Oracle grants accounting 11

Oracle grants accounting 11
Accounting Implementation
Objectives – Describe how AutoAccounting is used to determine default cost accounting – Explain the differences between AutoAccounting and Account Generator – Identify the steps for setting up AutoAccounting – Describe how Oracle Subledger Accounting is used to create accounting – Identify the steps to set up Oracle Subledger Accounting
Agenda – Overview of AutoAccounting – AutoAccounting and the Account Generator – AutoAccounting Setup – Integration with Oracle Subledger Accounting • Understanding Oracle Subledger Accounting • Setup Overview
Overview of Accounting for Costs AutoAccounting Account Generator Oracle Subledger Accounting Set up Oracle Grants Accounting to generate accounting for award and project-related costs.
AutoAccounting • Create rules in AutoAccounting to specify how Oracle Grants Accounts derives default accounts Expenditure Item Project Task Expenditure Type Expenditure Organization 10001 4.0 Professional Progress Administration Cost Distribution Line Fund Appro- priation Funding Source Dept Org Program Object Project Dr 1001 6001 2000 2110 1001 6636 53300 000000 Cr 1001 6001 2000 2110 1001 6636 00000 000000
AutoAccounting Rules AutoAccounting Rules SQL Statement ParameterConstant Parameter Lookup Set Parameter Parameter Lookup Set Lookup Set Lookup Set
AutoAccounting Rule Mapping AutoAccounting Rules SQL Statement ParameterConstant Lookup Set Code Combination Segment Lookup Set Segment Value Segment Value Intermediate Value Intermediate Value Intermediate Value
Constant Value AutoAccounting Rules Constant Intermediate Value Code Combination Segment
Parameter Value AutoAccounting Rules Parameter Intermediate Value Lookup Set Segment Value Code Combination Segment
SQL Select Statement Value AutoAccounting Rules SQL Statement Parameter Lookup Set Parameter Parameter Lookup Set Lookup Set Segment Value Code Combination Segment
Lookup Sets Expenditure Type to Indirect Cost Account Intermediate Value Segment Value Administrative 51100 Airfare 53400 Auto 55500 B&P Cost Allocation 53300 Chemicals 56100 Clerical 51100 Computer Equipment 56100 Example: A lookup set for mapping expenditure types to the cost account
Selecting a Segment Value Source AutoAccounting Rules Parameter Intermediate Value = Segment Value Code Combination Segment Constant AutoAccounting rules do not always require a lookup set. You may use an intermediate value as the segment value.
Assign Rules Function Function Transaction Segment Rule Pairings Function Transaction Rule - Segment 0 Rule - Segment 1 Rule - Segment 2 Rule - Segment 3 Segment Rule Pairings Rule - Segment 0 Rule - Segment 1 Rule - Segment 2 Rule - Segment 3
Profile Options PA: Projects Per Set PA: Selective Flexfield Segment For AutoAccounting Profile Options related to AutoAccounting feature
Account Generator Account Generator GL account code combinations Oracle Purchasing – Requisitions – Purchase Orders Oracle Payables – Supplier Invoices – Expense Reports
Account Generator Terminology AutoAccounting Account Generator Function Item Type Assignments and Rules Process Constants Constants Parameters Attributes Lookup Sets Lookup Values SQL Statements SQL Statements or Conditional Nodes
Implementing Accounting for Award and Project-Related Supplier Costs and Expense Reports Accounting setup for award and project-related supplier costs and expense reports: • Oracle Purchasing Account Generator • Project Supplier Invoice Account Generator • Project Expense Report Account Generator • Supplier Invoice Cost Account AutoAccounting Function • Expense Report Cost AutoAccounting Function • Default Supplier Cost Credit Account Implementation Option • User-defined Setup in Oracle Subledger Accounting for Supplier Cost Adjustments
AutoAccounting Functions Steps for Implementing AutoAccounting Required or Optional Define accounting for labor costs Optional Define accounting for expense report costs Optional Define accounting for usage costs Optional Define accounting for miscellaneous costs Optional Define accounting for burden transactions Optional Define accounting for supplier invoice adjustment costs Optional Define accounting for event revenue Optional Define accounting for revenue and invoice Optional
Accounting for Labor Costs Labor Cost Account: Debit for Labor Costs Labor Cost Clearing Account: Credit for Labor Costs Labor Costs
Accounting for Expense Report Costs Expense Report Cost Account: Debit for Expense Report Costs Expense Report Costs
Accounting for Usage Costs Usage Cost Account: Debit for Usage Costs Usage Cost Clearing Account: Credit for Usage Costs Usage Costs
Accounting for Miscellaneous Costs Misc Trans Cost Account: Debit for Miscellaneous Transaction Costs Misc Trans Clearing Account: Credit for Miscellaneous Transaction Costs Account for Miscellaneous Transaction Costs
Accounting for Burden Transactions Burden Cost Account: Debit for Burden Costs Burden Cost Clearing Account: Credit for Burden Costs For Example: Overhead, G & A, and Fringe
Accounting for Supplier Cost Adjustments Supplier Invoice Cost Account: Debit for Supplier Cost Adjustments (includes adjustments to expenditure items from invoices and payments)
Accounting for Revenue GMS: Generate Draft Revenue Single or Multiple awards Event Revenue Account: Credit event revenue
Accounting for Revenue and Invoices Receivables Account: Debit for receivables Unearned Revenue Account: Credit for unearned revenue Account for Revenue and Invoices
Listings • Use the following concurrent processes to document AutoAccounting setup information: – IMP: AutoAccounting Functions – IMP: AutoAccounting Lookup Sets – IMP: AutoAccounting Rule Definitions – IMP: AutoAccounting Segment Rule Pairings
Overview of Oracle Subledger Accounting Oracle Subledger Accounting Oracle General Ledger Oracle Subledger Accounting is an intermediate step between subledger applications and Oracle General Ledger. Oracle Purchasing Oracle Payables Oracle Grants Accounting
Integration with Oracle Subledger Accounting Generate accounting events and create accounting Transfer journal entries to GL Oracle Grants Accounting predefines setup for Oracle Subledger Accounting so that Oracle Subledger Accounting accepts the default accounting information from Oracle Grants Accounting without change. Oracle Subledger Accounting Oracle General Ledger Oracle Grants Accounting
Accounting Event Model Overview Example business event: Charge time to a project Charge timecard and run costing and funds check for labor costs Generate cost accounting events for the labor costs Create subledger accounting for the accounting events Accounting events represent transactions that have a financial accounting impact.
Accounting Event Model Overview An event class represents a category of business events for a particular transaction type or document. An event type represents a business operation that you can perform for an event class. Example Event Entity: Expenditures Burden Cost Labor Cost Adjustment Labor Cost Example Event Classes Burden Cost Distribution Labor Cost Adjustment Labor Cost Distribution Example Event Types
Oracle Subledger Accounting Inquiries Oracle Subledger Accounting View accounting event, journal entry, and journal entry line information in Oracle Subledger Accounting, and, then drill down to details in Oracle Grants Accounting. Oracle Grants Accounting
Oracle Subledger Accounting Implementation Steps Step Required or Optional? Define custom sources Optional Define journal line types Optional Define journal entry descriptions Optional Define mapping sets Optional Define account derivation rules Optional Define journal lines definitions Optional Define application accounting definitions Optional Define subledger accounting methods Optional Oracle Subledger Accounting Implementation Steps
Oracle Subledger Accounting Implementation Steps Step Required or Optional? Assign application accounting definitions to a subledger accounting method Optional Assign a subledger accounting method to a ledger Optional Update post-accounting program assignments Optional Oracle Subledger Accounting Implementation Steps
Sources and Custom Sources Examples of sources: – Accounted Raw Cost – Adjustment Cost CCID – Project Type – Task Organization Oracle Subledger Accounting You use sources to provide transaction information to Oracle Subledger Accounting. Oracle Grants Accounting
Journal Entry Methods and DefinitionsSubledger Accounting Method Application Accounting Definitions Journal Line Types Journal Entry Description Account Derivation Rules Journal Lines Definitions Event Class and Event Type Assignments Subledger accounting setup for Oracle Grants Accounting
Associating Subledger Accounting Methods and Ledgers Ledger Subledger Accounting Method Assign a subledger accounting method to your ledger to determine how Oracle Subledger Accounting processes accounting events for the ledger.
Post-Accounting Programs Oracle Grants Accounting uses post-accounting programs to obtain final accounting information for Oracle Subledger Accounting. Oracle Subledger Accounting Post-Accounting Program Create final accounting Oracle Grants Accounting
Audit Reports Use the following concurrent programs to review subledger cost information: • AUD: Project Subledger Summary • AUD: Project Subledger Detail by Project • AUD: Project Subledger Detail by Expenditure Type
Summary – Describe how AutoAccounting is used to determine default cost accounting – Explain the differences between AutoAccounting and Account Generator – Identify the steps for setting up AutoAccounting – Describe how Oracle Subledger Accounting is used to create accounting – Identify the steps to set up Oracle Subledger Accounting

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