Emergency Checklist Emergency Actions (Before/After) Emergency Phone Numbers

1. A product of...
Navy Office of Information
www.navy.mil
703.697.5342
August 26, 2011
Hurricane Irene: Actions Before, During and After the Storm
“Operational primacy is our top priority, however, not only do we want our ships to be ready, but family readiness is critical.
When our Sailors are given the order to get underway, they need to know that their families are prepared and will have the
resources and support available for whatever challenges the storm may bring. When our families are ready, our Sailors will
have their head on a swivel and be laser focused on mission execution!"
– Vice Adm. Daniel Holloway, commander, U.S. 2nd Fleet
Sailors, civilians and families are closely watching the development of Hurricane Irene as the storm’s current track
has it making landfall near Wilmington, N.C., Aug. 27 as a CAT III hurricane. As Commander, U.S. 2nd Fleet sorties
ships, Navy families must also take measures to prepare. Helpful tips provided by the Naval Safety Center include:
Before the Storm
• Communicate with your command and family members and take advantage of online resources.
• Move or secure any objects that could become airborne during high winds.
• Bring inside any outdoor furniture, decorations, trash cans, hanging plants, etc.
• In anticipation of flooding, move furniture, electronics and other valuables to the highest level of your home.
• Fill vehicles with fuel in case it is necessary to evacuate.
• In anticipation of loss of power, turn refrigerator and freezer to coldest settings and open only when necessary.
• Review evacuation plans. Plan an evacuation route that will take you 20-50 miles inland.
During the Storm – If Evacuation is Necessary
• Travel light – take valuables, cash, credit cards and important papers, such as bank accounts and insurance.
• Stay away from flood waters.
• Bring pets with you or ensure that they are well-cared for in a safe place.
After the Storm – Risk Management
• Do not attempt to return until you receive authorization. Proof of residency may be required.
• Allow emergency personnel and clean-up crews to begin restoration operations before returning.
• Attempt to keep your vehicle gas tank full - gas will likely be more difficult to procure.
• Walking, swimming or driving through floodwaters is dangerous. If you are driving and come upon floodwaters,
stop, turn around and go another way.
• Use a generator outdoors only in a well-ventilated, dry area. Never use a generator indoors or in attached garages.
• Although your home may appear to be structurally sound, water and wind damage could be extensive. Check the
gas, electrical and water lines for damage. Do not use utilities until declared safe by authorities.
• Contact command leaders and monitor local news for information regarding return to work.
• Communicate with your chain of command regarding urgent requirements (i.e. berthing, medical, legal,
transportation, etc.) through Navy Family Accountability and Assessment System (NFAAS).
Social Media Resources Online Resources
• U.S. Navy – Facebook / Twitter • NFAAS - account, manage and monitor the recovery
• U.S. Fleet Forces Command – Facebook / Twitter process for personnel and their families
• U.S. 2nd Fleet - Facebook • Red Cross Hurricane Preparedness - helpful tips
• Navy Installations Command – Facebook • State of Virginia Emergency Management -
• Navy Region Mid-Atlantic – Facebook / Twitter emergency kits
• Fleet and Family Support Center – Twitter • Virginia Department of Transportation Hurricane
• Navy Life Mobile Application – Evacuation Guide - evacuation and public shelters
http://navylifeffr.com/ • Naval Research Laboratory and National Weather
Service – storm tracking

2. EMERGENCY PREPAREDNESS CHECKLIST
The purpose of this checklist is to identify responsibilities of division heads during destructive weather
conditions. Division heads will be responsible for ensuring that the actions described below are completed in
a timely manner. As portions of the checklist are completed division representatives will initial off that the
action is complete and notify code 1100D. Code 1100D will notify the Command Duty Office when all
divisions have reported that required actions are complete to set the current condition.
STORM NAME: ___________________________ MONTH / YEAR ____________
JOB ORDER # ______________________________
TROPICAL CYCLONE CONDITION / HURRICANE CONDITION FIVE
A. Ensure items of material and equipment stored in all areas under their jurisdiction or
in use by personnel from their division, which could be rolled or moved by high winds,
are identified to be secured as directed. Items of special interest to check are temporary __________
lighting, pre-built staging, office and storage trailers, and temporary buildings.
B. Establish overhead job order numbers so division employees can properly charge for
hurricane preparations and pass these job orders to the Duty Office. __________
C. Submit to NNSY Galley (Code 814) number of Meals Ready to Eat (MREs) / meals
required for personnel unable to leave or that require shelter during Condition I, in the __________
event the NNSY Galley must close.
D. Public Affairs Officer (PAO – Code 1160) only – initiate and complete actions to __________
place updated messages on Public Affairs Information Line (6-9551). These messages
will be kept current, a new message being recorded for each change in storm condition.
E. Security (Code 1120) only – ensure a minimum of 100 Temporary ERICs are __________
supplied to the PRCC and ECC for issue if needed.
F. Code 1100 Emergency Notification System (ENS) Administrator will ensure all __________
personnel updates have been entered into the ENS system. ENS Mustering information
will be coordinated based on specific event.
G. Notify code 1100D (6-9977) when action is completed. Code 1100D will notify the __________
Duty Office (6-8615) when all divisions have reported completing appropriate actions.
TROPICAL CYCLONE CONDITION / HURRICANE CONDITION FOUR
A. Ensure all applicable actions for Condition V (Five) have been completed. __________
B. Take necessary security measures for buildings, equipment, facilities, craft, and __________
vehicles under their jurisdiction. Ensure all building custodians properly secure the
windows, doors, and equipment.
C. Continue checking all items of material and equipment stored in areas under their __________
jurisdiction or in use by personnel or their division (which could be rolled or moved by
high winds) are secured.
D. Ensure an adequate supply of radio and cellular phone batteries and chargers is
available. Bring all battery packs up to full charge. __________
E. Security Office (Code 1120) only – Man gates at Southgate 24 hours a day during Enclosure (2)
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3. Conditions IV (Four), III (Three), and II (Two) to facilitate access to safe haven berths. _
F. PAO Code 1160 only – Update storm condition information on the Public Affairs
Information Line recording (6-9551)
G. Notify code 1100D (6-9977) when action is completed. Code 1100D will notify the __________
Duty Office (6-8615) when all divisions have reported completing appropriate actions
TROPICAL CYCLONE CONDITION / HURRICANE CONDITION THREE
A. Ensure all applicable actions for conditions V (Five) and IV (Four) have been __________
completed.
B. Check securing of buildings and material. Remove or secure all missile hazards. __________
C. Security Office (Code 1120) only – Determine Interior/Exterior Gates to be closed __________
and/or manned.
D. Security Office (Code 1120) only – Man gates at Southgate 24 hours a day during __________
Conditions IV (Four), III (Three), and II (Two) to facilitate access to safe haven berths.
E. PAO Code 1160 only – Update storm condition information on the Public Affairs __________
Information Line recording (6-9551)
F. The Job Order for the Messing at NNSY Galley, or for MREs and water if NNSY __________
Galley is closed, is the same as that previously established in Condition V (Five). This
Job Order should also cover water, blankets, cots, etc., required for sheltering of
personnel. Code 1100 will also use this same Job Order for the ECC, PRCCC and DCPs.
G. Ensure all emergency generators are topped off with fuel and tested. ___________
H. Fill all gasoline powered vehicles.
___________
I. Coordinate filling and preparation of all potable water supplies (water buffaloes) and
portable emergency generators. ___________
J. Notify code 1100D (6-9977) when action is completed. Code 1100D will notify the
Duty Office (6-8615) when all divisions have reported completing appropriate actions. __________
TROPICAL STORM CONDITION / HURRICANE CONDITION TWO
A. Prepare for evacuating personnel from buildings and quarters considered unsafe in
high winds when directed by the Shipyard Commander or his /her representative. Note :
PWC Engineering (PWC Code 450) will determine safe buildings based on predicted
wind conditions under direction of the Portsmouth Public Works Officer (PWC Code 21) __________
B. Remove all vehicles / trailers from the waterfront and unprotected areas. Fuel all __________
government vehicles first and then attempt to store them inside of buildings that have
been determined to be safe by PWC Code 450. Note – if vehicles (trucks, forklifts,
JLGs) are to be stored inside buildings, ensure the keys remain with the vehicles and
contact information is clearly displayed on the vehicle itself.
Enclosure (2)
C. Complete securing buildings and removing missile hazards. Ensure equipment in
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buildings is protected from water damage in case of damage to roofs/windows. __________

4. Building Custodians – properly secure the windows, doors and equipment. Be ready to
store cipher lock combinations, keys to critical doors, equipment and rooms in a location
that can be accessed and known to PRCC when condition I (One) is set.
D. Download all computer files to permanent storage and prepare computers for possible __________
power outages.
E. Security Office (Code 1120) only – Man gates at Southgate 24 hours a day during __________
Conditions IV (Four), III (Three), and II (Two) to facilitate access to safe haven berths.
F. PAO Code 1160 only – Update storm condition information on the Public Affairs __________
Information Line recording (6-9551)
G. Director, Executive Support (Code 1100) only – Ensure the below listed items take
place:
Dispatch a still photographer (Code 1170) to take pictures of those shipyard areas (i.e., __________
waterfront, convenience berthing, and housing) which would be subject to potential
damage.
__________
Receive any specific guidance from either Code 100 and / or the Officer in Charge (OIC)
ECC concerning photographic requirements of unique berthing and / or structure
configurations. These requirements are to be passed on to Code 1170 for action.
H. Notify code 1100D (6-9977) when action is completed. Code 1100D will notify the __________
Duty Office (6-8615) when all divisions have reported completing appropriate actions.
TROPICAL STORM CONDITION / HURRICANE CONDITION ONE
A. Station personnel in buildings considered safe for occupancy during high winds.
Ensure they have radio communications with the ECC or the Duty Office. Note: PWC __________
Code 450 will determine safe buildings based on predicted wind conditions under
direction of PWC Code 21.
B. Ensure all measures are taken to prevent or minimize:
(1) Losing life and injuring personnel. __________
(2) Damaging floating equipment, dry-docks, buildings and other property. __________
(3) Disrupting security, power, lighting, communications, sanitary facilities,
transportation, and water supplies. __________
C. By direction of the Shipyard Commander, release category BRAVO personnel to __________
permit them to return to their homes.
D. Arrange to evacuate personnel from buildings and quarters if their occupancy during
high winds would be considered unsafe. Note: PWC Code 450 will determine unsafe __________
buildings based on predicted wind conditions under direction of PWC Code 21.
E. Security Office (Code 1120) only – Secure Manning gates at Southgate 24 hours a day __________
during Conditions IV (Four), III (Three), and II (Two) to facilitate access to safe haven
berths.
Enclosure (2)
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F. PAO Code 1160 only –
Request periodic public announcement broadcasts for recalling damage control parties __________
over the commercial radio broadcast system (outside of normal working hours).

5. When directed, notify off-duty personnel of working conditions in the shipyard over the
commercial radio and television broadcast systems and through commercial newspapers. __________
Keep COMNAVBASE PAO informed of actions taken per instructions by shipyard
authorities, and provide public announcement input to COMNAVBASE PAO for release __________
to the local news media on reporting to work instructions for shipyard personnel.
Update storm condition information on the Public Affairs Information Line recording __________
(6-9551).
When directed, ensure stand down / return to work information is recorded on the Public __________
Affairs Information Line (6-9551)
G. Shipyard Instructional Design Center (SIDC – Code 1170) only – When directed, __________
ensure still photographers are recalled to participate in damage assessment. They are to
photograph any damage control party activities, thereby providing accurate historical data
after action reporting.
H. Notify code 1100D (6-9977) when action is completed. Code 1100D will notify the __________
Duty Office (6-8615) when all divisions have reported completing appropriate actions.
Enclosure (2)
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6. SNOWSTORMS
1. There are two conditions indicating significant snowstorms:
a. Snow Condition Two. Condition prescribed when accumulated snowfall, weather forecast, and
other data indicate that it would be prudent in the interest of safety, snow removal, and traffic control to
accept a condition of reduced operations and to adjust personnel departure and arrival times to meet an
anticipated traffic slowdown.
b. Snow Condition One. Condition prescribed for major snow storms when accumulated snowfall,
weather forecast, and other pertinent data indicate that it will be necessary to suspend normal operations
(including excusing most civilian and military personnel from work for an extended period) until road and
weather conditions are favorable for setting Snow Condition Two or returning to normal operations.
2. In preparation for significant snowstorms, categorize all personnel as either ALPHA or BRAVO as
defined below:
ALPHA – Those fleet-based and shore-based military and civilian personnel primarily concerned
with snow removal, traffic control, fire protection, utility operations, security, watches, emergency services,
and other such duties designated “critical” by commanding officers, the cognizant department heads, or
officers in charge.
BRAVO – All military and civilian personnel who are not designated as ALPHA personnel.
3. Procedures to follow when snow conditions are set:
A. Snow Condition Two during normal working hours:
(1) Category ALPHA personnel remain on station until the end of normal __________
working hours or until released by proper authority.
(2) All category BRAVO personnel depart the shipyard on liberal leave as __________
determined by the Shipyard Commander.
(3) All personnel will report for work the next working day at their usual time __________
unless otherwise directed.
B. Snow Condition One during normal working hours:
(1) Paragraphs 3A(1) through (3), above, apply when Condition One is set. __________
(2) Category ALPHA personnel will report for work each day at normal time or __________
as directed by their department head.
(3) BRAVO personnel will remain at home until Snow Condition Two is set. __________
When Condition Two is set, the shipyard will send an announcement to local television
and radio stations which will include the time civilians are to report to work.
C. Snow Condition Two set during non-working hours:
(1) All category ALPHA personnel report for work immediately or as __________
prearranged by their department head.
Enclosure (2)
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(2) BRAVO personnel will report for work the next normal workday on time or __________

7. a given number of hours later than their normal starting time.
D. Snow Condition One set during non-working hours:
(1) All category ALPHA personnel report for work immediately or as __________
prearranged by their department head.
(2) All BRAVO personnel remain at home until Snow Condition Two is set or __________
until a snow condition is not required, whichever occurs first.
E. In preparation for snow season review all snow condition requirements and ensure __________
ALPHA and BRAVO lists are up to date.
F. Inform all personnel of the meaning of Snow Condition One and Two and what they __________
are supposed to do when these conditions are set. This includes recommending the use
of car pools.
Obtain enclosure (3) from code 1120
Obtain enclosure (4) from code 1190
Enclosure (2)
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8. NNSY Phone Numbers
Police 396-5111
Fire/Ambulance/HAZMAT 396-3333
Emergency Control Center 396-3473
Energy 396-8041
Duty Office 396-8615
NNSY Hotline 396-9551
Police-Fire-Rescue (Local) Non-Emergency
Chesapeake 382-6161
Gloucester 1-804-693-3890
Hampton 727-6111
James City County 566-0112
Newport News 247-2500
Norfolk 441-5610
Portsmouth 393-5300
Poquoson 868-3501
Smithfield 357-3247
Suffolk 923-2350
Williamsburg 220-2331
York County 890-3621
State & Federal Agencies
US Coast Guard Search & Rescue 484-8192
North Carolina Highway Patrol 1-919-733-7952
Virginia State Police 1-800-582-8350
American Red Cross
Virginia Beach 446-7700
Norfolk 446-7700
Portsmouth 393-1031
Newport News 838-7320
Suffolk 539-6645
York/Poquoson 898-3090
Williamsburg 253-0228
Elizabeth City, N.C. 1-252-335-2185
Hertford, N.C. 1-252-332-3721
Utilities
Virginia Natural Gas 1-866-229-3578
Chesapeake 328-6352 / 382-3550 (after 5 p.m.)
Currituck County 1-252-2769 / 1-252-232-2216 (after 5 p.m.)
Hampton 926-1000 / 234-4800 (after 5 p.m.)
Isle of Wight 365-6319 / 357-3191 (after 5 p.m.)

9. James City County 1-757-253-6800 / 1-757-229-7421 (after 5 p.m.)
Newport News 926-1000 / 234-4800 (after 5 p.m.)
Norfolk 664-6700 / 832-1000 (after 5 p.m.)
Portsmouth 393-8524 / 393-8561 (after 5 p.m.)
Poquoson 926-1000 / 234-4800 (after 5 p.m.)
Suffolk 923-3675 / 255-2247 (after 5 p.m.)
Surry County 1-757-294-5271
Surry Town 1-757-294-3021 / 1-757-294-5264 (after 5 p.m.)
Williamsburg 220-6140 / 220-6196 (after 5 p.m.)
York County 890-3702 / 890-3261 (after 5 p.m.)
Dominion Power
Virginia and North Carolina 1-866-366-4357
Columbia Gas 1-800-543-8911
Water and Sewer:
Chesapeake 382-6352 (Weekdays) / 382-3550 (Sat/Sun/Holidays)
Norfolk 664-6700
Peninsula 247-8421
Portsmouth 393-8561
Hospitals
Sentara Va Beach General 395-8000
Chesapeake General 312-8121
DePaul Medical Center (Bon Secours) 489-5000
Sentara Bayside 363-6100
Sentara Leigh 466-6000
Sentara Norfolk General 668-3201
Traffic & Transportation
Va Dept of Transportation Helpline (VDOT) 1-800-367-7623 (ROAD)
Virginia Real Time Traffic Information 511
Tunnels
Chesapeake Bay Bridge 1-757-331-2960
Hampton Roads Bay Bridge 640-0055 or 1-800-792-2800
Monitor-Merrimac Control Room: 1-757-247-2100
Insurance Claims
National Insurance Consumer 1-800-942-4242
Va. Corporation Commission 1-800-552-7945
Allstate 1-800-547-8676
Geico 368-9032 / 1-800-841-3000 (toll-free)
Nationwide 1-800-421-3535
Prudential 1-800-437-3535

10. State Farm 431-4200
USAA 757-893-5188 or 1-800-531-8222
Official TV Stations
Channel 3 446-1000
Channel 10 396-6180
Channel 13 625-1313