Tutorial for PowerPoint users.

3. [email_address] see PowerPoint 100 pictures & PowerPoint 50 templates comments are welcome ! Jean-Luc

4. part 1 ‘ tips & tricks’

5. not are slides funny ! next

8. switch to ‘ EDIT ’ view (esc)

9. make this figure in < 30 sec Use shapes here-under to make the figure

10. analsis of your results this can be done in < 2 seconds

11. customize the ‘format’ toolbar No need for additional new commands in toolbar

12. customize the ‘drawing’ toolbar No need for additional new commands in toolbar

14. activate ‘ruler’ Always activate this feature !

15. useful short-keys ctrl A ctrl C ctrl V ctrl Z ctrl Y ctrl S esc fn prt sc f2 Select all Copy Paste Undo Re-do Save Select text Escape Print screen shift enter ‘ Line break’

16. make this figure in < 2 min x 11

17. select all figures & rotate ‘left’

18. center this figure horizontally in < 1 min Use shapes here-under to center the figure Unrestricted

19. speed + + = 90% time saved ! Take some time to learn how to use toolbar & short-keys ! 1 st S ctrl A ctrl C ctrl V ctrl Z ctrl Y ctrl S esc fn prt sc f2 shift enter

20. switch to ‘ SLIDE SHOW ’

21. what does ‘90% time saved’ mean ? 1h 3h20 1h40 10’ 20’ Do invest some time to learn how to use ‘toolbar’ & ‘short-keys’ !!! 10h 1 day 10 days

23. focus = ‘internal’ presentations but easy to transpose…

25. black & white (or colors when printed in ‘grey’) type grey level No difference when printed type grey level

26. what’s the difference between these figures ? A A

27. … bad surprise when printed

30. useful shapes text text text text     text text text text text text

31. how to resize a shape text text 1. Select shape 2. Resize shape with ‘yellow diamond’ 3. Find ‘right shape’

32. always align & ‘distribute’ shapes in a slide text text text text Not OK text text text text OK

34. But pictures are good for show !

35. If correctly chosen

36. Otherwise…

37. So think twice…

38. clip arts And just avoid ugly ‘Clip Arts’ !

42. need to insert > 1 Excel chart in PowerPoint ? Not enough space on the slide, isn’t it ?

43. so you’ve just ‘re-sized’ the charts Are you sure it’s still possible to read them ? Chart 0 2 4 6 8 10 Row 1 Row 2 Row 3 Row 4 Row 5 Row 6 Row 7 Row 8 Row 9 Row...

44. prefer to adapt size in Excel (with font size > 10 !)

45. Go to next slide & press ‘ enter ’ after a few seconds

46. a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t f g h j k l m w x a z e r t u i p q s d f g h j k l m w x c v s z a a z e r t g h j k l m w x c v b / s z a a z e r t y u i o p q s d f g h j k l m w x c v b n ? . / s a a z e r t u i o p q s d f g h j k l m w x c v b n ? . / s z a z e r t u i o p q s d f g h j k l m w x c v b n ? . / s z a z e r t u i o p q s d f g h j k l m w x c v b n ? . / s z a z e r t u i o p q s d f g h j k l m w x c v b n ? . / s z a z e r t y u q s d f g h j k l m w x c ? z a a z e r t y u i o p f g h j k l m w x c v b n ? . / s z a z e r t y u i o p f g h j k l m w x c v b n ? . / s z a z e r t y u i o p q s d g h j k l m w x c v a a z e r t y u i o p f g h j k l m w x c v b n a a z e r t y u q s d f g h j k l m w x c v b n ? a a z e r t i o p q s d f g x c v b n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y u i o p q s d f g h j k l a a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t u i o p q s d g h j k l m w x c a a z e rq s d g h j k l m w x c v b n ? . / s z a a z e r t y f g h j k l m w . / s z a a z e r t y u i o p q s d f g h j k l m w x c v b n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y f g h j k l m w x n ? . / s z a z e r t y u i o p q s d f g h j k l m w x a z e r t y u i o p q s d f g h j k l m w x c z a a z e r t y u i o p q s d f g h j k l m w x c v ? . / s z a a z e r t y u i o p q s . / s z a a z e r t y u i o p q s d f g h j k l m w x c v a a z e r t y u i o p q s d f g h j k l m w x c v b n ? / s z a a z e r t y u i o p q s d f g h j a z e r t y u i o p q s d f g h j k l m a a z e r t y u i o p q s d f g h j k l m w b n ? . / s z a a z e r t y u i o p q sb n ? . / s z a z e r t y u i o p q s d f g h j k l m w a JUST AVOID ANIMATIONS !!!

49. slide components Footer slide number Try to align ‘Title’ & ‘Body’ texts Always include ‘slide #’ & confidentiality level for internal ppt (exception : no slide # on ‘Title slides’)

50. respect ‘slide limits’ NO NO NO NO YES YES

51. avoid titles having more than 1 line because it’s difficult to read them & because it will break the ‘uniformity’ of your presentation

52. titles & sub-titles Sub-title = summary of slide in 1 sentence Only exception = titles + sub-titles (no majuscule for titles & Majuscule for sub-titles)

53. always use same font size & type for titles

54. slide title must reflect slide content ! Always check that slide title really reflects slide content !

58. always check if slide is readable when printed remember this ? People usually print (business) presentations

61. you want a cool slide layout ?

62. layout Cool layout but few colors available for text

63. layout Prefer ‘white’ backgrounds (easier, less ink & less money spent when printed)

65. # attendees Media Audience Content Timing + + + + = Think about scope of presentation ! 3 rd S > 100 > 50 > 10 < 10 < 5 Projection Both Paper > 30min 15 / 20 min 10 min 5 min ‘ Story’ Standard Details Facts & figures ‘ Show’ ‘ Public’ Customer Senior Mgt. Middle Mgt. Employees … ‘ Vision’ Strategy / Positioning Product presentation Technical / Financials Status report …

66. audience Adapt to audience !

67. schedule 4 th S Always respect timing ! 5 min 10 min 15 min 20 min 1h 30 min < 3 slides < 5 slides < 7 slides < 10 slides < 15 slides < 25 slides

68. structure it’s easy… 1 slide = 1 idea (If you can’t summarize slide in one sentence, slide is too complex) 5 th S

69. visualize presentation 1. Take a ‘A4’ sheet of paper 2. Draw 10 ‘rectangles’ (= if ’10’ slides) 3. Write ‘1. Introduction’ in 1 st rectangle 4. Write ’10 Conclusions’ in last rectangle 5. Write just one idea on remaining slides 6. Make a ‘story’ with coherent story line 1 10 Introduction Conclusions Always visualize your presentation

70. story A presentation is a STORY You have to make a ‘scenario’ with 1. STRONG start (attract attention) 2. Coherent story line (no flash-back) 3. ACTION !!! (keep public awake) 4. Suspense & surprises (retain interest) 5. Happy end ! (of course…) Good presentation needs good ‘Story’ 6 th S

71. 6 S PowerPoint S ummary S peed customized toolbar & short-keys S implicity simplify everything S cope think about context S chedule always respect timing S tructure 1 slide = 1 idea S tory make your scenario

73. how to ‘recover’ a color if you’re lucky ? Solution #1 (= when you’re lucky) 1. Select a figure having the color you want 2. Check if color in ‘Fill Color’ palette 3. If color is in ‘Fill Color’ palette, just select the color

74. how to ‘recover’ a color if you’re not lucky ? Solution #2 (= when you’re not lucky) 1. Select a figure having the color you want 2. Check if color in ‘Fill Color’ palette 3. If color is not in ‘Fill Color’ palette, click on ‘More Fill Color’ 4. Double click on ‘New’. Now the color is in ‘Fill Color’ palette

75. what’s the difference between these figures ?

80. smooth slides transitions Use same alignment for ‘ body’ vs. ‘title’ in all slides Not OK !

81. make this figure in < 5 min 5’’ 5’’ Tip : Use Excel

82. make this figure in < 5 min Tip : Use Paint any spacing

84. template : table of content Chapter 1 title Chapter 2 title Chapter 3 title Chapter 4 title Chapter 5 title     

86. template : action plan Unrestricted Owner Action plan Timing Issue Domain Domain Description issue JL Niezette Action plan description DD/MM/YY Domain Description issue JL Niezette Action plan description DD/MM/YY Domain Description issue JL Niezette Action plan description DD/MM/YY Domain Description issue JL Niezette Action plan description DD/MM/YY Domain Description issue JL Niezette Action plan description DD/MM/YY

87. template : planning Unrestricted J F M A M J J A S O D N Domain 1 Domain 2 Domain 3 DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description

88. template : planning Unrestricted Domain 2 Domain 3 Domain 1 DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description DD/MM : action description J F M A M J J A S O N D

89. template : planning Q4 Q3 Q2 Q1 Action 1 Action 2 Action 3 Action 4 Action 5 Action 6 Action 7 Action 8 Unrestricted

91. part 2 ‘ show’

92. You have to make a presentation

93. but you’re… running out of time

94. same story once again ?

95. you have to find a way out ?

96. better to be somewhere else?

97. no stress !

98. you just need a toolbox …

99. to win lot of time !

100. this is the goal of this presentation

101. aim is just to help to save time you

102. and to spend more time on real priorities

103. content of this tutorial

104. before you start building blocks ‘ slide’ design content + tips

105. before you start

106. take 5’ to customize your toolbar

107. 1’ to lock grid ruler

108. 5’’ to ‘activate’ ruler

109. use few short-keys

110. to win time

111. building blocks before you start

112. c o l o r s

113. black white

114. fonts

115. lines

116. shapes

117. alignments

118. pictures

119. clip-arts

120. tables

121. charts

122. animations

123. ‘ slide’ design building blocks before you start

124. components

125. slide li mits

126. title

127. body

128. simplicity

129. layout

130. content ‘ slide’ design building blocks before you start

131. scope

132. scope

133. audience

134. schedule

135. structure 1 slide 1 idea

136. visualize presentation

137. Y R O T S a ! m e k a

139. + tips content ‘ slide’ design building blocks before you start

140. advanced tips

141. … and templates

143. what do you think ?

144. ready to go ?

145. Hope i t helps [email_address]

146. [email_address] see PowerPoint 100 pictures & PowerPoint 50 templates comments are welcome ! Jean-Luc