 50th wedding anniversary of Mr and Mrs Goldeen
July 25, 2017
Dear Mr. Sergio Goldeen
Good Day! The Romero Events Company is pleased to put our
proposal to manage and organize the Proposal to Proposal to 50th wedding
anniversary of Mr and Mrs Goldeen event to be held in Best Western Hotel La
Corona Manila.
I. SPECIAL PACKAGE COST
Romero Event Company appreciates your interest, we are offering the
special package with professional services for event management, venue,
hosting, and will provide the necessary supplies.
The Special package cost is PHP 89,700.00 only.
29. PROPOSAL LETTER:
Event Proposal
Inclusions:
SERVICES AMOUNT
EVENT PLANNING INCLUDES Event Package
• Food
• Sound System
• Lightning System
• Decorations
• Staffs
• Program Director
• Venue
TOTAL PHP 89,700.00
30. PROPOSAL LETTER:
Event Proposal
II. OPTION POLICY
You can ask for a revision or development for the event 1 month
before the event. The Romero Events Company already made a plan and
blockings for your Assembly Event on June 28, 2017.
III. CANCELLATION POLICY
Cancellations are made after payment option date shall not be entitled to a
refund.
IV. BILLING ARRANGEMENTS
The Romero Events Company requires 50% down payment upon
confirmation. Full payment shall be made on the day of the event itself.
Checks must be made payable to:
Account Name: Ralph Martin Dela Cruz
Account Number: 0000007853274562
Bank and Branch Name: Banco de Oro, Quezon City
Please fax your deposit slip to____________. Kindly advice hereunder when
you have made a deposit.
Thank You very much! The Romero Events Company is looking forward to work
with you.
31. EVENT CONTRACT:
Event Proposal
(Page 1 of 3 pages)
This document serves as a binding contract between_ Mr. Sergio Goldeen
_Phone: 418-3996 and MR. MARK RONELL B. ROMERO, PRESIDENT /
CHIEF OPERATING OFFICER of Romero Events Company.
TERMS AND CONDITIONS:
1. The Event will be as follows:
The program flow of the event is based on the decision of the
Philippine Medical Association. ROMERO EVENTS COMPANY will provide full
professional service, including managing, staging, staffing, directing, and will
provide the necessary supplies. 50th wedding anniversary of Mr. and Mrs.
Goldeen will be held on July 25, 2017 from 6:00PM to 9:00PM in Best Western
Hotel La Corona Manila.
32. EVENT CONTRACT:
Event Proposal
2. Mr. Sergio Goldeen will pay the planner, ROMERO EVENTS COMPANY
PHP 89,700.00 for all the services rendered. The Company will be given an
initial amount of 15% at the completion of the event.
3. The Planner agrees to use Host's company logo and no other where
desired.
4. The Host agrees to acknowledge the Planner's services in Best Western
Hotel La Corona Manila, Sphere 1 and 2 (Function Rooms), including the
Planner's logo.
5. The Host will not enter into any contracts on behalf of the Planner or
without the Planner's knowledge and consent.
6. If the Planner cancels, ROMERO EVENTS COMPANY will either provide a
substitute planner or refund the full fee, minus the cost of nonrefundable
33. EVENT DETAILS:
Event Proposal
(Page 2 of 3 pages)
City: __MANILA, PHILIPPINES__ Event: 50th WEDDING ANNIVERSARY OF_
MR_AND MRS GOLDEEN________
Date and Time of event: ___JULY 25,2017. 6:00PM-
9:00PM______________________________
Service: _____FULL EVENT
MANAGEMENT________________________________________
Set up time and date: ___JULY 24,2017 5:00PM-
8:00PM________________________________
Hours of Operation: ___THREE (3)
HOURS_________________________________________
Financial Arrangements: _50% DEPOSIT AND 50% UPON EVENT
COMPLETION__________
Contact Person/s and Phone Number/s:
___MR. SERGIO GOLDEEN / (787) 418-3996_____
___MS. VENIA GOLDEEN / (787) 419-3995_________
Address of of event: __Best Western Hotel La Corona Manila, 1166 M. H. Del Pilar St.
cor. Arquiza St., Ermita, Manila, Philippines___
Directions: __Four (4) blocks away from Embassy of United States of America to
Arquiza St. of Ermita, Manila.__
34. PARTICIPANT AGREEMENT, RELEASE AND ASSUMPTION OF RISK
Event Proposal
(Page 3 of 3 pages)
In consideration of the services of ROMERO EVENTS COMPANY,
their agents, owners, officers, volunteers, participants, employees, and all other
persons or entities acting in any capacity on their behalf (hereinafter collectively
referred to as Romero Events Company), I hereby agree to release, indemnify,
and discharge HC, on behalf of myself, my children, my parents, my heirs,
assigns, personal representative and estate as follows:
1. I acknowledge that my participation entails known and unanticipated risks
that could result in physical or emotional injury, paralysis, death, or damage
to myself, to property, or to third parties. I understand that such risks simply
cannot be eliminated without jeopardizing the essential qualities of the
activity.
2. ROMERO EVENTS COMPANY seeks safety, but they are not infallible.
They might be unaware of a participant’s fitness or abilities. They might
misjudge the weather, the elements, or the terrain. They may give
inadequate warnings or instructions, and the equipment being used might
malfunction.
35. PARTICIPANT AGREEMENT, RELEASE AND ASSUMPTION OF RISK
Event Proposal
3. I expressly agree and promise to accept and assume all of the risks existing
in this activity. My participation in this activity is purely voluntary, and I elect
to participate in spite of the risks.
4. I hereby voluntarily release, forever discharge, and agree to indemnify and
hold harmless Romero Events Company from any and all claims, demands,
or causes of action, which are in any way connected with my participation in
this activity or my use Romero Events Company equipment or facilities,
including any such Claims which allege negligent acts or omissions of
Romero Events Company.
5. I certify that I have adequate insurance to cover any injury or damage I may
cause or suffer while participating, or else I agree to bear the costs of such
injury or damage myself. I further certify that I am willing to assume the risk
of any medical or physical condition I may have.
By signing this document, I acknowledge that if anyone is hurt or
property is damaged during my participation in this activity, I may be found by a
court of law to have waived my right to maintain a lawsuit against HC on the
basis of any claim from which I have released them herein. I have had sufficient
opportunity to read this entire document. I have read and understood it, and I
