NCVO/CFG Webinar: Financial management and accessing government funding combined
FINANCIAL MANAGEMENT AND
ACCESSING GOVERNMENT FUNDING
1 JUNE 2020
WELCOME AND INTRODUCTION
WHAT WE WILL COVER TODAY
• Top tips for financial planning and where to go for support
• Coronavirus Community Support Fund
o Who is it for?
o The application process
o What is expected from organisations when applying
Covid 19 Funding
Applying for support in England
• Purpose - What this fund is for
• Eligibilty - Who and what is eligible
• Applying – What information you’ll be
be asked for
• The UK government has announced £200m in funding to support
communities through COVID-19, the Covid Community Response Fund. This
funding will be delivered through a grant by the National Lottery
• We have developed a joint response, distributing the government funding
alongside National Lottery funding, to support organisations to continue to
deliver services to people and communities affected by COVID-19.
• Unfortunately, the funding available won’t enable us to fund everyone. But
we believe we can still make a huge difference by getting this to those who
need it most so they can respond to the pandemic
How likely are you to apply for funding from the Coronavirus Community
- We will definitely apply
- We might apply
- We are unlikely to apply
- We have already applied
Who we can fund
We expect a high demand for funding and we can't fund everyone. Given the
disproportionate impact that COVID-19 is having on some communities we are
prioritising our support to those people and communities most affected by the
pandemic, as well as organisations led by people from those communities.
We will prioritise the following:
1. Organisations supporting people and communities who experience
disproportionate challenge and difficulty as a result of the COVID-19 crisis
2. Organisations providing services and support for vulnerable people, for
which there will be increased demand as a result of the COVID-19 crisis
3. Organisations which connect communities and support communities to
work together to respond to Covid-19
Who we can fund
We know that small and medium-sized charities are likely to be more
vulnerable right now, so we encourage applications from those organisations.
We know that some communities, such as disabled people and Black, Asian
and Minority Ethnic communities, are being hit hard by the pandemic. We
encourage organisations to apply that are led by people those communities.
If you're a group that's looking for government funding, because you can't
accept funding from The National Lottery, please tell us in your application.
What we can fund
Through the Coronavirus Community Support Fund we can fund:
• Activities supporting people and communities affected by COVID-19
• Organisations to overcome any acute financial difficulties they're facing
because of the pandemic
Organisations can apply for between £300 - £10,000 and over £10,000 to cover up
to six months of costs. We are asking people to only apply for what they need
and expect most grants to be under £100,000.
Organisations can apply either on their own or as part of a partnership
(partnerships must now be led by a community or voluntary sector organisation).
We'll consider larger awards or longer timeframes, particularly for organisations
working across more than one area of England, on a case-by-case basis.
If you apply, what will/have you applied for?
- Emergency funding – to overcome acute financial difficulties
- Project funding - to support Covid-related activities
What to expect
There will be high demand for this funding, and we will have to make some
tough choices. We expect the funding to be heavily oversubscribed and
anticipate only being able to support a proportion of applications.
So please only ask for what you need to support communities for up to 6
months and please bear with us as our funding teams respond to the demand.
We will assess applications in the order we receive them. We know you need
We’ll monitor demand closely and update on any steps we might need to take
to help manage the number of applications we get, so that we can get funding
out to communities as quickly as possible
Tell us about your Covid 19 proposal
• the name of your project
• where it'll take place
• what you'd like to do - how has demand for your services changed?
• how your work will involve your community
• how your project fits with local activities
• who will benefit from your project - how have they been affected by COVID-19?
• what difference your project will make - how will it mitigate the impact of
• how much money you need
• how long you need the money for
As far as possible, we're also looking for organisations to be people-led,
strengths-based and connected
You might want to ask yourself
• Have I spoken to the people in my community?
• Have the people in my community told me what they need and what's
important to them?
• Have I listened to them and used what they've said to create my
• What’s already working in my community?
• How will my project add to these positive things that are already
• How will my project make the most of any resources that are already
helping my community?
• Have I spoken to other groups in the area that are doing something
similar to my project?
• Have I thought about how we can all help each other?
Tell us about your financial situation
How do you expect COVID-19 to affect your plans for the next 6 months? For
• What difference is it making to your income and spending?
• Do you expect to be able to generate enough income to cover your costs?
• If not, how much additional income do you think you’ll need to cover costs?
• Are you worried that you might run out of cash? If so, when might that happen?
• How much cash or unrestricted reserves do you have that you could draw on if
needed? How many months operating costs should that cover?
What actions are you taking to mitigate the effect of COVID-19? For example,
applying to furlough any staff through the Government Job Retention Scheme
To help you answer these questions, we’ll provide you with a simple table for you
to complete with some key financial information.
If you're requesting more than £50,000, we'll ask you to submit an up to date
cashflow forecast or budget.
Financial overview form - Income
Any other income that’s
not described in the
This column for what you
think is going to happen?
This column for what you
had planned for this year
This figure for what you
expect to receive from
other response funding,
e.g. job retention scheme
These columns are for
your last two year’s
figures from your
The income figure for the
whole year in your
This column is for the
narrative – tell us in
words why the figures
Financial overview form - Expenses
Staffing costs of ANY sort
EXCEPT any additional for
the Covid 19 project
Include staffing costs for
project delivery you’re
applying for here
Financial overview form – Balance sheet
Current assets – you can
put your bank balances
here and the figures for
any amount you’re owed
over the next 12 months
Current liabilities – let us
know if you owe any
money over the next 12
months (including loans)
Net current assets – is
your current assets less
your current liabilities
Long term liabilities –
this is money you owe
after more than 12
Restricted funds – these
are funds that have been
given a strict purpose by
Unrestricted funds –
these are funds that you
can use for any purpose
within your charitable
There are two ways to apply:
1) Our online form makes it easier for you to tell us about your funding
2) you can email or send us a video instead
All the information you need is available on our website:
If you have questions:
Find out more on our website:
For any queries contact our Advice line on:
028 9568 0143
Director of Policy and Engagement
Charity Finance Group
Charity Finance Group (CFG) is the charity that inspires a financially
confident, dynamic and trustworthy charity sector. We do this by
championing best practice, nurturing leadership and influencing policy
Over 1,400 UK charities turn to us to develop their finance management
knowledge and skills. Collectively, these charities manage £22bn of funds –
that represents around a third of the entire charity sector’s income.
Inspiring a financially confident, dynamic and
trustworthy charity sector
“The courses, training
and resources provided
by CFG are incredibly
helpful - from
expanding my technical
knowledge through to
“A great opportunity to
learn from others as well
as contribute our own
learning to the CFG pool.”
“CFG has provided a lifeline,
making sure I feel part of a
community of professionals. Their
training, events and magazine
help me to support the leadership
Charities and COVID-19, what do
Essential to the nation’s economic and social recovery
that Government include, invest and use civil society
expertise, knowledge and networks to ensure success.
• Work to address the medium and long-term scale of the financial challenge ahead,
and to ensure that the critical support civil society provides will continue to be able to
meet need both in time of crisis and beyond.
• Ensure the distribution of funding available is speedy and efficient, and that equality
and human rights are designed in from the outset, so that we meet everyone’s needs
and that decision making is transparent.
• Make necessary regulatory changes to existing schemes to make them fit for purpose
for civil society organizations.
What is the annual income of the
organisation do you work for?
- Under 100k
- 100k – 1 million
- 1 million – 10 million
- Above 10 million
• Coronavirus Job Retention Scheme
• Coronavirus Business Interruption Loans
• Small Business Grant Fund
• Expanded Retail Discount
• Retail, Hospitality and Leisure Grant Fund
• VAT deferral
• HMRC Time to Pay
Plus £360m funding via Government Departments of which
c£20m remains to be allocated
See gov.uk page for comprehensive list of funding allocated to
Government measures to support
£750m package for charities
Help and Top Tips
Aimed at charities with less than £1m turnover but a
good recap of the basics!
Helpful guidance on:
• Budgets, Management Accounts & Cash Flow Forecasting
• Preparing annual reports
• Banking and accounting
• Gift Aid and how to claim
Help and Top Tips
Knowledge and e-learning for charities, social
enterprises and community groups
Here you’ll find a range of guidance and help of
a wealth of topics, including Funding and
Income and ‘How to’ Guides.
Also see www.ncvo.org.uk/practical-
support/information/coronavirus for NCVO’s
dedicated Coronavirus page
Help and Top Tips
Your local networks can offer professional help,
guidance and advice.
• Your local Centre for Voluntary Services ( CVS) may have
details of local support. See NAVCA’s searchable map for your
• See www.cfg.org.uk/CommunityAccountant for a searchable
map of Community Accountancy Services and contact details
• See the Association for Independent Examiners ( ACIE) for links
Thank you and good luck with your application!
Director of Policy and Engagement
NCVO champions the voluntary sector and volunteer
movement to create a better society.
We connect, represent and support over 15,000 voluntary
sector member organisations, from the smallest community
groups to the largest charities.
This helps our members and their millions of volunteers make
the biggest difference to the causes they believe in.
• Search for NCVO membership
• Visit www.ncvo.org.uk/join
• Email firstname.lastname@example.org
Notas del editor
Hello, my name is Gemma and I work at the National Lottery Community Fund.
As you know the Coronavirus Community Support Fund has now opened and all the information you need can be found on our website.
There is going to be high demand for Covid 19 funding and we anticipate only being able to support a proportion of applications. This doesn’t mean don’t apply, but it does mean make sure you understand the areas that are being prioritised, and if you’re not successful don’t feel that it’s any reflection on the work you do.
In the time we have I’m going to touch on what this fund is for, who and what is eligible for funding and then what information you’ll be asked for. And it’s really this last piece about the financial information we’ll be asking for, that I’d like to focus on. This isn’t just about creating a budget for a funding application, it’s about understanding how your organisation is being affected and what support it needs to get through the next 6 months.
Organisations supporting people and communities who experience disproportionate challenge and difficulty as a result of the COVID-19 crisis We are looking particularly at organisations supporting older people, disabled people (including people with long-term health conditions) and Black, Asian and Minority Ethnic (BAME) communities who are all facing specific challenges during the current crisis. We are also looking at supporting organisations who provide advice and support to those pushed in crisis and those supporting end of life care and their families.
Organisations supporting people and communities who experience disproportionate challenge and difficulty as a result of the COVID-19 crisis This category includes, for instance, organisations supporting people and families who face financial hardship as a result of the pandemic. It also includes organisations working to prevent domestic abuse and violence against protected groups, those working with homeless people and those supporting vulnerable children and young people. Finally, we also know that there is increased demand for mental health support and support to mitigate the increased challenges of loneliness and isolation.
3. Organisations which connect communities and support communities to work together to respond to Covid-19 This category includes organisations supporting local community activity, including volunteering, and community organising. It also includes organisations supporting community and sector infrastructure, including public information. We know there is increased demand for support with the development of digital, data and technology capabilities. Finally, we want to support building capacity and infrastructure of Black, Asian and Minority Ethnic (BAME) and other marginalised communities to ensure they are in a better position after the initial emergency response.
Our list or priority communities and organisations supports us to think about equity, diversity and inclusion and the disproportionate impact that COVID-19 is likely to have on BAME communities, disabled people (including people with mental health conditions), women, older people, carers, people experiencing homelessness, people experiencing the criminal justice sector, migrants and refugees, people with low/no income, sex workers and LGBT+ communities.
We are particularly looking to support organisations led by people who have lived experience of the issues they are trying to address.
And we will also focus this funding on small and medium-sized charities who are likely to be more vulnerable right now.
Beyond this response, National Lottery funding will still be available for longer-term rebuild and recovery.
Government funding will be used to fund organisations in the first two categories, National Lottery funding will be used to fund organisations in the last category.
It doesn’t matter if your organisation has not received funding from the Community Fund before.
What do we mean by acute financial difficulties?
I’ve already mentioned the areas of need that we are prioritising, and so we obviously expect your projects to be about how your project or your work makes a difference for these communities.
If you're a group that's looking for Government funding, because you can't accept funding from The National Lottery, please tell us in your application.
Those of you who have a grant from us will be familiar with this. These are the values that we
People-led We believe that people understand what's needed in their communities better than anyone. So it’s important to us that you involve your community in the design, development and delivery of the activities you’re planning. You might want to ask yourself: Have I spoken to the people in my community? Have the people in my community told me what they need and what's important to them? Have I listened to them and used what they've said to create my project? This short video explains it well. It might be helpful when you’re putting your application together. Strengths-based We’d like to support people and communities to build on the knowledge, skills and experience they already have, to make the changes they want. You might want to ask yourself: What’s already working in my community? How will my project add to these positive things that are already working? How will my project make the most of any resources that are already helping my community? Connected We want to know that you’ve a good understanding of other activities and services in your community. We’d like to see how you’ll compliment these. So you can add value to what’s already there. You might want to ask yourself: Have I spoken to other groups in the area that are doing something similar to my project? Have I thought about how we can all help each other?
After you send your COVID-19 project proposal, we will get in touch to ask about who will benefit from your project and how COVID-19 has affected your financial position and whether you will run out of money.
We understand your financial position may have changed a lot since COVID-19 began. Don’t worry, it’s okay to tell us if you’re struggling financially during the crisis – we’re only asking for this information so we can work out how best to support you.
Don’t worry, it’s okay to tell us if you’re struggling financially during the crisis – we’re only asking for this information so we can work out how best to support you. So be open with us – this isn’t about trying to portray yourself in the strongest or most vulnerable light.
You might find it helpful to work through this form alongside whoever helps your organisation manage the finances, this could be a finance manager, one of your trustees, your treasurer or someone else in your office team. There’s also plenty of useful advice on financial planning available from the likes of the SCC, NCVO, CFG, Cranfield Trust
If you don’t have an income / expenditure statement, then use published accounts, management accounts or drafts are fine.
All of what I’ve talked about will be on our website together. The key things I’d like you to takeaway are:
There is going to be high demand for this money and we anticipate only being able to support a proportion of applications. This doesn’t mean don’t apply, but it does mean make sure you understand the areas that are being prioritised, and if you’re not successful don’t feel that it’s any reflection on the work you do.
We know that small and medium-sized charities are likely to be more vulnerable right now, so we encourage applications from those organisations.
We know that some communities, such as disabled people and Black, Asian and Minority Ethnic communities, are being hit hard by the pandemic. We encourage organisations to apply who are led by people those communities.
And on the request for financial information. Please don’t worry about getting this right, we simply want to understand how you’re being affected by Covid 19 and what financial support you really need. As I’ve said before the demand and need for funding is high, so please only ask for what you need.
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