Nextsense Integrated Legislative Information System | Skopje, October 2011 Presenter: Dragana Spasovska, e-Government Solutions Sales Specialist Event: 9th SEEITA & 8th MASIT Open Days

1. Nextsense
Integrated Legislative Information System
SKOPJE, OCTOBER 2011
Presenter:
Dragana Spasovska, e-Government Solutions Sales Specialist
9th SEEITA & 8th MASIT Open Days

2. Nextsense e-Government references
 e-Parliament  Legislative Knowledge Management
 Parliament of the Republic of Macedonia  Official Gazette of the Republic of Macedonia
 Parliament of the Republic of Albania  Online Services Portal
(in progress)  Uslugi.gov.mk - the Government of the Republic of
 Assessment - Parliament of the Republic of Kosovo Macedonia
 e-Cabinet  Apply Online – Civil Servants Agency of the Republic of
 Government of the Republic of Albania
Macedonia
 Government of the Republic of Macedonia
 Automatic Distribution of Licenses
 Ministry of Transport & Communication of the Republic of
 Government Process Management System
Macedonia
 Cabinet of the Prime Minister of the Government of
 Government HRMS
the Republic of Macedonia  Civil Servants Agency of Macedonia
 General Secretariat of the Government of the
 Ministries of the Government of Macedonia
Republic of Macedonia  Employment Service Agency of Macedonia
 Ministries of the Government of the Republic of  Anticorruption asset declaration management information
Macedonia system
 Ministries of the Government of the Republic of  Anticorruption agency, Macedonia
Albania  e-Employment Portal
 Employment Service Agency of Macedonia

3. Awards & Recognitions
Microsoft Partner Program Awards, Boston 2006 Other
Nextsense was awarded the Customer • ePractice.eu, 2008 editors choice
Experience Award, one of two Microsoft ApplyOnline – online employment of
Initiative Award categories, for delivering civil servants
superior customer service by demonstrating its • MASIT 2005
understanding of its customer’s needs. best of public sector award
The award recognizes Nextsense’s ingenuity in • Microsoft Services Summit 2006,
developing unique and relevant approaches to Barcelona
customer outreach. Public sector featured solution
www.uslugi.gov.mk www.uslugi.gov.mk
• MASIT 2009
best of public sector award

4. World e-Parliament Conference, Washington November 2009
The World e-Parliament Conference is the annual The event is co-organized by the United Nations,
forum of the community of parliaments the Inter-Parliamentary Union, the U.S. House of
addressing, from both the policy and technical Representatives and the Global Centre for ICT in
perspectives, how the use of information and Parliament and is intended to promote the
communication technology can help improve effective use of modern technologies in
representation, transparency, accountability, legislatures.
openness, and effectiveness in the complex The Macedonian delegation was headed by the
parliamentary environment. President of the Assembly of the Republic of
World e-Parliament Conference 2009 Macedonia. On the conference, the Macedonian
e-Parliament system was presented by the Vice-
November 3rd-5th 2009
president of Assembly of the Republic of
U.S. House of Representatives Macedonia.
Washington, D.C.
Nextsense was also part of the Macedonian
delegation as the company that developed the
solution.

5. Nextsense Integrated Legislative Information System

6. Nextsense Integrated Legislative
Information System

7. e-Cabinet
• Process of law drafting, internal approval and submission of acts
– Law templates
– Unlimited number of approval levels
– Multilingual by design
– Information versioning
• Collaboration processes between ministries
– Working on a joint acts
– Opinions with additional levels for internal assignment
• Process of scrutiny
• Sessions of the Council of the ministers
• Dissemination of Government decisions to
– Government Internet Portal
– Official Journal
– Parliament

8. e-Cabinet
• Government strategic planning
– Government Program and Activates with related
measures
• Relation to supranational organizations or unions
– National Action Plan for approximation to the EU Acquis
Communitaire
– Law Approximation Database (LAD)
– Financial implications of the legal initiatives
• Monitoring and reporting (Scorecards and Key
Performance Indicators)
• e-Participation

9. e-Parliament
• Legislation process
– Initiating new bill
– Process of preparation, approval and submission of bills
– Process of collecting signatures for the request for first reading
– Process of submission of amendments
• Sessions of committees
(agenda, conclusions, minutes, voting results, transcripts, video
and audio recordings, ...)
• Plenary Sessions (agenda, conclusions, transcripts, voting
reports...)
• Parliamentary Questions
• Publishing of daily material in procedure, scheduled meetings,
agenda, conclusions, transcripts, voting reports of the Sessions
Parliament and working bodies

10. e-Parliament
• Automation of work of the President of Assembly, Secretary
General, MPs, Parliamentary groups (specific interfaces for
every user role)
• Relation to supranational organizations or unions
• Promulgation
• Monitoring and reporting (Scorecards and Key Performance
Indicators)
• e-Participation

11. e-Parliament – Information Systems
Work of the
Committee Table Office
on Oversight Parliament
of Public Web TV
Finance
e-Parliament -
Plenary core engine Social
sittings - Legislative procedure Networking
- Bills
- Amendments
- Assembly staff
President of - Committees Web Portal
Assembly /
of the
Secretary
Parliament
General
MPs & MP Business
Questions Intelligence

12. e-Parliament add-ons
Multi-touch
– Interactions are performed using gestures
and flicks
– With Multi-touch users can literary to
“grab bills and decisions with hands” and
move information with simple gestures
and touches
– The intuitive and approachable interface
– Improve communication, shorten the
learning curve and enhance efficiency in
consuming information

13. Official Journal
The Legislative Knowledge Management:
• Represents National Legislation Database
• Establishes interoperability, communication and publishing of legislation between the Official
Journal, Parliament, Government
• Integrated content management system for legislative knowledge management including
Preparation, Publishing, Archiving and Search
• Toolset for Discovery, Search, Notification on any legislative document
• Enforces standards in legislative documents
• “de-facto” standard in XML representation of official legislation

14. Integrated Legislative Information System

15. Quick wins / Benefits
• Active participation for every
• Shortens the learning curve for MPs • Internet Portals for information
and Government officials (process share
user from anywhere and at
anytime
driven)
• Enabling transparent citizen access
• Reduces process complexity
•
• Improves performance by • Measuring of the efficiency of the
Increased transparency in the
operation and accessibility of the
reducing time needed in work decisions to the public
legislative process
• Warrants the process execution as • Enabling transformation of the
• More mobile solution for the to comply with the Rules of internal data sources into
teleworking Procedures information available for the citizens
• Simple and flexible • Great savings- decrease of the costs • Contribution to the reform of the
communication Parliament- for preparation and holding of public administration enabling
sessions accumulation of a “legislative
Government and Parliament-
Official Journal • Saves money by eliminating paper in knowledge/ resources”
the process of preparation and
execution of sessions
Quality of services and
Operations Sharing information
communication

16. Saving by Going Green "One touch of nature makes the whole world kin."
- Shakespeare
Benefits of implementing Paperless Legislation Development and Eliminates annual consumption of:
Management Platform: • more than 40 million sheets of paper
• protect natural resources and ecosystems • more than 5.000 trees
• greatly reduced environmental impact and costs • over 500 mt of carbon dioxide.
• saves 1 M EUR per year in printing costs
• improved information access
• in addition, the service to politicians is improved since the cases can be
distributed continuously as soon as they are ready
• enhanced efficiency and flexibility
• the administration saves time and expense by avoiding the need for
printouts, copies, packaging, postage and transport. Analysis made for Republic of Macedonia
for 2009 using IDC Calculator

17. Nextsense
contact@nextsense.com
+389 2 3075 111
Partizanski Odredi 62
1000 Skopje, Macedonia