NetMap for Organisational Analysis and Restructuring

NetMap | Organisational Analysis
© 2013 NetMap Analytics Pty Limited

The following is a demonstration of how Netmap
can be used to stimulate change programs
through organisational analysis.

Scenario
• Consumer electronics company
experiencing rapid growthWho?
• Perceived efficiency and productivity
problemsWhat?
• Original organisational structure struggling to
cope with rapid hiringWhy?
• Redesign structure by analysing information
flow, identifying hubs and outliers, and
building around organic professional groupsHow?

CEO
Admin /
Finance
Sales Marketing Production Tech / IT
Reporting from employee
to line manager
Traditional Organisation Map–
Formal Reporting

Circular satellites show internal
department reporting
to line manager
Internal Department Reporting -
Satellites

to line manager
Team lead
Team within the department –
based on internal reporting
analysisDepartment
head
Internal Reporting analysis
e.g. Sales Department

Sample
Questions
Who do you communicate with in order
to do your job?
What topics do you communicate
about?
How often do you communicate with
that person, about that topic?
What is the quality of the
communication you have with that
person, about that topic?
Companywide survey –
Communication style

Do the
employees
agree/disagre
e with each
other:
About the topics?
About the frequency?
About the quality?
 The collected data allow identification of
hubs and bottlenecks in the flow of information
Analysis of the survey responses

Weekly communications of any quality,
regarding any topic, between employees
Traditional Organisation Map–
Communication style
Difficult to gain insight
using the columnar layout

 Clear visualisation of
communication pathways
Using Netmap Circular Layout

 Why are there no
communication links between
Admin / Finance and the
CEO?
 Further investigation needed?
Identify communication
breakdown

Team within the department –
based on communication style analysis
Communication style
within Sales Department
 Formal reporting structure
specified three sales teams
 Netmap analysis based on the
communication style identifies
self organisation into two
teams

Department
Head
 The Finance
Department Head
communicates with
only one employee
more than weekly
 There was also a noted
lack of communication
with the CEO
 Is the Finance
Department Head too
isloated?
Communication style
within Finance department

 Poor communication
levels in the Marketing
department
Communication style
within Marketing department

A tight knit tech / IT
department
Communication style
within IT / Tech department

 Marketing department
do not communicate
well with
Sales, Finance or
Production
Communication style
between departments

One of the
most
powerful of
Netmap’s
features
Displays natural groupings of
employees, regardless of the
pre-defined groups like
“Department”.
Groups are based on
connectivity to other
employees
Emergent Grouping

Emergent Grouping places
employees into groups based on
their natural tendency to
communicate regularly with each
other
Emergent Grouping

It can clearly be seen that the Sales
department has split into two teams.
Notice that there are no direct
communication links between the two
sales groups
Emergent Grouping –
Sales Department

 The head of Finance and his deputy
have disappeared from the emergent
Finance department group, but what
is left is a very integrated team.
 This, despite five members of the
team theoretically reporting to the
head of Finance.
Finance Department

 This group contains all of the
power - the CEO and the
heads of department
 Certain members of the
Marketing department only
communicate with the rest of
the business through the head
of Marketing (301) and his
deputy (302).
 These in turn have limited
communication with anyone
other than the CEO or Tech /
IT.
Management

Management
 With information like this,
parts of the business can be
restructured to remove
bottlenecks and put
 Initiatives may be put in place
that allow employees the
freedom to forge new
relationships within the
organisation, and make
decisions through wider
consultation.

Netmap
has:
The ability to handle large datasets
from any source, and to integrate
otherwise incompatible data
Extremely fast and powerful querying
tools
An advanced and unique Emergent
Grouping that locates hidden, natural
groupings in data
A simple user interface for choosing the
different levels of communication to suit
the questions you are trying to answer
Why Netmap?

Netmap can be
used for a huge
range of
different
purposes:
Strategic Planning - analysis of
large, complex logical constructs
Mapping Financial Data - activity
based costing for better resource
management
External Contacts - building and
testing collaboration networks.
Criminal Investigation - uncovering
Fraud and criminal networks
The power of Netmap

NetMap
“…making the invisible, visible…”
info@netmap.com.au

NetMap for Organisational Analysis and Restructuring

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